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Borough Council Minutes 01-27-2015

MANHEIM BOROUGH COUNCIL

January 27, 2015

 

Roll Call:  President Dave Fenicle, Vice President Chris Simon, Pro-Tempore Brad Roth and Rebekah Bowers

 

Staff:  Mark Stivers, Borough Manager and Linda Gerhart, Recording Secretary

 

Visitors:

  • Jeff Hughes and Mrs. Jennifer Kready presented a request for a memorial for Logan Crills, a Manheim Central student who recently passed away as well as two other students. They requested that council consider a continuation of the student memorial already established in Memorial Park several years ago to be constructed and planted this spring.

Mr. Stivers explained the current long term memorial project currently in the planning stages for the park.  Partnering this request with the current project was discussed.  It was noted that the Kready family would be contributing the plaque and tree.

  • A Motion was moved by Mr. Simon to accept this proposal to be part of the current memorial project being designed by David Christian & Associates. The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • Richard Eyman was present to request that updates be made to the website. He was also inquiring on the status of the update to the Noise Ordinance.  Mr. Stivers explained the current review of several ordinances, which are all currently in stages of review and updates.  Mr. Eyman also read from a follow up letter he received from the Codes Enforcement Officer concerning the siding on his house.

 

Mayor & Police Chief Report:

  • There was no Mayor’s Report.

 

  • The Police Chief Report was distributed to Council.

 

  • It was noted that there will be a need for overtime for the Police Department for the 5K Race scheduled on May 30th.
  • A Motion was moved by Mr. Simon to approve the necessary overtime by the Police Department for the 5K Race on May 30th. The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • It was noted that Chief Stauffer applied for a grant for Speed Limit Radar Signs.

 

Borough Manager Report:

  • Stivers presented his report to Council.

 

  • He updated council on the Penn Township project in which we are partnering with them for the sidewalk portion on East High Street starting at Memorial Drive continuing onto Doe Run Road.

 

  • Council was updated on the sale of the triangle of land on South Oak Street by MAEDC which will be purchased by G & G.

 

  • Council was also updated on the Regional Leaders Meeting held by Representative Fee and hosted by Manheim Borough at the Train Station.

 

Action Items:

  • Ben Craddock from Lancaster Civil was present to introduce himself and his company. Lancaster Civil is the company being recommended by the interviewing committee for appointment as the new Borough Engineering Firm.
  • A Motion was moved by Mr. Roth to appoint Lancaster Civil as the new Borough Engineering Firm. The Motion was seconded by Ms. Bowers and passed unanimously.

Council discussed the handling of the transition of projects from the past Engineer to Lancaster Civil to make the process as smooth as possible.  Mr. Stivers updated council on the handling of this process.

 

  • The Borough Council Meeting Minutes for January 13, 2015 were presented for approval.
  • A Motion was moved by Mr. Simon to approve the minutes for January 13, 2015. The Motion was seconded by Mr. Roth and passed unanimously.

 

  • The Voucher List in the amount of $54,931.18 was presented for ratification.
  • A Motion was moved by Mr. Roth to ratify the Voucher List in the amount of $54,931.18. The Motion was seconded by Ms. Bowers and passed unanimously with a vote of 3 to 0.  President Fenicle abstained, since he is an employee of MAWSA.
  • The Voucher List in the amount of $56,152.09 was presented for approval.
  • A Motion was moved by Mr. Roth to approve the Voucher List in the amount of $56,152.09. The Motion was seconded by Mr. Simon and passed unanimously.
  • The Capital Fund Voucher List in the amount of $29,514.75 was presented for approval.
  • A Motion was moved by Mr. Roth to approve the Capital Fund Voucher List in the amount of $29,514.75. The Motion was seconded by Mr. Simon and passed unanimously.

 

Committee Reports:

  • The Finance Committee is hoping to meet after the first meeting in February. Roth noted that council did receive a copy of the Revenue & Expense Report to the end of December 2014 and that the borough ended positively for the year.

 

  • The Parks/Pool Committee did not meet before the council meeting this month.

 

  • The Personnel/Police Committee will be meeting soon to start the interview process for the applications received for the advertised staff positions. The new police officers have all started and our currently in training.  It is going well.

 

  • The Public Works Committee will meet before the February 10th council meeting. It was noted that there is a good supply of salt and the plowing and salting of the street is going well.  It was noted that plowing the Market Square parking spaces should be considered early in the plowing process if a snow emergency is called.  The handling of the plowing versus the drainage issue on the Market Square roadway was discussed.  This issue will be discussed with PennDOT since it is a state road.

 

  • There was no report from the MDDG.

 

 

 

New Business:

  • The suggestion of implementing an alarm ordinance was presented for consideration. The owner of an alarm would be required to register it for a small fee and provide general information about the system.  There would also be a fee for emergency personnel responding to multiple false alarms at the same property. It would help emergency personnel to know the location of the alarms as well as business contact information when responding to a call. Mr. Roth will distribute copies of ordinances from other communities.

 

Council Reports:

  • It was noted by Ms. Bowers that this council meeting was being held on Holocaust Remembrance Day.

 

Executive Session:

  • A Motion was moved by Mr. Simon to adjourn to Executive Session at 7:37 PM to discuss a personnel matter. The Motion was seconded by Mr. Roth and passed unanimously.

 

  • A Motion was moved by Mr. Roth to adjourn from Executive Session and return to the public meeting at 8:08 PM. The Motion was seconded by Mr. Simon and passed unanimously.

 

  • A Motion was moved by Mr. Roth to pay out the PTO Benefits to the former Finance Assistant. The Motion was seconded by Mr. Simon and passed unanimously.

 

Adjournment:

  • A Motion was moved by Mr. Roth to adjourn at 8:09 PM. The Motion was seconded by Mr. Simon and passed unanimously.

 

 

Respectfully Submitted,

 

 

 

Linda Gerhart

Borough Council Minutes 01-13-2015

MANHEIM BOROUGH COUNCIL

January 13, 2015

Roll Call:  President Dave Fenicle, Vice President Chris Simon, Pro-Tempore Brad Roth, Rebekah Bowers, Bryan Howett and Mayor Scot Funk

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Visitors:

  • There were no visitor comments.

 

Mayor & Police Chief Report:

  • Mayor Funk gave his report to council. McCracken’s Feed Mill has been donating dog food for the K9 Unit.  However, they no longer handle dog food so G & G has volunteered to become the new contributor to continue to supply Bayne with food.  Also, there is a new deli on South Charlotte Street where Mam’s Ice Cream Shop was located, and there will be a grand opening on Friday, January 16th.
  • Chief Stauffer distributed his report and reviewed it with Council. He updated them on the current status of the training for the new officers and Detective Yarnell and Sergeant Szulborski.  He also provided statistics for the lost and found dogs for 2014.

Borough Manager Report:

  • Stivers presented his report to Council.
  • He updated council on the CDBG grant application for the 2015 project. Approval from council for submission of the grant application to the Lancaster County Housing and Redevelopment Authority was requested.
  • A Motion was moved by Ms. Bowers to approve the submission of the 2015 CDBG grant application to the Lancaster County Housing and Redevelopment Authority. The Motion was seconded by Mr. Howett and passed unanimously.

 

  • Council was updated on the Police Building project. Staff is working with the design team to finalize the storm water plans for the site. Dave Christian met with the Authority to request use of off-site authority land as part of the stormwater design for this project.  The Authority requests more time before they can make that decision.  It was decided not to delay the project and the design on site for the stormwater will be completed by Mr. Christian.
  • Stivers updated council on a meeting he attended with Representative Fee, DCED and PennDOT to discuss funding options and grants for Borough projects.
  • The building surveys for the borough building and the EMS building are complete. The next step would be to schedule a meeting to review the report and discuss the best use of the properties.
  • Council was reminded of upcoming dates and meetings. The Chiques Creek Watershed Alliance meeting was highlighted for attendance by the elected officials and interested borough volunteers as their project at Logan Park is moving ahead to the start of actual construction.
  • The West Stiegel Street project is officially completed and has been signed off by CDBG as complete.

 

Action Items:

  • Sara Gibson was presented for approval as the primary municipal voting delegate to the LCTCB’s Executive Committee for 2015.
  • A Motion was moved by Mr. Simon to approve Sara Gibson as primary municipal voting delegate to the LCTCB’s Executive Committee for 2015. The Motion was seconded by Mr. Roth and passed unanimously.
  • David Kratzer was presented for approval as alternate municipal voting delegate to the LCTCB’s Executive Committee for 2015.
  • A Motion was moved by Mr. Roth to approve David Kratzer as alternate municipal voting delegate to the LCTCB’s Executive Committee for 2015. The Motion was seconded by Ms. Bowers and passed unanimously.
  • The Borough Council Meeting Minutes for December 30, 2014 were presented for approval.
  • A Motion was moved by Mr. Simon to approve the minutes for December 30, 2014. The Motion was seconded by Mr. Howett and passed unanimously.
  • There was no voucher list available for this meeting, as the accounting firm that will be helping with the transition of the Financial Director position will be meeting with staff tomorrow. The voucher items will be taken care of at the meeting on January 27th.

 

Committee Reports:

  • The Finance Committee will not be meeting after the council meeting tonight as originally planned, but will be scheduling this at a later date.
  • The Parks/Pool Committee will be meeting before the next council meeting on January 27th.
  • The Personnel/Police Committee will be meeting after this meeting tonight.
  • The Public Works Committee met before the council meeting. Stivers updated council on the discussion concerning the East Stiegel Street properties currently owned by the borough.  The committee discussed the best use of these properties including 16 East Stiegel Street which was just recently acquired.  These properties will be individually evaluated to be considered for public space or possibly selling them.  The interviews for the hiring of a new borough engineer are scheduled for next week.  The committee discussed the CDBG project for 2015 and the possibility of work on Mill Street to adjust the inlet on South Hazel Street and redirect the outfall pipe downstream. Discussion was held by the committee to consider making improvements to the Community Room currently designated as the Council Chambers.  The improvements would be ceiling paint, carpet and possibly room dividers, which would add value to the property.  Hopefully these improvements will also help the acoustics in the room as well.  The library purchased chairs from another library which will be used in the community room replacing some of the older chairs.
  • Simon distributed the minutes from the MDDG Board Meeting.
  • It was noted that there is still some grant money in escrow that could be used for improvements at the Caddy Shack property in Penn Township, but the scope of work covered by the grant money is limited.

 

Old Business:

  • It was noted that the Correctional Housing Ordinance #622 was actually adopted in 2011.
  • A review of the Noise Ordinance is also being conducted.
  • The Sign Ordinance will be advertised for adoption as soon as the review from the Borough Solicitor is complete and it is reviewed by the Planning Commission.
  • It was noted that the firm that wanted to place the billboard at the South end of the borough has appealed the ZHB decision. Per council’s directive the solicitor and borough manager did meet with the company and they will be submitting to us a compromise proposal to see if it would meet approval.  It was noted that there is a conflict with the location originally requested for the sign and they will be looking at another location.
  • The tax relief request for 148 E. Stiegel Street was researched further and the original motion and council minutes were reviewed and discussed.
  • A Motion was moved by Mr. Simon to uphold the original ruling on this tax relief request. The Motion was seconded by Mr. Roth and passed unanimously.

 

Council Reports:

  • Bowers distributed information and reported on her fact finding mission to Frankenmuth, Michigan.
  • Questions were raised and discussion was held on the billing of the Municipal Fees. It was explained that the bill was not just for Trash and Recycling Services, but also included Street Lights and Street Sweeping.

 

Executive Session:

  • A Motion was moved by Mr. Roth to adjourn to Executive Session at 8:03 PM to discuss a personnel matter. The Motion was seconded by Mr. Simon and passed unanimously.
  • A Motion was moved by Mr. Howett to adjourn from Executive Session and return to the public meeting at 8:08 PM. The Motion was seconded by Mr. Roth and passed unanimously.

 

Adjournment:

  • A Motion was moved by Mr. Simon to adjourn at 8:09 PM. The Motion was seconded by Mr. Roth and passed unanimously.

Respectfully Submitted,

Linda Gerhart

Borough Council Minutes 12-30-2014

MANHEIM BOROUGH COUNCIL

December 30, 2014

 

Roll Call:  President Dave Fenicle, Vice President Chris Simon, Pro-Tempore Brad Roth, Rebekah Bowers, Bonnie Martin, Bryan Howett and Mayor Scot Funk

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Approval of Civil Service Recommendation:

Mr. Shaub and Mr. Reif of the Manheim Civil Service Commission presented their recommendation from the Commission for the hiring of Officer Ryan Goss, Officer Jordan Herr and Officer James Starr by the Manheim Borough Police Department.  The Officers were introduced and gave a brief background on themselves.

 

Chief Stauffer gave a brief summation of the hiring process.

 

  • A Motion was moved by Ms. Martin to hire Officer Ryan Goss, Officer Jordan Herr and Officer James Starr by the Manheim Borough Police Department. The Motion was seconded by Ms. Bowers and passed unanimously.

 

Mayor Scot Funk administered the oath of office to the officers and welcomed them to the Borough.

 

Visitors:

  • There were no visitor comments.

 

Borough Manager Report:

  • Stivers presented his report to Council.

 

  • He updated council on the CDBG Hearing that was held as part of the grant application for the 2015 project the borough is submitting, which is the stormwater project in the North West Quadrant of the borough in the area of Adele Avenue/Hershey Drive, which is constantly being flooded due to poor drainage. The hearing was well attended by residents of that area of the borough.

 

  • The Police Building project is moving along. Staff is working with the design team to finalize the storm water plans for the site. Pending approval from the Authority, Land Studies will help design a system using the land at the intersection of W Colebrook Street and the access to the Authority/Public works facility.

 

  • The Cooperation Agreement between Manheim Borough, MAEDC and the Manheim Downtown Development Group has been completed and is ready for approval.

 

  • Stivers gave an update on the IDA Board and the tax free Next Generation Farm Loans they are making available in cooperation with the Lancaster EDC.

 

  • He reminded council of the CCWA Meeting on January 7th and the Regional Leaders Meeting with Representative Mindy Fee on January 22nd.

 

 

Action Items:

  • The Manheim Borough Police Department Site – Stormwater Proposal was presented for approval. Stivers gave an update on the current design changes being made to the stormwater plans to channel most of this water off the property into the pipe on West Colebrook Street.  This will help to reduce the cost of construction for this phase of the project.  This proposal is from Land Studies who will be assisting Dave Christian with these final plans.
  • A Motion was moved by Mr. Simon to approve the Manheim Borough Police Department Site – Stormwater Proposal from Land Studies. The Motion was seconded by Mr. Roth and passed with a vote of 5 to 0.  President Fenicle recused himself since he is an employee of the Manheim Borough Authority and their property is part of the plan.

Approval was also requested to waive the 3 meeting delay by the Borough when the final plans are presented to the Lancaster County Planning Commission since we are under the county SALDO.

  • A Motion was moved by Mr. Roth to waive the 3 meeting delay for the county process when these final plans are presented to the Lancaster County Planning Commission. The Motion was seconded by Mr. Simon and passed unanimously.

 

  • The MDDG Cooperation Agreement between MDDG, MAEDC and Manheim Borough was presented for approval. It has been reviewed by the borough solicitor.  Phillips explained the process and time line for presenting this cooperation agreement to the State Downtown organization to keep our local program moving forward for the future.
  • A Motion was moved by Mr. Simon to approve the MDDG Cooperation Agreement between the MDDG, MAEDC and Manheim Borough conditioned upon final approval and signing by MAEDC. The Motion was seconded by Mr. Howett and passed unanimously.

 

  • The new sign ordinance was presented for approval to advertise. Stivers explained the criteria for this ordinance. The ordinance is still being reviewed by Attorney Davis.  Mr. Stivers requested that Council approve the advertising subject to review and approval of the text by Attorney Davis
  • A Motion was moved by Mr. Roth to approve the new sign ordinance for advertisement subject to final review and approval by the Borough Attorney. The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • Resolution 10-2014 Authority Resolution for Name Change was presented for approval. Stivers explained the reasoning for the name change which will help to show that these are two separate agencies.
  • A Motion was moved by Mr. Roth to approve Resolution 10-2014 Authority Resolution for the Manheim Borough Authority Name Change. The Motion was seconded by Mr. Howett and passed with a vote of 5 to 0.  President Fenicle recused himself since he is an employee of the Manheim Borough Authority.

 

  • Membership to the Lancaster Co-op and Co-Stars for 2015 for purchases by the borough was presented for approval.
  • A Motion was moved by Mr. Simon to approve membership to the Lancaster Co-op and Co-Stars for 2015 for purchases by the borough. The Motion was seconded by Mr. Howett and passed unanimously.

 

 

  • The following Commission and Board reappointments were presented:

Mike Reif – Civil Service Commission 6 Years

Bernard (Skip) Shimko – Zoning Hearing Board 5 Years

Anthony Haldeman – Planning Commission 4 Years

  • A Motion was moved by Mr. Simon to reappoint Mike Reif to the Civil Service Commission for 6 years. The Motion was seconded by Mr. Roth and passed unanimously.
  • A Motion was moved by Mr. Howett to reappoint Bernard (Skip) Shimko to the Zoning Hearing Board for 5 years. The Motion was seconded by Mr. Simon and passed with a vote of 5 to 1.  Martin was the nay vote.
  • A Motion was moved by Mr. Simon to reappoint Anthony Haldeman to the Planning Commission for 4 years. The Motion was seconded by Mr. Howett and passed unanimously.

 

  • The Borough Council Meeting Minutes for December 9, 2014 were presented for approval.
  • A Motion was moved by Mr. Simon to approve the minutes for December 9, 2014. The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • The Voucher List in the amount of $134,376.78 was presented for approval. The payment to the Ambulance Association was questioned and explained.  Stivers will also check on the PPL invoice listing for Market Square.
  • A Motion was moved by Mr. Howett to approve the voucher list in the amount of $134,376.78. The Motion was seconded by Mr. Roth and passed unanimously.

 

Police Chief Report:

  • Chief Stauffer distributed his report and reviewed it with Council.

Committee Reports:

  • The Finance Committee did not have a report.
  • The Parks/Pool Committee met before the council meeting. They reviewed a list of requested improvements for the pool snack bar for 2015.   Some of the noted improvements were cosmetic such as new laminate and paint and seemed to be reasonable requests.  The committee would recommend the improvement list with the exception of the installation of an ice machine, which they will research further.  It was suggested that maybe an organized community day could be scheduled to handle some of the painting.  The Friends of the Pool group will be organizing in January to concentrate on fundraising and PR work.

They also discussed the previous meeting held at Memorial Park with Kelly Gutshall to review the park for consideration of improvements for better use of this recreation property and to review plans for installation of a rail trail to be connected to other trails in the area.  Mr. Stivers will forward this information onto the neighboring townships as well for consideration and possible amendments to the Regional Comp Plan.

  • The Personnel/Police Committee did not have a report.
  • The Public Works Committee did not meet, but Mr. Stivers reported that the West Stiegel Street project is complete and the final walk through will be scheduled.
  • Simon attended the MDDG Board Meeting and Ms. Doreen Ober MDDG Manager gave an update on the group. The Contract with the DCED has been closed out.  She updated the group on the annual meetings that were attended.  Their National Accreditation Assessment was completed.  They have signed a sub licensing agreement for continuation with the use of the logo and trademark.  She updated council on the benefits of the Keystone Community Program and the availability of grant programs.  A signed municipal resolution will also need to be drafted.  There will be a visioning workshop scheduled in the future for the community.  MDDG will show a 5 year sustainability plan and a 5 year work plan as well.  She also noted some future dates to remember.  February 18th is a PA Regional Leadership Forum in Lebanon with a PDC Workshop on February 19th.  The State Wide Conference will be held June 7th to June 10th in Lancaster.  The 3rd annual Rock & Glow Race is scheduled for Saturday, May 30th.  The preplanning meeting for this event is scheduled for Noon on Tuesday, January 20th.

 

Old Business:

  • The ordinance for parolee housing is currently being worked on.
  • A review of the Noise Ordinance is also being conducted.
  • Stivers did receive notice that a letter will be forthcoming from the County giving all municipalities currently under their SALDO one year to prepare their own.
  • The tax relief request for 148 E. Stiegel Street was discussed and will be researched further to see what action was actually was taken by council to grant this request.

 

Council Reports:

  • President Fenicle noted that it was a very eventful year and thanked everyone for the extra effort put forth by council and for being so supportive.
  • Bowers updated council on her recent trip to Michigan and presentation of a Christmas Ornament from Stiegel Glassworks to the Mayor of the town of Frankenmuth, Michigan.

 

Executive Session:

  • A Motion was moved by Mr. Roth to adjourn to Executive Session at 8:09 PM to discuss a personnel matter. The Motion was seconded by Mr. Simon and passed unanimously.
  • A Motion was moved by Mr. Roth to adjourn from Executive Session and return to the public meeting at 8:29 PM. The Motion was seconded by Mr. Simon and passed unanimously.

 

Adjournment:

  • A Motion was moved by Ms. Martin to adjourn at 8:30 PM. The Motion was seconded by Ms. Bowers and passed unanimously.

Respectfully Submitted,

Linda Gerhart

Borough Council Minutes 12-09-2014

BOROUGH COUNCIL

December 9, 2014

 

Roll Call:  President Dave Fenicle, Vice President Chris Simon, Pro-Tempore Brad Roth, Rebekah Bowers, Bonnie Martin and Mayor Scot Funk

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Visitors:

  • Clair Jacoby of 176 S. Charlotte Street was present to ask what the current status is of the continuing problem at 178 S. Charlotte Street. Some of the issues were being addressed but the progress of cleaning up the property has stopped, but the problem with the bugs and roaches from the property continues as he has to pay an exterminator to keep the bugs from moving to his property.  It has been a 4 year problem.  Mr. Stivers will check on this ongoing problem and have the Code Enforcement Officer report to council by the next meeting.

 

  • Donna Quinn, owner of the Caribbean Inn was present to question the tax increase and the past spending by council. She distributed a sheet with questions and concerns she would like answered.  A meeting will be scheduled with the Borough Manager to address her concerns and questions.  She also had Water and Sewer rate concerns and was told she could attend the Manheim Borough Authority Meeting on Thursday, December 11th to discuss those questions.

 

Mayor and Police Chief Report:

  • Chief Stauffer distributed his report and reviewed it with Council. He explained the structure chart of the Police Department included in his report.

 

  • Officer Aaron Szulborski was presented for approval for a promotion to the rank of Sergeant effective January 1, 2015.
  • A Motion was moved by Ms. Martin promote Officer Aaron Szulborski to the rank of Sergeant effective January 1, 2015. The Motion was seconded by Mr. Simon and passed unanimously.

 

  • Mayor Funk gave his report to council. The Christmas Tree Lighting on the Square on Sunday night was well attended; it had been originally scheduled for Saturday, but was postponed due to weather.

 

  • Chief Stauffer was questioned on the handling of trailers parked on the streets for extended periods of time, especially as the winter season approaches with the need to plow these streets. He explained how they handle parking for these trailers, which happens mostly in the Southwest quadrant of the borough.  The effect of this parking situation in that part of the borough was discussed.  The situation is being monitored the Police Chief.

 

Borough Manager Report:

  • Stivers presented his report to Council.

 

  • Stivers presented a proposal from TONO Architects to provide Professional Programming services to develop conceptual/preliminary documents for a renovated municipal office at the current location or in the ambulance building when it is vacated. Discussion was held on the handling of the options for the use of these building in the future.
  • A Motion was moved by Mr. Simon to approve the proposal from TONO Architects for Professional Programming services. The Motion was seconded by Mr. Roth and passed with a vote of 3 to 2.  Martin and Ms. Bowers were the nay votes.

 

  • The Notice of Intent to apply for CDBG Funds for 2015 has been submitted to the county and the public hearing is scheduled for December 16th at 5:30 PM in council chambers.

 

  • The Code Official car is going to be used by the Police Department starting in January 2015 for the new detective.

 

  • The stormwater management plans for the new Police Building are still being resolved by Mr. Christian and LandStudies.

 

  • Chief Stauffer met with a representative from PPL to discuss the installation of a new street light at Adele Avenue to provide better lighting for this intersection so it is safely lit for evening school events.

 

  • It was suggested to take down the Mike Williams Drive signs on Memorial Drive and present them to Mr. Williams as a thank you for all his years of service to the school district. Mayor Funk said he would take care of contacting Mr. Williams about the presentation.

 

Liquid Fuels Hearing:

  • A Motion was moved by Ms. Bowers to open the Liquid Fuels Hearing. The Motion was seconded by Mr. Roth and passed unanimously.

 

  • Stivers explained the Liquid Fuels allocations that the borough receives each year from the state and the types of projects that qualify under this program. A portion of the money for this year is being proposed for use toward the CDBG stormwater project on Adele Avenue.  Some of the money is also being proposed for future road and infrastructure projects.  The possibility of using some of these funds for alley restoration is also being researched.

 

  • A Motion was moved by Mr. Roth to approve the funding for liquid fuels as presented. The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • A Motion was moved by Mr. Simon to Adjourn the Liquid Fuels Hearing. The Motion was seconded by Mr. Roth and passed unanimously.

 

2015 Budget Hearing:

  • A Motion was moved by Mr. Roth to open the 2015 Budget Hearing. The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • Ordinance 643 – 2015 Tax Rate was presented for approval. President Fenicle read the ordinance.
  • A Motion was moved by Mr. Simon to approve Ordinance 643 – 2015 Tax Rate. The Motion was seconded by Mr. Roth and passed unanimously.

 

  • The 2015 Budget was presented for Approval. Stivers gave a brief explanation of the process used to reach the balanced budget being presented.  He also answered questions from the public in attendance concerning the difference between street repairs and water & sewer repairs and who is responsible for these costs and repairs.  Mr. Roth noted that there were no significantly large increases to the budget.  Mr. Stivers noted that in the future with all the additional work needed for the Federal and State MS4 Requirements, this budget line will be steadily increasing.
  • A Motion was moved Mr. Simon to approve the 2015 Budget. The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • A Motion was moved by Mr. Roth to Adjourn from the 2015 Budget Hearing. The Motion was seconded by Ms. Bowers and passed unanimously.

 

Action Items:

  • Ordinance 642- Emergency Snow Removal Route was presented for approval.
  • A Motion was moved by Mr. Simon to approve Ordinance 642 – Emergency Snow Removal Route. The Motion was seconded by Ms. Martin and passed unanimously.

 

  • The Lititz recCenter Pool Contract between them and Manheim Borough was presented for approval.
  • A Motion was moved by Mr. Roth to approve the contract between Manheim Borough and the Lititz recCenter. The Motion was seconded by Mr. Simon and passed unanimously.

 

  • The Trash Contract between Lebanon Farms Disposal and Manheim Borough was presented for final approval and signing.
  • A Motion was moved by Mr. Simon to approve and sign the Trash Contract between Lebanon Farms Disposal. The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • The Borough Council Meeting Minutes for November 25, 2014 were presented for approval.
  • A Motion was moved by Mr. Roth to approve the minutes for November 25, 2014. The Motion was seconded by Mr. Simon and passed unanimously.

 

  • The Voucher List in the amount of $111,341.88 was presented for approval.
  • A Motion was moved by Mr. Roth to approve the voucher list in the amount of $111,341.88. The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • The Voucher List in the amount of $1,888.32 was presented for approval.
  • A Motion was moved by Mr. Roth to approve the voucher list in the amount of $1,888.32. The Motion was seconded by Ms. Bowers and passed with a vote of 4 to 0.  President Fenicle abstained as he is an employee of the Manheim Borough Authority.

 

Committee Reports:

  • The Finance Committee did not have a report.

 

  • The Parks/Pool Committee did not have a report, but Mr. Stivers reported that Lititz recCenter is ready to sell pool passes.

 

  • The Personnel/Police Committee did not have a report.

 

  • The Public Works Committee met before the council meeting and discussed the status of the borough buildings and street projects. The borough is prepared for winter, as they have a substantial amount of salt on hand.   The borough has been contacted by an individual interested in renting property owned by the borough on East Stiegel Street for parking.  The committee discussed the possibility of selling it instead of renting it since it is not being used by the borough.  Stivers will check to see what the best options would be for the handling of selling the property.  Mayor Funk raised concerns with the disposal of the water by the Recon in that area when they wash their cars.

 

  • Simon will be the borough council representative on the Board for the Manheim Downtown Development Group. He will then report back to council at the regular meetings when the committee reports are presented.

 

Mr. Eric Phillips gave a report for the MDDG.  It was a busy 2 weeks, as the cooperation agreement is currently being reviewed by the Attorneys.  It will then be presented to MAEDC for their review and approval.  It will then be presented to Borough Council at the December 30th meeting for their approval.  Rapho & Penn Townships were both approached for consideration in making a contribution to the MDDG as part of their 2015 Budget.  Penn Township had already budgeted $7,500 for the MDDG for 2015.  Mr. Phillips and Ms. Ober will be attending the Regional Leadership Meeting in Harrisburg next week.

 

Old Business:

  • The Cooperation Agreement with the MDDG was distributed to Council for their review and comments to be sent to Mr. Stivers. It will be presented at the next council meeting for approval after it is reviewed and approved by MAEDC.

 

Executive Session:

  • A Motion was moved by Mr. Roth to adjourn to Executive Session at 8:22 PM to discuss a Police Department matter. The Motion was seconded by Mr. Simon and passed unanimously.

 

  • A Motion was moved by Mr. Simon to adjourn from Executive Session and return to the public meeting at 8:57 PM. The Motion was seconded by Mr. Roth and passed unanimously.

 

  • It was decided after discussion that Borough Council will meeton Tuesday, December 30th for their last meeting of the year.

 

Adjournment:

  • A Motion was moved by Mr. Roth to adjourn at 8:59 PM. The Motion was seconded by Ms. Bowers and passed unanimously.

Respectfully Submitted,

Linda Gerhart

Borough Council Minutes 11-25-2014

MANHEIM BOROUGH COUNCIL

November 25, 2014

 

Roll Call:  President Dave Fenicle, Vice President Chris Simon, Pro-Tempore Brad Roth, Rebekah Bowers, Bryan Howett, Bonnie Martin and Mayor Scot Funk

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

Visitors:

  • There were no visitor comments.

 

Manheim Downtown Development Group Report:

  • The Ad Hoc Committee appointed to review the agreement between Manheim Downtown Development Group and Manheim Borough presented their recommendation. A Meeting was held by the committee with Mr. Eric Phillips and Mr. Jim Williams of the Manheim Downtown Development Group to discuss the Cooperation Agreement between Manheim Borough and the MDDG and the financial support to be included in the budget for 2015.  Everyone in attendance at the meeting thought it went very well.

 

  • The Committee recommends keeping the manager as an employee of the MDDG with the payroll and benefits being handled by the Borough, but all other aspects of her employment being handled by the Board of Directors. It is recommended by the Committee to increase the contribution of the Borough as suggested and requested by Mr. Phillips at the previous council meeting to $20,000 for 2015.  The MDDG has requested more council support.    Brad Roth has volunteered to be the Borough Liaison on the MDDG Board of Directors.

 

  • Eric Phillips thanked council for their past support and the additional $10,000 being contributed for 2015. The MDDG is excited to move ahead to being completely self-sustaining.  It was noted that the MDDG is also looking to Rapho Township and Penn Township for contributions as well.  Ms. Doreen Ober, MDDG Manager also told council she is happy and appreciates that they are continuing the Cooperation Agreement.

 

Mayor and Police Chief Report:

  • There was no report from the Mayor.

 

  • Chief Stauffer distributed his report and reviewed it with Council.

 

  • Council was updated on the current statistics, the SRO grant just recently received, and the status of the Civil Service process and the transitioning of one of our officers to the Lancaster County Drug Task Force.

 

Borough Manager Report:

  • Stivers presented his report to Council.

 

  • Stivers updated council on the preparation for the upcoming snow event and the current status of preparations for the winter weather season.

 

  • All the contracts are currently being negotiated with Aarons Acres, Bountiful Feast and Lititz Recreation Center for the 2015 Pool Season.

 

  • The demolition at 16 East Stiegel Street is complete.

 

  • Updates were presented on the current stormwater plans for the new Police/EMS Facility.

 

  • The Chiques Creek Watershed Alliance is currently working on more grant opportunities.

 

  • The MDDG was present at the last MAEDC meeting to update the board on their plans to move the organization forward to self-sustainability. The White Farm was also discussed at the MAEDC meeting as they continue to work on the process for developing the site for possible industrial use.

 

  • Stivers thanked the Fire Company and Garden Spot Electric for their help with the Christmas Lights.

 

  • Council was updated on the two day training session Mr. Stivers and Ms. Mitchell attended that was hosted by BENECON concerning the Affordable Care Act.

 

Action Items:

  • Roth gave a brief review of the draft budget highlighting that salaries adjustments still need to be addressed as well as transfers to the capital fund. The Finance Committee is recommending a very small millage increase of 0.1 bringing the rate to 4.85 to be designated for Capital Fund Improvements only. The advertising and approval process for adopting the budget was explained.  After the executive session to discuss salaries and personnel the Committee will be recommending advertisement of the draft budget with changes and the millage rate increase.  It was noted that there were no major increases to amounts in the budget this year.  Discussion was held concerning the cost of insurance.

 

  • Ordinance 642 – Designating Snow Emergency Routes was presented for approval to advertise. This will allow the police to enforce ticketing and towing of cars from the route during declared snow emergencies.
  • A Motion was moved by Mr. Simon to approve Ordinance 642 Designating Snow Emergency Routes for advertisement. The Motion was seconded by Mr. Howett and passed unanimously.

 

  • Resolution 9-2014 Authorizing Participation in the PSBA Junior Council Person Program was presented for approval. It was suggested to limit the term of office to give more students the opportunity to participate in the program.
  • A Motion was moved by Mr. Roth to approve Resolution 9-2014 Authorizing Participation in the PSBA Junior Council Person Program. The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • Authorization to auction the Old Market Square Lights was presented for approval. Discussion was held as to the type of auction to use and date.  It was noted that 3 of the lights have posts with them. There would be 12 lights total that are in good condition.   It was suggested to donate 2 of the lights to the McFee Fundraising Auction.
  • A Motion was moved by Mr. Simon to authorize auction of the Old Market Square Lights by the Borough Manager, 2 of the Lights being donated to McFee for their Annual Auction. The Motion was seconded by Mr. Howett and passed unanimously.

 

  • The Borough Council Meeting Minutes for November 11, 2014 were presented for approval.
  • A Motion was moved by Mr. Howett to approve the minutes for November 11, 2014. The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • The Voucher List in the amount of $457,297.53 was presented for approval.
  • A Motion was moved by Mr. Roth to approve the voucher list in the amount of $457,297.53. The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • The Expense and Review Report was reviewed and found to be in order. It was noted that the Revenue to date is already at 100%, but the expenses are only at 81%

 

Committee Reports:

  • The Finance Committee will be meeting again after the first council meeting of 2015 to reorganize.

 

  • The Parks/Pool Committee is recommending approval of the proposal submitted by David Christian Associates for $8,010.00 for designing a Memorial in the area of the Cannon and Flagpole at Memorial Park to have all the Veteran Memorials in the Borough at the same location. There will be further discussion on the project to see if it can possibly be partnered with other organizations in the borough to help cover the cost.
  • A Motion was moved by Mr. Simon to approve the proposal from David Christian Associates for designing a Memorial in the area of the Cannon and Flagpole at Memorial Park and authorize the Borough Manager to sign the proposal on behalf of the Borough. The Motion was seconded by Ms. Martin and passed unanimously.

 

  • The recommended pool rates for 2015 were presented for approval. A resident is considered anyone in the Manheim Central School District.

Season Pass       December 1 – 31, 2014                                        After January 1, 2015

Resident rates             Non Resident                                    Resident rates      Non Resident

Single       $   135.00                $   149.00                               $   155.00            $    165.00

Double       $   200.00                $    220.00                              $   225.00            $    245.00

Family       $   240.00                $    265.00                              $   270.00            $    297.00

 

Sr. Citizen   40%                      40% off                                  40% off                40% off

 

Daily Admission:

Senior              $7.00

Adults             $9.00

Students          $7.00

Pre School       $7.00

After 4            $5.00

            Ages 2 & Under Free

  • A Motion was moved by Mr. Simon to approve the 2015 Pool Rates as presented to council and shown above. The Motion was seconded by Ms. Bowers and passed unanimously.

Discussion was held on possible contributions from neighboring Townships, whose residents use the pool and are given the same rates as Manheim Borough residents.  Kid Friendly Modification Grants are also being researched to see if the Pool would be eligible.  The Friends of the Pool group is currently being organized to start meeting soon.

  • The Contract for Bountiful Feast to again run the concession stand for 2015 was presented for approval. There were a few minor grammatical changes to the wording, but otherwise it is ready for approval.
  • A Motion was moved by Mr. Howett to approve the 2015 Contract to manage the Pool Concession Stand for Bountiful Feast. The Motion was seconded by Mr. Simon and passed unanimously.

 

  • The Facility Use Agreement for Aaron’s Acres for use of the pool and park for 2015 was presented for approval. The solicitors for both parties involved have reviewed the agreement.
  • A Motion was moved by Mr. Howett to approve the Facility Use Agreement between Manheim Borough and Aaron’s Acres. The Motion was seconded by Ms. Bowers and passed unanimously.

 

A possible Volunteer Community Day for spring clean-up at the parks and pool was suggested, to help with all the man hours provided by the Public Works Department each year at the parks and pool.

 

  • Personnel Committee recommendations will be reviewed at the Executive Session.

 

  • The use of the already created Economic Restructuring Committee of the MDDG will be discussed in the near future.

New Business:

  • Bowers questioned what is causing the challenges that the Manheim Downtown Development Group is facing as they try to bring new businesses to Manheim. Discussion was held concerning the sidewalk repairs, possible vision workshops, making it more bicycle friendly and addressing code and maintenance issues.   The need for leadership and working partnerships as the MDDG becomes more of a regional organization was discussed.  The MDDG will now be working outside the limited downtown footprint.  Marketing the area is a definite must. The continued cooperation and communication between all groups in the region will help to strengthen the business growth in our area.

 

Old Business:

  • It was decided that the tracking of old business items will be included in the Borough Manager’s Report.

 

Executive Session:

  • A Motion was moved by Mr. Roth to adjourn to Executive Session at 8:26 PM to discuss personnel matters. The Motion was seconded by Mr. Howett and passed unanimously.

 

  • A Motion was moved by Mr. Simon to adjourn from Executive Session and return to the public meeting at 10:23 PM. The Motion was seconded by Mr. Howett and passed unanimously.

 

  • A Motion was moved by Mr. Roth to approve the salary increases as amended. The Motion was seconded by Mr. Howett and was approved unanimously.

 

  • A Motion was moved by Mr. Simon to increase the Millage Rate from 4.75 to 4.85 with the additional revenue dedicated to the capital fund. The Motion was seconded by Mr. Roth and passed unanimously.

 

  • A Motion was moved by Mr. Roth to authorize staff to advertise the draft budget as amended with the salary adjustments and property tax increase of 0.1 mills. The Motion was seconded by Mr. Howett and passed unanimously.

 

Adjournment:

  • A Motion was moved by Mr. Simon to adjourn at 10:28 PM. The Motion was seconded by Ms. Bowers and passed unanimously.

 

 

Respectfully Submitted,

 

 

 

Linda Gerhart

Borough Council Minutes 11-11-2014

MANHEIM BOROUGH COUNCIL

November 11, 2014

Roll Call:  President Dave Fenicle, Vice President Chris Simon, Pro-Tempore Brad Roth, Rebekah Bowers, Bryan Howett and Mayor Scot Funk

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Visitors:

  • It was noted that most of the visitors present were looking to speak after the presentation by Ms. Doreen Ober of the Manheim Downtown Development Group.
  • Gina Brubaker was present to questioned the reason an Open House scheduled in a home on South Grant Street was cancelled due to zoning, which was the reason listed on the sign at the property. President Fenicle and Mr. Stivers explained the special extenuating circumstances involved with a previous Zoning Hearing Board decision at this property.  It was noted this is different than the typical home party show held by residents.  They also noted that council is looking to review some of the older ordinances for possible changes to continue to have our community prosper. Mr. Stivers explained that guidelines and rules are necessary to keep order and compliance in the borough and need to be enforced.  He noted that this is what transpired in this situation.  Residents are always welcome to contact the borough to make sure they are in compliance with all zoning and code issues.

 

Manheim Downtown Development Group Report:

  • Doreen Ober presented the quarterly report to council highlighting the recent successful annual car show and the future events planned for the holidays. She wanted to present a better understanding of the value of the Manheim Downtown Development Group. She reviewed the report she had distributed about the history and success of the group.  She explained that it had been announced by her advisory board that her position would be terminated at the end of November.  She stated that she did not want to leave the organization with a zero balance at the end of the year. She felt this would not be fiscally responsible.  She was looking for a commitment from council for an extended cooperation agreement to show continued support for the organization by the borough in future years.  She also requested that the Borough would continue its donation to the program for 2015.  MDDG is looking for increased participation from council on multiple levels with volunteering and advisory board participation.  She thanked everyone in the community for all their support for the last 6 years.  She was thanked for all her service to the community.
  • Mayor Funk thanked her for all her service to the community, for the successful events, and for all the projects organized and completed by the Manheim Downtown Development Group.
  • Eric Phillips requested permission to attend the Executive Session to address council on the Future of the MDDG. President Fenicle granted that permission.
  • Kelly Lauver asked for clarification of what the cooperation agreements entailed. It was explained that this has to do with grant funding for the future as a guarantee to support the MDDG since the money is given to the municipality not the nonprofit group.  The current agreement was extended to the end of 2014.
  • It was questioned if the MDDG Manager has to be employed full time to keep the program in place. Phillips commented that he believed strongly that a full time manager is needed.
  • Joyette Kendig gave the history of her business being established in the borough and how much support she received from Doreen and the MDDG. Ms. Kendig and Ms. Barb Basile praised Ms. Ober’s effort for making the MDDG program a success as she is the focal point of the organization and they feel continuation of the program is necessary to keep the positive momentum of the borough moving forward.
  • Peter Taraborelli from Blue Ridge Cable echoed the comments and offered his praises from a media point of view for having Ms. Ober as a continuous contact when questions arise in Borough.
  • Violet Geib stated that this would be a dreadful mistake to lose Ms. Ober.
  • Don DeHart also commented on the energy in the borough since 2005 for the MDDG. He thanked Mr. Phillips and Mr. Bodnar for their continued service to the MDDG as well.

Ms. Gretchen Smith gave her views on the continued effort to attract the new younger generations to our borough for the future.  She feels we need to have a point person for the organization, even if it is not Ms. Ober.  Ms. Marjorie Martinez echoed the same sentiments.

  • Dennis Ober expressed his views on the necessity of keeping the program continuing as the borough is a good close knit community and it would be a good investment to keep the momentum going.
  • Denise Boyer of Susquehanna Bank and President of the Manheim Chamber of Commerce gave a brief account of the 2012 restructuring of the chamber, which was partly due to Ms. Ober.
  • Eric Phillips did a recap of the start of the Manheim Downtown Development Group to the present. The use of the current economic revitalization committee by the Borough since it is already in place was suggested for consideration.  He presented a 5 year plan to council for consideration, which he feels is very close to making them self-sustaining.  He requested the cooperation agreement be acted on and the budget be considered as well so new goals and visions can continue.  It was questioned what funds would be necessary in addition to what has been donated in the past.  Mr. Phillips stated he had included in his five year plan a $20,000 donation instead of the yearly $10,000 from the borough.
  • A Motion was moved by Mr. Simon to approve the cooperation agreement between the Manheim Downtown Development Group and Manheim Borough for one (1) year pending adjustments. The Motion was seconded by Ms. Bowers and passed unanimously.
  • Ober was asked if she would stay and she said she would.
  • A Motion was moved by Mr. Simon to have Manheim Borough hire Ms. Ober as a Manheim Borough employee and pay her salary and the operating expenses for the Manheim Downtown Development Group. The Motion was seconded by Ms. Bowers.

It was suggested that council first look to see if that would work, as this expense is not currently in the 2015 budget.  Council is currently in the middle of budget discussions for 2015.  It was suggested that council adjourn to executive session for discussion.

  • A Motion was moved by Mr. Roth to adjourn to Executive Session at 8:11 PM for discussion on personnel matters. The Motion was seconded by Mr. Howett and passed unanimously.
  • A Motion was moved by Mr. Roth to adjourn from Executive Session at 8:25 PM to continue the council meeting. The Motion was seconded by Mr. Simon and passed unanimously.

Mr. Simon rescinded his previous Motion on the floor.  Ms. Bowers rescinded her second to the previous Motion on the floor.

  • A Motion was moved by Mr. Howett to have council appoint an ad hoc committee to meet with officials from the Downtown Development Group to pursue a transition of the operations of the Downtown Development Group to the Manheim Borough bringing on the manager on a full time basis. The Motion was seconded by Mr. Roth and passed unanimously.

The ad hoc committee appointed by Council President Fenicle to meet with Officials of the Manheim Downtown Development Group will be Mr. Howett, Mr. Roth, Borough Manager Mark Stivers and Council President Fenicle.  They will have a recommendation to be presented at the next council meeting. Mr. Stivers explained process and reasoning for the use of an ad hoc committee.  This committee will review all the aspects of having the Downtown Development Group continue, dealing with state requirements and as well as financial responsibilities.

 

Mayor and Police Chief Report:

  • Mayor Funk gave his report to council. He attended the Manheim Community Farm Show Banquet and noted that the Farm Show Committee enjoyed another great year of working with the Borough to make it such a great success.
  • Mayor Funk noted that except for 3 meetings this year, there was not a full council in attendance at Council Meetings. He encouraged Council to have better attendance and noted that Mr. Roth and Ms. Bowers are the only ones with perfect attendance.
  • Chief Stauffer distributed his report and reviewed it with Council.
  • Council was updated on the status of the new Radio System which is working well, the cruiser accident, the SRO grant, and the Civil Service hiring process which will be starting shortly.

 

Borough Manager Report:

  • Stivers presented his report to Council.
  • The Stiegel Street paving project is complete and the Shade Tree Commission was complimented on their help with getting all the trees placed, which will be completed later in the week.
  • The demolition of the property at 16 East Stiegel Street will be completed in the near future.
  • The Extraordinary Give Van will be in the borough on November 21st from 14:00 to 15:30.
  • Stivers presented a sample of the new name plates being considered for the council and committee members. We are also looking to update the signage in the borough building as well with the same design.
  • Council was updated on the RFP responses for Engineering Services. There were 11 proposals received and that has been short listed to 6 that will be contacted for interviews.  It was requested that an ad hoc committee be appointed to help with the interviewing process.  The appointed committee will consist of Mr. Simon, Ms. Bowers, Mr. Stivers and President Fenicle.
  • Council was updated on the DCNR Grant Seminar attended by Mr. Stivers and Ms. Mitchell.

 

Action Items:

  • The Borough Council Meeting Minutes for October 28, 2014 were presented for approval.
    • A Motion was moved by Mr. Howett to approve the Minutes of the October 28, 2014 Borough Council Meeting. The Motion was seconded by Ms. Bowers and passed unanimously.
  • The Voucher List for the Manheim Borough Authority in the amount of $2,498.04 was presented for approval.
  • A Motion was moved by Mr. Roth to approve the voucher list in the amount of $2,498.04. The Motion was seconded by Mr. Simon and passed with a vote of 4 to 0.  President Fenicle recused himself since he is an employee of the Manheim Borough Authority.
  • The Voucher List in the amount of $147,013.69 was presented for approval.
  • A Motion was moved by Mr. Simon to approve the voucher list in the amount of $147,013.69. The Motion was seconded by Mr. Howett and passed unanimously.
  • The Voucher List in the amount of $6,000.00 for the pool loan was presented for ratification.
  • A Motion was moved by Mr. Roth to ratify the voucher list in the amount of $6,000.00. The Motion was seconded by Mr. Simon and passed unanimously.
  • The PD Fund Voucher List in the amount of $284.67 was presented for ratification.
  • A Motion was moved by Mr. Howett to ratify the PD Fund Voucher List in the amount of $284.67. The Motion was seconded by Ms. Bowers and passed unanimously.
  • The Expense and Review Report was reviewed and found to be in order.

 

Committee Reports:

  • The Finance Committee has met and the preliminary budget had been given to council for review. Since we do not have a Zoning Officer it has been suggested that council may want to consider contracting services for this position instead of hiring a full time Zoning Officer.  This option is currently in the draft budget.  It was further thought to consider hiring a part time administrative assistant to assist with the Zoning Officer and to help with other borough office functions as well.   The Personnel Committee is making recommendation to contract out Zoning Officer services.
  • A Motion was moved by Mr. Simon to continue contracting Zoning Officer Services. The Motion was seconded by Mr. Howett and passed unanimously.

Mr. Roth noted that the payroll numbers are estimated and not firm until council makes a final decision on that.  The need to start building up the capital fund account with a minimal tax millage increase was presented for consideration.  The budget as of now is balanced, which includes a transfer of $25,000 to the capital fund account, but in light of possible additional expenses now being presented, the finance committee is looking for some guidance to finalize all the numbers.  Discussion was held on the handling of capital fund account and the need to build it up for future projects.  The committee plans to have the final draft budget presented at the next council meeting for approval to advertise for final approval in December.

  • The Parks/Pool Committee is working to form the Manheim Community Pool Advisory Committee from the sign-up sheets completed at the pool meeting held in September.
  • The Public Works Committee is currently discussing the CDBG fund application for 2015. Since the project they had originally considered for the funding application does not fit the criteria for CDBG funding, the committee is now recommending the stormwater project in the Northeast Quadrant of the Borough for an application for CDBG funding.
  • A Motion was moved by Mr. Roth to submit a CDBG funding request for the Laurel Street & Adele Avenue intersection of the Northeast Quadrant of the borough for stormwater improvements. The Motion was seconded by Mr. Simon and passed unanimously.
  • The Committee discussed the empty buildings that will become available in the borough as the new police station and ambulance buildings are completed. The new Snow Emergency Route has been completed and the signs will be posted to allow enforcement during snow events.

 

New Business:

  • Council was presented with a request from Eli Auto World concerning their interest in purchasing condemned 19 & 21 New Charlotte Street properties. There is currently a lien in the amount of $1,729.68 against 21 New Charlotte Street, the 19 New Charlotte Street property is clear.  Stivers explained that Eli Auto World is looking for some help in the cost of demolition of these properties, as there is some FEMA money available for some of these costs.  It was decided to table this discussion until the next council meeting, so Mr. Stivers can check on the availability of FEMA money for demolition and any other pertinent information on these properties.
  • President Fenicle has received information from PSAB about a Junior Council Member program. The Manheim Central High School will be contacted to see if there is any interest in this program.

 

Old Business:

  • The time capsule location is being considered as part of the Memorial Park Plan presented by Dave Christian Associates.

 

Executive Session:

  • A Motion was moved by Mr. Simon to adjourn to Executive Session at 9:12 PM to discuss personnel and litigation issues. The Motion was seconded by Mr. Roth and passed unanimously.
  • A Motion was moved by Mr. Howett to adjourn from Executive Session and return to the public meeting at 10:00 PM. The Motion was seconded by Mr. Roth and passed unanimously.
  • A Motion was moved by Mr. Roth to hire a part time Administrative Assistant and to authorize staff to begin that process. The Motion was seconded by Mr. Howett and passed unanimously.

Adjournment:

  • A Motion was moved by Mr. Howett to adjourn at 10:02 PM. The Motion was seconded by Ms. Bowers and passed unanimously.

Respectfully Submitted,

Linda Gerhart

Borough Council Minutes 09-30-2014

MANHEIM BOROUGH COUNCIL

September 30, 2014

Roll Call:  Vice President Chris Simon, Pro-Tempore Brad Roth, Rebekah Bowers, Bonnie Martin and Mayor Scot Funk

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

Visitors:

  • Todd Elliott presented background information on the First Friday celebration planned by the local businesses for October 3rd. This is a business driven event organized to promote local shopping. Apologies were extended to council from the group for unknowingly not following procedures for this type of event.  Special Event Permits and the best process and procedures to follow for these types of events in the future were explained and discussed.  All emergency services need to be advised of these events to ensure the health and safety of the community is covered.  The possibility of the borough waiving the Special Permit Fee was suggested.
  • A Motion was moved by Mr. Roth to approve the borough businesses to host the First Friday on October 3rd and waive the special event permit fee for this first event. The Motion was seconded by Ms. Bowers and passed unanimously.

Mayor and Police Chief Report:

  • Mayor Funk gave his report to council. Mayor Funk reported on the Aarons Acres Dinner he attended. He presented the Borough with a Flag Picture painted by the children from Aarons Acres he purchased at their silent auction. It will be placed in either the new Police Station or out at the pool.
  • Council was updated on the campaign launched to reduce the amount of Cigarette Butt Litter in the borough by the Manheim Downtown Development Group in conjunction with a grant they had received. He distributed information showing the reduction of cigarette butts in several borough street areas since this campaign had been started.  The program also includes portable ashtrays for cars.
  • Chief Stauffer distributed his report and reviewed it with Council.
  • Statistics for the month were presented for review.
  • Chief Stauffer updated council on the schedule for Farm Show Week and the current grant process for funding for the School Resource Officer. There has been an increase in theft of copper tubing and metal scraps from local abandoned properties.
  • All crossing guard positions have been filled and council was presented with statistics to compare our pay scales with other municipalities.
  • A call out to all residents with information on the Farm Show Parade was suggested.
  • The use of Speed Details in the Borough was questioned and Chief Stauffer explained the handling of enforcement in the Borough. The use of mobile speed limit signs showing the actual speed of vehicles as they pass was discussed.

Borough Manager Report:

  • Stivers distributed his report and reviewed it with Council.
  • Council was updated on the official Zoning Hearing Board Appeal that was received concerning the denial for a billboard on South Main Street and explained the process.
  • The Flood Forum was well attended and valuable information was distributed to the attendees.
  • The property at 16 E. Stiegel Street has tested positive for asbestos in the flooring and the outside shingles, so the demolition of this property will be more costly. The asbestos removal will need to be scheduled before the building can be razed.

Action Items:

  • David Christian gave a presentation on the Land Development Plans for the new Manheim Borough Police and EMS Facility. He distributed copies of the progress plan for council to follow as he explained the Final Lot Add-on and Land Development Plan. The formal LDP will be forwarded for approval to the Planning Commissions, the Lancaster County Planning Commission and the Lancaster County Conservation District.  A Variance from the Zoning Hearing Board was granted for both the EMS and Police Station portions of this project for the amount of impervious coverage allowed.  The lot line will be adjusted to keep the buildings on 2 separately owned lots.  The location of the entrance on West Colebrook Street was explained and it was noted a waiver from the County will be necessary no matter where it is located on that street. The parking plan requirements and layout for the project were explained.

The stormwater design was presented and explained so that council would understand the total concept for the stormwater plan as it impacts this portion of the borough.  Mr. Randy Stauffer, whose property is located adjacent to the site, was present and told council that the cooperation and discussions with borough have been great and he wholeheartedly supports this project.  Mr. Christian explained the total effect of the loading ratios for this project in relation to the properties in the area and the effective handling of the stormwater along West Colebrook Street.  Mr. Christian noted that there will be some additional sheets added to the plan for E & S, Post Stormwater Details and Landscaping; which will be changed as the stormwater changes are implemented.

Mr. Stivers noted there will be sidewalks included with this project and Moore Engineering will be designing the lighting plan for the site.  Those sheets will also be included in the plan set as well.  Signage for the property is being researched also.

After the presentation, council was satisfied with the current status of the plans presented and authorized Mr. Christian to move ahead with the completion of the plans.

  • A quote from Deere Country in the amount of $5,400 for a multi-use tractor was presented for discussion and approval. Stivers explained the need for this tractor as winter approaches for sidewalk snow removal as well as mowing in the summer.
  • A Motion was moved by Mr. Roth to approve the purchase of the tractor from Deere Country in the amount of $5,400 if the price includes a mower deck. The Motion was seconded by Ms. Bowers and passed with a vote of 3 to 1.  Martin was the nay vote.
  • The Borough Council Meeting Minutes for September 9, 2014 were presented for approval.
    • A Motion was moved by Mr. Roth to approve the Minutes of the September 9, 2014 Borough Council Meeting. The Motion was seconded by Ms. Martin and passed unanimously.
  • The Voucher List from September 23, 2014 in the amount of $106,814.82 was presented for ratification. The Invoice from C M High was questioned and explained.
  • A Motion was moved by Mr. Roth to ratify the voucher list in the amount of $106,814.82. The Motion was seconded by Ms. Bowers and passed unanimously.
  • The Voucher List for September 30, 2014 in the amount of $33,950.74 was presented for approval. The Invoice from Garden Spot Electric was questioned and explained.  The purchase of swing seats at the playground in Memorial Park was questioned and explained.
  • A Motion was moved by Mr. Roth to approve the Voucher List in the amount of $33,950.74. The Motion was seconded by Ms. Bowers and passed unanimously.
  • The Voucher List for the K9 Fund in the amount of $17,967.01 was presented for ratification. No money so far has been received from Rapho Township toward the K9 Car.
  • A Motion was moved by Ms. Martin to ratify the K9 Fund in the amount of $17,967.01. The Motion was seconded by Mr. Roth and passed unanimously.
  • A current income statement for the K9 Fund and 250th Committee was requested by council.
  • The money for the registration fee for the Business Expo at the Farm Show will be paid by the borough.

Committee Reports:

  • The Parks and Pool Committee met before the council meeting. The committee discussed the pool and the process moving forward.  Stivers will provide additional information concerning the pool to council by the October 14th Council Meeting, so they will have time to review it before the final decision is rendered on October 28th.
  • Council was updated on the twelve (12) trees being planted as part of the Stiegel Street Improvement Project. Three (3) will be planted in front of Harbor Engineering and four (4) at the Fruitville Pike Intersection.  The remainder will be planted on or near West Stiegel Street.
  • Council was updated on the Logan Park Project, which is in the planning process. The Project is slated to start in June 2015.  The fields should be completed and restored by September 2015 and playable for the 2016 season.  The majority of the funding is being provided by the State (Growing Greener) and Federal (NFWF) funds.
  • The installation of eleven of the new lamp posts on Market Square had been completed and the remaining three lamp posts have just been installed in the Mini-Park.
  • Council was updated on the walkway lights being furbished with new LED bulbs and covers in the Mini-Park.

Old Business:

  • The draft of the budget will be forwarded to council shortly so they can start their reviews.
  • The 50 feet of Veteran Alley that needs immediate paving will be completed on October 1st.

Adjournment:

  • A Motion was moved by Ms. Martin to adjourn at 9:12 PM. The Motion was seconded by Ms. Bowers and passed unanimously.

Respectfully Submitted,

Linda Gerhart

Borough Council Minutes 09-09-2014

MANHEIM BOROUGH COUNCIL

September 9, 2014

 

Roll Call:  President David Fenicle, Vice President Chris Simon, Pro-Tempore Brad Roth, Rebekah Bowers, Bonnie Martin and Mayor Scot Funk

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Ratification of the Sale of Borough Property at 45 Market Square was presented for ratification.

  • A Motion was moved by Mr. Roth to ratify the Sale of 45 Market Square for $270,000 on August 28, 2014. The Motion was seconded by Mr. Simon and passed unanimously.

 

Visitors:

  • Victor Fiore, Mr. Anthony Fiore and Mr. Phillip Fiore from Metro America were present to discuss code issues at their property on North Main Street. After discussion the Borough Staff was directed to address the issues of; use of the one way street bordering their business and the parking of vehicle stock.  A meeting will be scheduled with the Borough Manager, Codes Enforcement Officer and the owners of Metro America.

Mayor and Police Chief Report:

  • Mayor Funk gave his report to council. Council was reminded about the POW/MIA Ceremony scheduled for 7:00 PM on Friday, September 19th in Market Square.  Bowers will read the Mayor’s Proclamation at the ceremony.

 

  • Chief Stauffer distributed his report and reviewed it with Council.

 

  • Council was updated on the 2014 Hiring Consortium in the County and the status of the new cruisers. The K9 vehicle will be costing the borough much less than originally anticipated.

 

  • In light of possible new legislation for future use of cameras, body and/or in cars, a grant for funds for these cameras has been completed.

 

  • A new crossing guard has been hired and applications are still being received for the second position.

 

  • The BEAST Evidence Software Programs purchased with grant monies has been implemented.

 

  • The current increase in drug use in the county was noted and briefly discussed.

 

  • Statistics for the month were presented for review.

 

Borough Manager Report:

  • Stivers distributed his report and reviewed it with Council.

 

  • Council was reminded about the Special Council Meeting concerning the future of the Community Pool scheduled for September 24th at the Farm Show Building starting at 7:00 PM.

 

  • Stivers explained the PA 72 Signal Coordination Project for all the traffic signal in the borough.

 

  • Settlement for 45 Market Square will be scheduled in the near future.

 

  • The Community Farm Show is fast approaching and the parade meeting is being held next week.
  • Updates were given on the current status of the new Police Building and the new security light installation.
  • Council was reminded about upcoming dates and meetings.
  • The denial by the Zoning Hearing Board for the billboard placement on South Main Street was explained and it was noted that the applicant does have the option to appeal.
  • It was also noted that the Planning Commission will be presented with their first draft of the new Police Building plans at their next meeting on Monday, September 15th.
  • Discussion was held concerning the timing of traffic signals and the possibility of having them on flash during the early hours.

Action Items:

  • The Special Fire Police request for help with the Elizabethtown Holiday Parade was presented for approval.
  • A Motion was moved by Ms. Martin to approve the request for the Special Fire Police to help with the Elizabethtown Holiday Parade.  The Motion was seconded by Mr. Roth and passed unanimously.
  • A quote from Martin Paving for the oil and chipping of Veterans Alley was presented for approval. Discussion was held concerning the long term solution for paving this alley and the possibility of using hot mix temporarily for the potholes.
  • A Motion was moved by Mr. Roth to table the possibility of oil and chipping of Veterans Alley until spring 2015. The Motion was seconded by Mr. Simon and passed unanimously.
  • A drawing of the sign proposed for the Manheim Farm Show Building was presented for approval.
  • A Motion was moved by Mr. Roth to approve the sign for the Manheim Farm Show Building. The Motion was seconded by Mr. Simon and passed unanimously.
  • The Borough Council Meeting Minutes for August 26, 2014 were presented for approval.
    • A Motion was moved by Mr. Simon to approve the Minutes of the August 26, 2014 Borough Council Meeting. The Motion was seconded by Ms. Bowers and passed unanimously.
  • The Voucher Lists for September 9, 2014 in the amount of $38,515.81 and $6,621.26 were presented for approval.
  • A Motion was moved by Ms. Martin to approve the voucher list in the amount of $38,515.81. The Motion was seconded by Mr. Roth and passed unanimously.
  • A Motion was moved by Mr. Roth to approve the voucher list in the amount of $6,621.26. The Motion was seconded by Mr. Simon and passed with a vote of 4 to 0.  President Fenicle recused himself, since he is an employee of the Manheim Borough Authority.

Committee Reports:

  • There were no reports for the Parks/Pool Committee, Personnel Committee or the Public Works Committee.
  • Discussion was held concerning the establishment of the Economic Revitalization Committee. Stivers provided some history on the Manheim Downtown Development Group which has a similar committee functioning under their board.  This newest committee is being formed to focus on future economic development in the borough and address issues related to parking, ordinances updates and future growth.  The parking issues in the borough were discussed.

New Business:

  • Appointment of a signatory for the Borough at the closing for the Authority’s refinancing of their loans on September 22nd was discussed.
  • A Motion was moved by Mr. Simon to designate Mr. Mark Stivers as the signatory for the Borough at the closing for the Authority refinancing of their loans on September 22nd. The Motion was seconded by Mr. Roth with a vote of 4 to 0.  President Fenicle recused himself, since he is an employee of the Manheim Borough Authority.

Old Business:

  • Discussion was held concerning the burying of the time capsule. It was suggested that a booth at the Business Expo during the Community Farm Show would be a good place to display the old contents and new contents for the time capsule.  It was decided that a committee will be formed to handle the ceremony and burying of the time capsule to be scheduled for the Rose Weekend in June of 2015.  Martin and Ms. Bowers will organize the committee for this event.
  • Council would like the RFP for a Borough Engineer prepared. It will be presented at the October 14th Council Meeting.

Adjournment:

  • A Motion was moved by Mr. Roth to adjourn at 8:25 PM. The Motion was seconded by Mr. Simon and passed unanimously.

Respectfully Submitted,

Linda Gerhart

Borough Council Minutes 08-26-2014

MANHEIM BOROUGH COUNCIL

August 26, 2014

Roll Call:  Pro-Tempore Brad Roth, Rebekah Bowers, Bryan Howett, Bonnie Martin and Mayor Scot Funk

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

Visitors:

  • Lila Hughes presented the K9 Fund with a donation of $225.00 she collected at her birthday party, which Officer Bayne and Officer Szulborski attended.
  • Elaine Burnett program director from Aaron’s Acres presented an overview of the very successful summer camp held at the Manheim Community Pool and Veteran Memorial Park for 6 weeks this summer. There were many positive comments on the great working relationship between the borough and Aarons Acres.

Mayor and Police Chief Report:

  • Mayor Funk gave his report to council. On Wednesday August 20th Mayor Funk presented Football Coach Mike Williams with a special street sign temporarily renaming Memorial Drive to honor him for his years of service to the Manheim Central Football Program.
  • Chief Stauffer distributed his report and reviewed it with Council.
  • Council was updated on the Civil Service Process for the current promotion of sergeant. Officer Kristopher Keller was presented for approval as the top candidate for the position.
  • A Motion was moved by Ms. Bowers to promote Officer Kristopher Keller to the rank of Sergeant. The Motion was seconded by Ms. Martin and passed unanimously.
  • Statistics for the month were presented for review.
  • A chart was given to council showing the future personnel structure of the police department for 2015.

Borough Manager Report:

  • Stivers distributed his report and reviewed it with Council.
  • Stivers introduced Mr. William Frymoyer, Sr., the new Codes Enforcement Officer for the borough. Mr. Frymoyer thanked council for the opportunity to serve the borough in this capacity.
  • This will be the last week of the pool and staff will start shutting it down for the winter next week.
  • Council was reminded about the auction for the borough property at 45 Market Square on Thursday, August 28th.
  • Council was updated on future meeting dates of interest.

Action Items:

  • The bid results of the West Stiegel Street Project were presented by Mr. James Caldwell of Rettew Associates. He distributed the results and explained the scope of the project.  The two bids received were both under the cost estimate prepared by Rettew Associates.  Approval has been received by the Lancaster County Redevelopment Authority to proceed with the award.  A Preconstruction Meeting has been scheduled for Friday August 29th.  It was noted the project will be moved along as quickly as possible toward completion and hopefully weather will not be an issue.
  • A Motion was moved by Mr. Howett to approve the Bid for the West Stiegel Street Project to Doug Lamb Construction, Inc. in the amount of $176,503.00 and to approve the Borough Manager to execute the necessary contract documents.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • The Borough Council Meeting Minutes for August 12, 2014 were presented for approval.
    • A Motion was moved by Mr. Howett to approve the Minutes of the August 12, 2014 Borough Council Meeting. The Motion was seconded by Ms. Bowers and passed unanimously.
  • The Voucher List for August 26, 2014 in the amount of $75,372.76 was presented for approval.
  • A Motion was moved by Mr. Howett to approve the voucher list in the amount of $75,372.76. The Motion was seconded by Ms. Martin and passed unanimously.

Committee Reports:

  • The Parks/Pool Committee met before the council meeting. The current pool finances for this year were distributed and discussed.  The operating expenses this year are better at this time compared to the same time last year.  The Committee will be researching the current condition of the pool and needs for the future in order to proactively gather information before the community meeting scheduled for September 24th at the Farm Show Building.  Stivers will be preparing a financial cost comparison between 2013 and 2014 for presentation at the community meeting.

New Business:

  • Council was reminded about the Lancaster County Borough Association Meeting being held in Columbia on Wednesday, September 17th.
  • Contributions are still coming in for the new cruiser for the K9 Unit and Chief Stauffer will update council on the current amount that would need to be contributed by the borough.

Council Reports:

  • It was suggested that guidelines be drafted on the handling of items presented to council during a meeting without any documentation distributed to council before the meeting for consideration. The possibility of drafting Policies and Procedures to be used for the handling of business at the council meeting was discussed.  It was suggested to have these items listed on the agenda at the next meeting after it is originally presented at a council meeting for consideration.
  • September 9th Council Meeting will be held at Mummau Park.
  • The borough staff will be starting yearly inspections of all playground equipment in our parks.

Adjournment:

  • A Motion was moved by Ms. Martin to adjourn at 7:52 PM. The Motion was seconded by Mr. Howett and passed unanimously.

Respectfully Submitted,

Linda Gerhart

Borough Council Minutes 07-08-2014

MANHEIM BOROUGH COUNCIL
July 8, 2014

Roll Call: President Dave Fenicle, Vice President Chris Simon, Pro-Tempore Brad Roth, Rebekah Bowers, Bonnie Martin and Mayor Scot Funk

Staff: Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

Visitor Comments:
• There were no visitor comments.

Mayor and Police Chief Report:
• Mayor Funk gave his report to council. He thanked all the emergency agencies, residents and businesses for pulling together during the recent storm events.

• Council was updated on the Ribbon Cutting and Opening of the Booking House being held on July 10th from 4:30 PM to 6:30 PM.

• Chief Stauffer distributed his report and reviewed it with Council.

• Council was updated on the purchases made for the department with grant money including weapon lights for rifles and ballistic shields. The group was updated on the outstanding handling of the storm event by the Fire Department and borough residents. It was noted that the Police Department and the Borough Office were both without power for a lengthy period of time.

• An update was given on the Civil Service Process for the promotion of an officer to Sergeant. The graduation events for the area high schools, which necessitated overtime from the Police Department, went well. Council was reminded about the Benefit Softball Game being held on Wednesday, July 23rd between the Police Department and the Manheim Central Football Team.

Borough Manager Report:
• Mr. Stivers distributed his report and reviewed it with Council.

• The Renewal of the Pennsylvania Department of Transportation Municipal Winter Agreement for 5 years for plowing state owned roads in the borough was presented for approval.
 A Motion was moved by Mr. Roth to approve the renewal of the Pennsylvania Department of Transportation Municipal Winter Agreement for 5 years for plowing state owned roads in the borough. The Motion was seconded Ms. Bowers and passed unanimously.

• Mr. Stivers reiterated the previous compliments on how well the borough worked together to deal with the storm events so quickly. Council was updated on the current hiring process for a new codes enforcement/zoning officer.
 A Motion was moved by Mr. Roth to appoint Rob Moyer as an additional Acting Zoning Officer until a full time permanent officer is hired for the borough. The Motion was seconded by Mr. Simon and passed unanimously.

• Draft Plan copies of the new police building were distributed for council to review.

• Pool revenue and expense figures were distributed to council for their review. The pool is doing well this year and the camps and other programs are in full swing. The Lititz Rec Center is doing a good job managing the pool, as we continue to receive many positive comments from the members and daily guests. The figures for the pool are being monitored closely this year to see if revenue is increasing and expenses are decreasing compared to last year.

• The street sweeping was scheduled to start today, but the sweeper broke down this morning. Sweeping will be rescheduled in the near future as soon as the equipment is available.

• Council was reminded of upcoming events in the borough including; the Booking House Grand Opening, the Swim Meet at the Pool and the Open Houses for 45 Market Square scheduled on Saturdays in August.

• A draft plan for the North Hazel Street site being considered for a baseball field/park is currently being completed. It will include both the park design and potential for some residential units, which would be a win/win situation for all parties involved.

Action Items:
• The Borough Council Meeting Minutes for June 24, 2014 were presented for approval.
➢ A Motion was moved by Mr. Roth to approve the Minutes of the June 24, 2014 Borough Council Meeting. The Motion was seconded by Ms. Bowers and passed unanimously.

• The Voucher List for July 8, 2014 in the amount of $39,231.28 was presented for approval.
 A Motion was moved by Mr. Simon to approve the voucher list in the amount of $39,231.28. The Motion was seconded by Mr. Roth and passed unanimously.

• The Voucher List for July 8, 2014 in the amount of $5,616.88 was presented for approval.
 A Motion was moved by Mr. Roth to approve the voucher list in the amount of $5,616.88. The Motion was seconded by Ms. Bowers and passed with a vote of 4 to 0. President Fenicle abstained since he is an employee of the Manheim Borough Authority.

• Revenue and Expenses seem to be on track for the year.

Committee Reports:
• Discussion was held on the possibility of offering free pool admission to the volunteers who are part of the Manheim Project for the weeknights they are working in the borough.
 A Motion was moved by Mr. Roth to offer free pool admission to the volunteers who are part of the Manheim Project provided they are wearing their volunteer shirts on the evenings of the week they are participating in the project. The Motion was seconded by Ms. Bowers and passed with a vote of 4 to 1. Ms. Martin was the nay vote.

• The Personnel Committee is currently working on scheduling the interviews for the short list of applicants for the Codes Enforcement Position.

• The Public Works Committee met before the council meeting. They discussed the Police Building. The Committee discussed the clean-up effort and temporary drop-off area for storm debris set up at Logan Park parking lot located off of West Ferdinand Street. The Committee recommended that the drop off site be closed as of midnight on Sunday, July 13th which would give the residents 2 weekends for clean-up.
 A Motion was moved by Mr. Roth that the drop off site be closed as of midnight on Sunday, July 13th which would give the residents 2 weekends for clean-up. The Motion was seconded by Mr. Simon and passed unanimously.

• It was noted and recommended that council members make an effort to periodically attend the meetings of the borough’s commissions and boards. Recommendations and discussion at these meetings directly affects decisions made by council.

• There was no update on the Economic Revitalization Committee.

New Business:
• It was suggested that the language in the sign ordinance be reviewed for possible changes.

• It was suggested that the Lancaster County Housing Authority be contacted for possible direction on improving the rental situation in our borough. Discussion was held on possibly scheduling a combined a meeting with all our commissions and boards to request a presentation from this authority.

• It was questioned whether the borough has any enforcement policies in place to have rental properties maintained properly. Mr. Stivers explained the steps that are followed to address property maintenance issues at rental properties.

Adjournment:
• A Motion was moved by Mr. Simon to adjourn at 7:50 PM. The Motion was seconded by Ms. Bowers and passed unanimously.
Respectfully Submitted,

 

Linda Gerhart

Borough Council Minutes 06-24-2014

MANHEIM BOROUGH COUNCIL
June 24, 2014

Roll Call: President Dave Fenicle, Pro-Tempore Brad Roth, Rebekah Bowers, Bryan Howett and Mayor Scot Funk

Staff: Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

Visitor Comments:
• Ms. Doreen Ober from the Manheim Downtown Development Group was present to update council on their events and activities. She gave a brief overview of the Realtor Connect, the ribbon cuttings for business openings and the Rock-N-Glow 5 K Race.

Future activities will include a Community Test Drive Fundraiser being held by Hondru to benefit the MDDG & Food Bank, as well as the annual Car Show in October and Christmas in Manheim weekend in December. A new education event called Groundworks aimed at providing helpful information to our residents was explained. The next one will be held in September. The April Community Clean-up was a great success with many donated volunteer hours from many local volunteer groups.

Grant money was received for a Cigarette Litter Waste Program. Update was given on the current status of the Facade Program and the ongoing Planter Program, which continues to enhance the borough.

The DCED Contract will be finished June 30th and the paperwork is being completed this week. The Audit for the program is scheduled for August 18th which will cover years 4 and 5 and the exit grant.

Mr. Len Bodnar was named Volunteer of the Year at the PDC Conference that Ms. Ober attended and the Manheim Girl Scout Troop was awarded the Chairman’s Award for Youth Involvement. The program was also awarded national accreditation for the Downtown Development Group Program.

• Mr. Eric Phillips also read a prepared statement in support of the Manheim Downtown Development Group.

State Representative Mindy Fee updated council on the current House Bill 700 being proposed to extend the Manager Program of the Main Street Programs in the state.

President Fenicle explained the Economic Revitalization Committee.

Mayor and Police Chief Report:
• Mayor Funk gave his report to council. He updated council on the July 23rd Softball Game fundraiser for the K-9 Fund between the Police Department and the Manheim Central Football Team starting at 6:30 PM at the Pool Field followed by a discounted swim at the pool.

• The Chiques Creek Watershed Alliance Expo was well attended and informative.

• Chief Stauffer distributed his report and reviewed it with Council.

• Council was updated on May statistics, increased vehicle thefts and ongoing donations to the K9 Program proactively being continually sought by the mayor.

• Updates were also given for the Speed Details, DUI Enforcement and the status of the Police Building project.

Borough Manager Report:
• Mr. Stivers distributed his report and reviewed it with Council.

• Council was updated on the status of the Police Facility Project as a timeline for the project is being established. The plans will be reviewed by the Public Works Committee at their meeting before the next council meeting.

• Council was updated on the status of the NFWF Grant, which the borough unfortunately did not receive. Mr. Stivers is currently researching other funding options.

• Council was given financial and operational updates for the pool to date. It was noted that startup cost are always higher at the beginning of the season and the camps have not yet started which add to the daily revenue figures.

• Letters have been sent to all utilities and residents to give them advance notice of the summer CDBG road restoration project on West Stiegel Street. Council was also updated on the improvements being planned for the intersection of New Charlotte Street, South Charlotte Street and West Stiegel Street.

• Updates were given on the August 28th Auction of the 45 Market Square property, which has open houses scheduled for August 9th, 16th and 23rd.

• Street cleaning has been scheduled for July 8th to July 11th.

• Council was reminded of upcoming events and meetings.

• Discussion was held concerning the relocation of the Monument on North Hazel Street at the school district office that needs to be moved before construction of the new elementary school.

• The future of the current ambulance building was questioned. Mr. Stivers explained the current process that needs to be implemented so the borough can consider their options for the future of the buildings that will be vacated after the new Police Station and Ambulance Facility are complete. The borough property committee will be reviewing all these facilities for future uses. Once a solid time line for construction is established these discussions will be started, especially since the library is part of the borough building and is part of the future relocation as well.

• The Parking Plan being researched for the area behind the borough building was discussed, as it would definitely be an asset for the borough building.

• Discussion was held concerning the organizing of the Economic Revitalization Committee being proposed by Council. President Fenicle gave a brief explanation of the theory behind the formation of the committee. The possibility of working with the Downtown Development Group ER Committee was suggested and discussed.

Action Items:
• The Fire Police request for help from other municipalities with the Farm Show Baby Parade and Farm Show Parade was presented for approval.
 A Motion was moved by Mr. Howett to approve the Fire Police request for help from other municipalities with the Farm Show Baby Parade and Farm Show Parade. The Motion was seconded by Mr. Roth and passed unanimously.

• The Borough Council Meeting Minutes for June 10, 2014 were presented for approval.
➢ A Motion was moved by Mr. Roth to approve the Minutes of the June 10, 2014 Borough Council Meeting. The Motion was seconded by Ms. Bowers and passed unanimously.

• The Voucher List for June 24, 2014 in the amount of $ 113,731.87 was presented for approval. The invoice from Garden Spot Electric was questioned and explained.
 A Motion was moved by Mr. Roth to approve the voucher list in the amount of $113,731.87. The Motion was seconded by Mr. Howett and passed unanimously.

Committee Reports:
• The Parks/Pool Committee met at 6:00 PM before the council meeting tonight. The pool is open and the community is being urged to complete the pool survey. The feedback from the community so far this year concerning the pool management is very positive. There will be a public meeting scheduled to discuss the future of the pool at the end of the season.

Discussions are currently ongoing with the owner of the property at the end of North Hazel Street being considered for baseball fields. The committee is taking a park tour to assess the future needs and improvements for our park system.

• The Personnel Committee will be meeting in the near future to review the Codes Enforcement Officer applications.

Old Business:
• The Manheim Borough Authority repaired the large area on Lake View Drive.

Council Reports:
• The County Commissioner meeting went well and they seem pleased with the direction the borough is heading.

• The possibility of scheduling a meeting outside during the summer at one of the pavilions was discussed. A meeting will be scheduled for later this summer at Mummau Park.

• Mayor Funk thanked all the visitors for attending.

Adjournment:
• A Motion was moved by Mr. Roth to adjourn at 8:18 PM. The Motion was seconded by Mr. Howett and passed unanimously.
Respectfully Submitted,

 

Linda Gerhart

Borough Council Minutes 06-10-2014

MANHEIM BOROUGH COUNCIL

June 10, 2014

Roll Call:  President Dave Fenicle, Vice President Chris Simon, Pro-Tempore Brad Roth, Rebekah Bowers, Bonnie Martin and Mayor Scot Funk

 

Staff:  Mark Stivers, Borough Manager and Linda Gerhart, Recording Secretary

 

Visitor Comments:

  •  Ms. Ida Graybill questioned the need for repairs to the Mini-Park bricks and inquired if the umbrellas are not out because they are broken.  She also questioned the current status of the Oak Street Bridge that has been closed.  The current deficient unsafe condition of the bridge was explained.

 

The need of reviews by the Historic Commission for permits and facade grants in the Historic District was questioned and discussed.

 

Mayor and Police Chief Report:

  • Mayor Funk gave his report to council.  He updated them on the great success of the Rock-N-Glow and the $229 that was raised at the ice cream stand for the K-9 Fund.  There will also be an ice cream stand at the K-9 Fund Softball Game fundraiser being held on July 23rd.  Ms. Elaine Leech of 38 S. Grant Street donated $791 to the K-9 fund from a yard sale she recently had to benefit the fund.

 

A discussion was held concerning the closing of the streets for the 5K Race.

 

Mayor Funk reported on the remodeling project called the Booking House, currently being completed by Perron Construction on South Penn Street.  It will be a great asset to the borough hopefully bringing more visitors to the borough to attend the events being held at this facility.

 

  • Chief Stauffer’s report was distributed and reviewed with Council by Mayor Funk.

 

  • Council was updated on the Rock-N-Glow Race, donations from the Manheim Auto Auction, the current Manheim Borough Civil Service process for the promotion a new sergeant, the continuing grant process for equipment and the status of the 2015 draft budget.

 

Borough Manager Report:

  • Mr. Stivers distributed his report and reviewed it with Council.

 

  • Council was updated on the status of the Police Facility Project and Land Development Plans and the meeting held with DEP concerning the stream cleanups and the landfill properties in the borough.

 

  • Meetings are being scheduled with Mindy Fee’s Office and FEMA to discuss changes to flood insurance programs.

 

  • The community pool is open and doing well.  Season Pass count is lower than last year, but we are still receiving membership applications.  There seems to be a lot of daily paid admissions.

 

  • The final approval for our CDBG funds for the West Stiegel Street project was received and the project is being started.

 

  • The Codes Enforcement Officer Candie Johnson has resigned and staff is currently advertising for the position.

 

  • Council was updated on the current status of the property at 16 East Stiegel Street, which was heavily damaged during the flood and scheduled for demolition through the mitigation process with FEMA.  PNC Bank is offering to deed the property over to the borough at no cost and pay for the demolition.  A check has already been received from the bank to cover the cost of the demolition.
  • A Motion was moved by Ms. Martin to authorize the acceptance of the donation of the property at 16 East Stiegel Street from PNC Bank.  The Motion was seconded by Mr. Roth passed unanimously.
  • A Motion was moved by Mr. Roth to authorize Mr. Stivers to sign the paperwork required to deed the property at 16 East Stiegel Street to the borough from PNC Bank.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • Council was reminded of upcoming events and meetings.

 

  • Discussion was held concerning council receiving updates on the pool so they can keep track of the daily operation and income that is being generated.

 

  • A tour of the borough parks was recommended to review any issues that need to be addressed now and for future maintenance issues.

 

  • The status and possible removal of the dams on Chiques Creek was questioned.

 

Action Items:

  • A letter of support has been requested from Penn Township for inclusion in their application to the Multimodal Transportation Fund for the Doe Run Road/West End Drive Transportation Enhancement Project, which would directly benefit the borough.
  • A Motion was moved by Mr. Simon to send a letter of support to Penn Township for inclusion in their application to the Multimodal Transportation Fund for the Doe Run Road/West End Drive Transportation Enhancement Project.  The Motion was seconded by Mr. Roth and passed unanimously.

 

  • A request from East Hempfield Township for Fire Police help at the June 7, 2014 Open House at the Public Safety Training Center was presented for ratification.
  • A Motion was moved by Mr. Roth to ratify the request from East Hempfield Township for Fire Police help at the June 7, 2014 Open House at the Public Safety Training Center.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • The Borough Council Meeting Minutes for May 27, 2014 were presented for approval.

➢      A Motion was moved by Mr. Simon to approve the Minutes of the May 27, 2014 Borough Council Meeting.  The Motion was seconded by Mr. Roth and passed unanimously.

 

  • The Voucher List for June 10, 2014 in the amount of $ 77,721.82 was presented for approval.
  • A Motion was moved by Mr. Roth to approve the Mayor’s attendance at the Pennsylvania State Mayor’s Association Conference.  The Motion was seconded by Mr. Simon and passed unanimously.
  • A Motion was moved by Mr. Roth to approve the voucher list in the amount of $77,721.82.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • The Voucher List for June 10, 2014 in the amount of $4,719.01 was presented for approval
  • A Motion was moved by Mr. Roth to approve the voucher list in the amount of 4,719.01.  The Motion was seconded by Ms. Bowers and passed unanimously with a vote of 4 to 0.  Mr. Fenicle abstained since he is an employee of the Manheim Borough Authority.

 

Committee Reports:

  • The Parks/Pool Committee will have a report at the next council meeting.

 

  • The Public Works Committee met at 5:30 PM before the council meeting.  Discussions were held last week with the owner of the North Hazel Street property under consideration by the borough for a park.  Layout plans were discussed with Gwen Newell from the Lancaster County Planning Commission.  A timeline for the Police Station Project will be prepared by Mr. Stivers so council is kept aware of the status of the project.

 

  • Mr. Stivers updated council on the North Wolf Street storm drain problem near the Bickel building and the repairs needed.  There is also some storm drain repair work needed on South Charlotte Street.

 

  • Mr. Stivers will be meeting with Rettew Associates to discuss the five year capital improvements plan they are preparing for us as part of the re-appointment requirement as our engineer.  It will be a complete evaluation of our streets, alleys and stormwater system.

 

  • The possible availability of gas service access to all properties in the borough was questioned and explained.

 

  • The LED Wall Packs installation from PPL has been completed.

 

  • The Startup Meeting for Economic Revitalization Committee is being scheduled.  The potential members of the group were explained and council will be updated at the next meeting on the scheduled startup meeting in July.

 

New Business:

  • Attendance at the PSAB Conference in Gettysburg was discussed.   More Council participation with the borough boards and commissions was discussed.

 

  • It was noted that the Partners Meeting as well as the Lancaster County Borough Association Meeting is scheduled for Wednesday, June 25th.

 

  • The enforcement of the use of battery powered bikes was questioned.

 

Adjournment:

  • A Motion was moved by Mr. Simon to adjourn at 8:17 PM.  The Motion was seconded by Mr. Roth and passed unanimously.

 

 

Respectfully Submitted,

 

 

 

Linda Gerhart

Borough Council Minutes 05-27-2014

MANHEIM BOROUGH COUNCIL

May 27, 2014

Roll Call:  President Dave Fenicle, Vice President Chris Simon, Pro-Tempore Brad Roth, Rebekah Bowers and Mayor Scot Funk

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Visitor Comments:

  • President Fenicle updated council on the discussion held at the last Facilities Committee Meeting for the Manheim Central School District concerning the future of the Stiegel Elementary School which will be closed when the new elementary school is built.  Discussion was held as to the direction council would like to proceed with the possible use of the buildings that will be available.  Council has supported the feasibility study grant being pursued by the library with the possibility of the borough offices moving to that location as well.  Daily costs of operating that building would need to be seriously researched as well as the renovation costs.  The option of consolidating all the public offices in the borough to one building was suggested and discussed.  The uses for the buildings were also discussed, as to what business opportunities would be allowed to utilize these properties when they become available.

 

Mayor and Police Chief Report:

  • Mayor Scot Funk distributed his report and reviewed it with Council.  Council was updated on the new Safe Helmet Program, which rewards children who wear helmets to skateboard or ride bike.

 

  • There will be a stand selling ice cream at the Rock N Glow as a fundraiser for the Police Department K9 Fund.  The Manheim Women’s Club donated $500 to the Police Department K9 Fund.

 

  • Chief Stauffer distributed his report and reviewed it with Council.

 

  • Chief Stauffer reported the Rapho Contract with the Manheim Borough Police Department was unanimously approved by their Supervisors on May 15th. With approval of the contract Chief Stauffer will now be moving ahead with budget planning, hiring and promotions for 2015.

 

  • Chief Stauffer updated on council on some changes for 2014 hiring consortium for the Lancaster County Chiefs of Police.

 

  • The Police Department was the escort for the Memorial Day Parade and did receive a contribution for the cost from the VFW and the American Legion.

 

Borough Manager Report:

  • Mr. Stivers distributed his report and reviewed it with Council.

 

  •  Council was updated on the current status of the new Police Station as the interior layout of the building continues to be reviewed and the Final Land Development Plan is being completed by David Christian.

 

  • It was noted that the Town Hall Meeting held by Senator Brubaker at the Train Station was very poorly attended.

 

  • Council was updated on the paving project for Main Street by PennDOT and Mr. Stivers has asked PennDOT if the County would trade this project for the repaving High Street instead.

 

  • The new lamp posts on Market Square have been installed.

 

  • Mr. Stivers gave an update on the project that MAEDC is currently considering; involving the White Farm immediately adjacent to the Greentree project.  It was noted that the dedication of the sewer and water lines to the Authority and the streets by the Borough in Greentree will hopefully be accomplished soon.  Council was also updated on the Penn Township improvements for the Doe Run Road corridor to the borough line.

 

  • The auction date for the 45 Market Square property is August 28th.

 

  • It was again emphasized how important it is to let residents know that the future of the pool depends on the success of this summer.

 

Action Items:

  • Ordinance 639 – Intergovernmental Cooperation Agreement with Rapho Township was presented for adoption.
  • A Motion was moved by Mr. Roth to approve Ordinance 639 – Intergovernmental Cooperation Agreement with Rapho Township.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • A Memorandum of Understanding between the Manheim Borough Police Association & Manheim Borough was presented for approval
  • A Motion was moved by Mr. Roth to approve the Memorandum of Understanding between the Manheim Borough Police Association & Manheim Borough.  The Motion was seconded by Mr. Simon and passed unanimously.

 

  • The Borough Council Meeting Minutes for May 13, 2014 were presented for approval.

➢      A Motion was moved by Mr. Simon to approve the Minutes of the May 13, 2014 Borough Council Meeting.  The Motion was seconded by Mr. Roth and passed with a unanimous vote of 4 to 0. Mr. Fenicle recused himself, since he was not present at the May 13th Council Meeting.

 

  • The Voucher List for May 27, 2014 in the amount of $93,643.71 was presented for approval.
  • A Motion was moved by Mr. Simon to approve the voucher lists in the amount of $93,643.71.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • The Voucher List from the PD Fund for May 27, 2014 in the amount of $550.23 was presented for ratification.
  • A Motion was moved by Mr. Roth to ratify the Voucher List from the PD Fund in the amount of $550.23.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • President Fenicle reviewed and discussed the Revenue and Expense report with Council. It was requested that financial figures for the pool from previous years for the same period of time be included with this year’s figures so revenue trends can be reviewed and cost comparisons can be made as we move through the pool season.  This information will help council make future decisions for the pool.

 

Committee Reports:

  • The Parks/Pool Committee met before the council meeting.  The pool surveys received so far were reviewed by the committee.  Mr. Stivers updated council on the property at the end of North Hazel Street that was being researched as a possible park with baseball fields. The actual value of the property and the potential of developing the land was discussed.  Mayor Funk also discussed the possibility of a baseball field being developed on the Bond Casting property.  Mr. Stivers will meet with the owners of the North Hazel Street property to see if there is a possibility of negotiating the price.  Council members gave their suggestions and concerns for the property on North Hazel Street and it was also suggested the baseball field on the Bond Property be pursued.

 

Council Reports:

  • Maintenance issues with road patches on Lakeview Drive will be addressed by the Manheim Borough Authority.

 

  • The Noise Ordinance is currently being revamped for changes and updates.

 

  • It was noted that there are high weeds in the area of Baron Grove at Memorial Park.  Borough Staff will check to see who owns the property.  The lights on the basketball court are being repaired.

 

  • The paving of alley ways and suggestions of how to maintain them was questioned and discussed.

 

Adjournment:

  • A Motion was moved by Mr. Simon to adjourn at 8:21 PM.  The Motion was seconded by Mr. Roth and passed unanimously.

 

Respectfully Submitted,

 

 

 

Linda Gerhart

Borough Council Minutes 05-13-2014

MANHEIM BOROUGH COUNCIL

May 13, 2014

Roll Call:  Vice President Chris Simon, Pro-Tempore Brad Roth, Rebekah Bowers, Bryan Howett and Mayor Scott Funk

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Visitor Comments:

  • Mr. Dwight Miller of the Manheim Project was present to thank council for their support last summer and to request permission to hold this very successful outreach program again this summer.  There will be more churches involved this year, but they will each be responsible for their own team of volunteers.  His church will be volunteering the week of July 27th and would like to once again camp at the Manheim Farm Show Building.  They have already received permission from the Farm Show to use their buildings.  The other churches will be volunteering the week of July 21st.
  • A Motion was moved by Mr. Roth to allow the Manheim Project Group to again camp at the Farm Show Building the week of July 27th while they are volunteering in the Borough.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • Fire Chief Dan Reif presented his April 2014 Fire Company Report.  The new tanker that the department had purchased has been put into service.  He also wanted to address some of council concerns that he had read about in the newspaper dealing with contributions made by the borough to non-profit organizations.  He reported on fuel cost breakdown by the department, reviewed budget amounts and explained how they are constantly working to conserve cost wherever possible.  He highlighted the activities the Fire Company volunteers within the borough throughout the year, such as the Christmas Lights installation and the cost to the Fire Company for maintaining the public notice sign at the Fire Company building.  He encouraged council to call him anytime they may have a question or concern with the Fire Company finances.

 

  • Mr. Dick Eyman was present to check the status and possible review of the Noise Ordinance he had questioned at a previous council meeting.  The ordinance is currently under review along with several other ordinance issues that need to be addressed.

 

Mayor and Police Chief Report:

  • Mayor Scot Funk discussed the possibility of reviewing the parking concept drawing that had been originally researched when the building behind the borough building was being considered for the new Police Station.  Mr. Swayne whose property is one that would be involved with this parking project had questioned the possibility of still considering this concept plan.

 

  • Chief Stauffer distributed his report and reviewed it with Council.

 

  • Chief Stauffer updated them on the Rapho Police Contract, status of the promotion process for Sergeant with testing in July and the new cruisers.  They were also updated on the continued effort for bikes and skateboard law enforcement.  The security for the 5 K Race has been scheduled and the Uniform Contract for 2014 has been complete with everyone in compliance.  Officer Colwell has been released from his Field Training a week early with an excellent rating.

 

Borough Manager Report:

  • Mr. Stivers distributed his report and reviewed it with Council.

 

  • Council was updated on the loan closing with Ephrata National Bank and the process that will be used for accessing the money.

 

  • The Auction date for 45 Market Square has been set for August 28th at 1:00 PM; several open house showings are being scheduled.   CTC is currently painting and repairing the walls at the property.

 

  • Council was updated on the current status of the Police Station as preparation of the final plans continue.

 

  • Everything will be ready for the opening of the pool on May 24th.  The borough office has been receiving surveys from residents concerning their opinions on the future of the pool.

 

Action Items:

  • The Final Rapho Police Contract was presented for approval.  The exit clause changes were reviewed by the solicitor and recommended for approval.  The adjustment of the structure of the department for this contract was discussed.
  • A Motion was moved by Mr. Howett to approve the Final Rapho Police Contract.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • The Borough Council Meeting Minutes for April 29, 2014 were presented for approval.

➢      A Motion was moved by Mr. Roth to approve the Minutes of the April 29, 2014 Borough Council Meeting.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • The Voucher Lists for May 13, 2014 in the amount of $114,504.81 were presented for approval.
  • A Motion was moved by Mr. Roth to approve the voucher lists in the amount of $114,504.81.  The Motion was seconded by Mr. Howett and passed unanimously.

 

Committee Reports:

  • The Public Works Committee met before the council meeting.  It was reported that the trenching for the lights on the square installation was not necessary for installing the new conduit.  This will help to reduce the actual cost of the project significantly.  The ovals for the light poles will be picked up by the 250th Committee so they can have the contributor names engraved on them and installed.

 

  • The borough staff will meet with Rettew Associates within the next week to start the West Stiegel Street Project.  Work is currently being done on the cost estimates for the inlets at the intersection of Laurel Street and Adele Avenue.

 

  • The committee will be starting to review Snow Emergency Routes and the Plowing Procedures for the Borough.

 

 

  • Mr. Stivers gave an update on the current status of the Parks and Pool for the coming season.  The Playground in Memorial Park needs to be refurbished and it was suggested as a possible project for the Manheim Project this summer.

 

Adjournment:

  • A Motion was moved by Mr. Roth to adjourn at 7:36 PM.  The Motion was seconded by Mr. Howett and passed unanimously.

 

 

Respectfully Submitted,

 

 

 

Linda Gerhart

Borough Council Minutes 04-29-2014

MANHEIM BOROUGH COUNCIL

April 29, 2014

Roll Call: President David Fenicle, Pro-Tempore Brad Roth, Rebekah Bowers, Bonnie Martin and Mayor Scott Funk

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Visitor Comments:

  • Mr. Rod Geib of 103 S. Hazel Street was present to question the timeline and handling of the blighted properties in the borough.  Mr. Stivers and Ms. Martin explained the status of several properties that had been identified and are currently being handled as abandoned and blighted properties.  Mr. Geib mentioned several properties that he felt need to be investigated by the Borough.  Mr. Geib was invited to stop at the Borough Office and meet with the Code Enforcement Officer and the Borough Manager so they can show him the process that is used to handle this enforcement and answer any questions he may have.

 

Mayor and Police Chief Report:

  • Mayor Scot Funk discussed the need for council support for Senate Bill 1340 and House Bill 1272 enabling all Municipal Police to use the same Motor Vehicle Speed-Timing Equipment as the Pennsylvania State Police.
  • A Motion was moved by Mr. Roth to approve Resolution 4-2014 in support of Senate Bill 1340 and House Bill 1272.  The Motion was seconded by Ms. Martin and passed unanimously.

 

  • Council was also updated on the100th Year Celebration being held for the Stiegel Elementary School, the new Ice Cream Shop that is opening on South Charlotte Street and the great job that the Manheim Downtown Development Group volunteers did on Saturday, April 26th cleaning and mulching Market Square and the Mini-Park.

 

  • Chief Stauffer distributed his report and reviewed it with Council.  Council was updated on the language that is currently being revised in the Rapho Police Contract.

 

  • Chief Stauffer reviewed the Prom Promise Program, which is actually a very realistic mock situation of things that could happen on prom night.  It is conducted in conjunction with the emergency services in our area.  It has not been conducted in our school district for quite a few years and is being proposed for next year.

 

  • Elizabethtown High School has requested Police coverage for their graduation being held at LCBC.  It was mentioned that Manheim Central graduation is also there.  Extra Police coverage was also requested for the Rock-N-Glow Race on May 31st.
  • A Motion was moved by Mr. Roth to approve the requested Police security for the Elizabethtown High School and Manheim Central High School graduations at LCBC.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • A Motion was moved by Mr. Roth to approve the extra security for the Rock-N-Glow Race on May 31st.  The Motion was seconded by Ms. Martin and passed unanimously.

 

Borough Manager Report:

  • Mr. Stivers distributed his report and reviewed it with Council.

 

  • Mr. Stivers gave an update on the stormwater issue at the Deloris Miller property on North Laurel Street.  The Engineer has issued a final letter on his review of this property stormwater problem.  He also reviewed some suggestions that would help eliminate some of the large amounts of water that collects along this portion of the street.

 

  • Street sweeping is currently being scheduled with East Hempfield Township.

 

  • The Draft of the Stormwater Ordinance was distributed to council for review and comment so it can be approved at a future meeting.

 

  • Council was updated on the current status of the MS4 Report from DEP.  Enforcement of MS4 regulations with regards to stormwater was discussed.

 

  • Lancaster CTC will be starting to prep and paint 45 Market Square in preparation for the Auction of the property to be held this summer by Kline, Kreider and Good.

 

  • Senator Brubaker will be holding a Town Hall Meeting on May 21st at the train station starting at 6:00 PM.  Since we are the host municipality, attendance by elected officials is being encouraged.

 

  • The County Commissioners have scheduled their regular meeting for June 11th starting at 7:00 PM at the Farm Show Building.  Since we are the host municipality, attendance by elected officials is being encouraged.

 

  • Rapho Township has tentatively agreed to the police contract with the revised language currently being reviewed by the Borough Solicitor.

 

Discussion Item:

  • President Fenicle presented for discussion the handling of financial support for the organizations within the borough that receive budgeted support amounts each year.  Council asks for financial statements from the organizations each year, to make sure the contribution benefits the borough.  Discussion was held to determine the time line for receiving financial statements, what constitutes a financial statement and how they want to handle the distribution of the money for the future. Discussion was held concerning the definition of what council considers to be a financial statement so that each organization is required to submit the same type of financial reports to keep this process consistent.  The accounting procedures for MAEDC and the Manheim Downtown Development Group were questioned and the borough involvement was explained.
  • A Motion was moved by Mr. Roth to have organizations that receive contributions from the borough submit invoices up to their budgeted contribution amount to the borough for payment as long as they submit financial statements during the year to council.  Also, if an organization wants their full designated contribution they need to provide a financial statement before that check is issued.  The Motion was not seconded.
  • A Motion was moved by Ms. Martin to approve the current budgeted amount of $10,000 for the Manheim Downtown Development Group and that the process for distributing contribution for the future be re-evaluated.  However, financial statements still need to be submitted for this year for any lump sum payments for any group receiving a contribution from the borough.  The Motion was not seconded.
  • A Motion was moved by Ms. Bowers to approve the $10,000 budgeted contribution for the Manheim Downtown Development Group as long as the borough receives their financial statement sometime during the calendar year.  The process for distributing contributions for the next year will be reviewed.  The Motion was seconded by Ms. Martin and passed with a vote of 3 to 1.  Mr. Roth was the nay vote.

 

Action Items:

  • The Borough Council Meeting Minutes for April 8, 2014 were presented for approval.

➢      A Motion was moved by Ms. Martin to approve the Minutes of the April 8, 2014 Borough Council Meeting.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • The Voucher List for April 8, 2014 in the amount of $10,201.91 was presented for ratification.

➢      A Motion was moved by Mr. Roth to ratify the voucher list in the amount of $10,201.91. The Motion was seconded by Ms. Martin.

 

  • The Voucher List for April 8, 2014 in the amount of $85,309.19 was presented for approval.
  • A Motion was moved by Mr. Roth to approve the voucher list in the amount of $85,309.19.  The Motion was seconded by Ms. Bowers.

 

Committee Reports:

  • The Parks/Pool Committee met before the council meeting.

 

  • The Committee is recommending that Mr. Stivers pursues the possible acquisition of the parcel of land at the end of North Hazel Street as a park with ball fields, maybe possibly as a donation of the land since it cannot be developed.

 

  • A proposal was received from Land Studies to do a Greenway Park Study not to exceed $3,500.  This was presented as a recommendation to enhance our efforts for applying for grants by having them prepare a Parks and Greenway Master Plan.  Mr. Stivers explained the positive affect this plan would have on future grant requests.
  • A Motion was moved by Ms. Martin to have Land Studies prepare a Greenway Parks Study not to exceed $3,500.00.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • Pool Memberships figures to date for 2014 were discussed.

 

  • The possible Community Gardens project is currently on hold.  Discussion was held as to possible property that could be used for next year.

 

  • The Time Capsule is currently being scheduled to be buried on June 8th in conjunction with the Ice Cream Social being held by the Zion Lutheran Church.  Ms. Martin updated council on some activities that are possibly being considered for that weekend by the 250th Committee.

 

New Business:

  • Ms. Martin discussed the placement of 4 new Welcome to Manheim signs at each of the 4 main corridors into the borough.  The materials, design, pricing and actual wording was discussed.

 

  • Discussion was held concerning each council committee handling their portion of the budget items and then pulling them together for the draft copy that would be reviewed by the full council in the fall.  These committee discussions will probably start at the June meetings.

 

Old Business:

  • Mr. Stivers presented his recommendation and explained his choice of Kline, Kreider & Good as the auctioneer for the sale of 45 Market Square.  The Auction is scheduled for August 28th.

 

  • The Noise Ordinance is currently under review for modifications and updates.

 

  • Chief Stauffer was asked to check parking issues on the first block of South Pitt Street.

 

  • Discussion was held concerning zoning and noise issues for organizations that hold events outside in the summer.

 

  • It was noted that gentlemen driving his tractor across country will be in our area around May 1st.

 

Adjournment:

  • A Motion was moved by Mr. Roth to adjourn at 9:33 PM.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

 

Respectfully Submitted,

 

 

 

Linda Gerhart

Borough Council Minutes 04-08-2014

MANHEIM BOROUGH COUNCIL

April 8, 2014

Roll Call: President David Fenicle, Vice President Chris Simon, Pro-Tempore Brad Roth, Rebekah Bowers, Bonnie Martin, Bryan Howett and Mayor Scott Funk

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Visitor Comments:

  • Mr. Jamie Schlesinger of PFM presented his recommendation for the refinancing of the capital loan.  He distributed his findings and reviewed it with council.  He explained the process for phasing in the new money being borrowed and the borrowing calculations used to arrive at the new amount of the loan and the savings realized by the refinancing.  There is a waiting period for the loan paperwork to be approved by the State, which is a safeguard for municipal borrowing.

 

Mayor and Police Chief Report:

  • Chief Stauffer distributed his report and reviewed it with Council.  Chief Stauffer explained some changes requested by Rapho Township to the Police Contract.  The changes were reviewed by Chief Stauffer and Mark Stivers and they found the recommendations to be very positive for the Borough and Rapho Township.  Discussion was held concerning the handling of equipment leases and furlough pay for officers if the contract was terminated.  The contract would be for 5 years with a 5 year extension clause.  It was requested that the wording for the notice of cancelling the contract with regard to the 18 month date of the notice be verified for the actual date it could be requested.  The amount of expenses involved with the disillusion of this contract will be verified to make sure the payment amount is adequate.

 

  • Chief Stauffer reminded everyone about the need to purchase dog licenses for 2014.  Discussion was held concerning the handling of stray dogs and the efforts used to reunite them with their owners.

 

  • Mayor Funk distributed his report and reviewed it with Council.  He updated council on two fundraisers being held in the future for the K-9 Program.  There will be an Ice Cream Stand at the Rock-N-Glow 5K Race on May 31st and a Benefit Softball Game between the Police Department and the Manheim Central Baron Football Team on July 23rd at 7:00 PM.  Discussion was held about possible other fundraising activities that could be scheduled after the Softball Game.  The Parks/Pool Committee will review the other activities suggested for this event and give a recommendation to council.

 

Borough Manager Report:

  • Mr. Stivers distributed his report and reviewed it with Council.

 

  • Mr. Stivers gave an update on the current schedule for repairs to the East High Street Bridge and replacement of the West High Street Bridge.  The weight restriction for the East High Street Bridge will continue until the rehabilitation project is started.

 

 

  • Mr. Stivers presented the results of the Mowing Contract Bid and is recommending Lanco Landscape Management for the three year contract.
  • A Motion was moved by Mr. Simon to approve the contract with Lanco Landscape Management for a 3 year contract.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • The approval for the purchase of a Sweeper for the Skid Loader was presented for approval.
  • A Motion was moved by Mr. Roth to approve the purchase of a Sweeper for the Skid Loader.  The Motion was seconded by Mr. Howett and passed unanimously.

 

  • Council was updated on the handling of the vacant properties that have been accepted by the Vacant Property Board of the County Housing and Redevelopment Authority.  The rental inspection program has been implemented and inspections are being scheduled.

 

  • Council was updated on the cost so far for the winter snow clean-up for 2013-2014.

 

  • Signage for designating the Snow Emergency Route was discussed.

 

  • The handling of dumpsters and trailers parked on the streets of the borough was discussed.

 

  • The installation of the new street lights on Market Square and the burial of the time capsule were discussed.  Mr. Stivers updated council on the recommendation he received as to the conduit work necessary to complete the installation and the cost.  The time capsule will be buried the same weekend the Rose Ceremony is held in June.  It has been recommended that the time capsule be buried in Memorial Park next to the canon.
  • A Motion was moved by Mr. Howett to approve the completion of the installation work for the street lights not to exceed $20,000.  The Motion was seconded by Mr. Simon and passed unanimously.
  • A Motion was moved by Mr. Roth to bury the Time Capsule next to the canon in Memorial Park.  The Motion was seconded by Mr. Howett and passed unanimously.

 

Action Items:

  • Ordinance 638 – Authorizing the Incurrence of Nonelectoral Debt of the Borough of Manheim was presented for approval.  It was suggested that Section 2, (f) concerning acquisition of a police cruiser is in excess of 7 years be removed from the Ordinance.
  • A Motion was moved by Mr. Simon to approve Ordinance 638 – Authorizing the Incurrence of Nonelectoral Debt of the Borough of Manheim after the removal of Section 2, (f) concerning acquisition of a police cruiser is in excess of 7 years.  The Motion was seconded by Mr. Howett and passed unanimously with a roll call vote.

Brad Roth – Yes

Bonnie Martin – Yes

Bryan Howett – Yes

Rebekah Bowers – Yes

Chris Simon – Yes

Dave Fenicle – Yes

 

  • Lancaster County Conservation District – 2014-2015 Memorandum of Understanding was presented for approval.
  • A Motion was moved by Ms. Martin to approve the Lancaster County Conservation District – 2014-2015 Memorandum of Understanding.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • Manheim Borough Authority Board Appointment of Robert Miller was presented for approval.
  • A Motion was moved by Mr. Roth to appoint Robert Miller to the Manheim Borough Authority Board.  The Motion was seconded by Mr. Howett and passed with a vote of 5 to 0.  Mr. Fenicle recused himself since he is an employee of the Manheim Borough Authority.

 

  • The Zoning Hearing Board resignation of Tim Weiler was presented for approval.
  • A Motion was moved by Mr. Simon to accept the resignation of Tim Weiler from the Zoning Hearing Board.  The Motion was seconded by Mr. Roth and passed unanimously.

 

  • The Borough Council Meeting Minutes for March 25, 2014 were presented for approval.

➢      A Motion was moved by Mr. Howett to approve the Minutes of the March 25, 2014 Borough Council Meeting.  The Motion was seconded by Mr. Roth and passed unanimously.

 

  • The Voucher List for April 8, 2014 in the amount of $96,657.37 was presented for approval.  Discussion was held concerning the submission of year-end financial report for nonprofit groups that receive contributions from the borough.

➢      A Motion was moved by Mr. Roth to approve the voucher list in the amount of $96,657.37 with the exception of the voucher for Manheim Downtown Development Group in the amount of $10,000.  The Motion was seconded by Ms. Bowers and passed with a vote of 5 to 1.  Mr. Simon was the nay vote.

 

  • The Voucher List for April 8, 2014 in the amount of $4,086.03 was presented for approval.
  • A Motion was moved by Mr. Roth to approve the voucher list in the amount of $4,086.03.  The Motion was seconded by Mr. Simon and passed with a vote of 5 to 0.  Mr. Fenicle recused himself, as he is an employee of the Manheim Borough Authority.

 

  • It was noted that the income for the pool so far this year is low and the expenses will continue to increase as we incur expenses to get it ready for the coming season.  We only have received 10% of the amount budgeted for revenue for the pool this season.

 

Committee Reports:

  • The Parks/Pool Committee did not meet, but reported that Bountiful Feast will be operating the Concession Stand at the Pool this year.  This will be a rent contract for the space during the 2014 Pool Season.

 

  • Discussion was held concerning the request from Trinity EC to partner with them on a paving project.  This was reviewed by our solicitor and after Mr. Stivers explained the legality of the situation and cost involved with this request, it was decided that the borough is not interested in pursuing the acquisition of this strip of land.  The Church will be notified of this council decision.

 

Old Business:

  • It was requested that a review of the noise ordinance should be conducted to make sure it addresses the issues in our borough and the wording should be revised.

 

  • It was noted that several areas of the ordinances need to be reviewed and revised.

 

Council Reports:

  • Mr. Fenicle explained the Grant Money we will be applying for from PPL for outside lights at the Pool, Fire Company and Street Department Building to be switched to LED.

 

Executive Session:

  • A Motion was moved by Mr. Roth to adjourn to Executive Session to discuss Manheim Downtown Development Group Status at 9:12 PM.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • A Motion was moved by Mr. Simon to adjourn from Executive Session at 9:53 PM.  The Motion was seconded by Mr. Roth and passed unanimously.

 

  • A Motion was moved by Ms. Martin to continue the current contract with the Manheim Downtown Development Group Manager until December 31, 2014 as a contract employee with full costs being covered by the Manheim Downtown Development Group.  The Motion was seconded by Mr. Simon and passed unanimously.

 

Adjournment:

  • A Motion was moved by Mr. Simon to adjourn at 9:59 PM.  The Motion was seconded by Mr. Roth and passed unanimously.

 

 

Respectfully Submitted,

 

 

 

Linda Gerhart

Borough Council Minutes 03-25-2014

MANHEIM BOROUGH COUNCIL

March 25, 2014

Roll Call: President David Fenicle, Vice President Chris Simon, Pro-Tempore Brad Roth, Rebekah Bowers, Bonnie Martin, Bryan Howett and Mayor Scott Funk

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Visitor Comments:

  • Several visitors including local truck drivers, representatives from Fed Ex and local trucking companies were present to discuss the current ban on 102” trailers in the borough.  Mr. Stivers started the discussion by explaining the effect this ban has on the trucking industry currently delivering to the local businesses in the borough. This industry has changed and this size trailer is now the standard for the industry.  It was noted that we do not want to sacrifice the quality of life in the borough by lifting this current ban with no limits, so a compromise with local delivery signage is being recommended.   However, as the borough is working to reach a decision on this matter, it was announced that the ban on Route 772 (East & West High Street) has been lifted by PennDOT.  Mr. Stivers updated the group on the direction the borough is still moving with our Engineer preparing a truck study to help set up restrictions on several of the residential streets.  Other restrictions are also being researched to see what we can put in place to still control the truck traffic in our community.  The reasoning for using double trailers by the trucking industry was explained.

 

Mr. Jim Shreiner explained his reasoning for the need to lift the truck ban as it affects businesses and the job market in Manheim and the surrounding area.

 

Ms. Irene Rollman gave her reasoning for believing the local streets would not be greatly affected by the lifting the ban as some of them are already posted for Local Delivery and the trucks involved have no reason to be on local streets.  She suggested that realigning the current Market Square and Main Street intersection would help to move trucks safely through the intersection and keep traffic flowing smoothly.  She explained how the use of the East/West High Street route through the borough to Mount Joy from her client in Lititz is beneficial to her company’s operation.

 

Mr. Gary Miller suggested that control of speed limits with trucks will help keep the truck traffic under control and he also mentioned that trucks on residential streets should be ticketed because they have no reason to be there.

 

Ms. Kelly Lauver mentioned that the Pennsylvania Motor Transportation Association and the Manheim Chamber of Commerce is a valuable resource in gathering information on this issue.

 

Representatives from Fed Ex were present to let the borough know they will serve the businesses in the borough however needed but the use of the current banned trailer will make those deliveries much easier.

 

The actual amount of volume to the current truck traffic already in the borough was questioned.  There is not a definitive answer to this question, but future transportation models do indicate truck traffic in general will increase, so in order to continue to promote economic growth in the Manheim area the volume will of course increase.

 

Council members gave their suggestions to keep moving ahead with adjusting the turn radius on Main Street and looking at the location of the Mini-Park.  It was mentioned that we should possibly bring in the people from the trucking industry who have volunteered to help with reaching a solution to the current decision that needs to be made.

  • A Motion was moved by Mr. Roth to agree with the current lifting of the East/West High Street truck ban and to show support to PennDOT for the future lifting of the North/South Main Street truck ban with the understanding council will continue to pursue discussion on sign modifications for residential streets to handle local delivery truck traffic only.  The Motion was seconded by Ms. Martin and passed with a vote of 4 to 1.  Mr. Howett was the nay vote.

 

  • Ms. Doreen Ober of the Manheim Downtown Development Group was present to update council on the activities of the group for the past year and their current direction for the future.  She explained that the group is currently in their exit grant year which will be closed out June 2014.  She distributed her annual report and highlighted the new programs being implemented as well as the current programs being continued for 2014.  She presented statistics on all the volunteer hours that have been used by the Manheim Downtown Development Group since 2009.  Council was thanked for their continued support of the Manheim Downtown Development Group.

 

  • Mr. Jamie Schlesinger of PFM presented his recommendation for the refinancing of the capital bond.  He distributed his findings and reviewed it with council.  He explained the time table if council approves his recommendation, which would have a settlement date of May 8th.  Mr. Stivers explained the restricted funds list for this capital fund debt service.  The list for capital projects is the listed that was approved with the 2014 budget.
  • A Motion was moved by Mr. Howett to move ahead with Ephrata National Bank to refinance at 4.625%.  The Motion was seconded by Mr. Simon and passed unanimously.

 

  • Mr. Robert Miller was present to introduce himself to council and answer any questions for his consideration for appointment to the Manheim Borough Authority board.  His resume was distributed to council for their review.

 

  • Ms. Barbara Basile and Mr. Skip Hetrich representing the Manheim Community Library were present to ask for help in filing a Letter of Intent for a Keystone Grant for the Library.  The future of the Library in Manheim and the reason for helping the library to take the first step in having a state review in applying for this grant was explained.  The Library cannot apply for this grant so they need to have the borough send this letter on their behalf as the applicant.  There is no financial commitment by the borough for this portion of the grant process as this would be for a feasibility study on the Stiegel Elementary building they are looking to acquire.  This building will become available when the School District builds their new elementary school.
  • A Motion was moved by Ms. Martin to sign the Letter of Intent for the library to pursue a Keystone Grant.  The Motion was seconded by Ms. Bowers and passed with a vote of 4 to 0.  Mr. Howett abstained since he is an employee of the Manheim Central School District.

 

  • Ms. Deloris Miller of 154 North Laurel Street was present to publicly document the ongoing stormwater problem at her property, which has been researched in the past by the borough.  There were very icy conditions at the intersection in front of her home this winter due to water runoff.  A Police Officer talked to her about the water and icy condition from ponding at the intersection after an accident a few weeks ago.  She gave a history of the stormwater problem at her property; noting her husband attended a Lancaster County Planning meeting years ago concerning this issue. The problem is currently being reviewed by the Borough Engineer as council had directed the staff to research this problem.  The entire file is being reviewed by a new team of Engineers at Rettew Associates, as there are several issues that need to be addressed for a safe viable solution.  It was noted that this area has always had water problems, with springs and ground water runoff.

 

Mayor and Police Chief Report:

  • Mayor Funk gave an update on how helpful the informal group of Mayors from the County and Wrightsville that gathers to share information has been to him since he took office.  He gave an update of the current proposed Radar Use House Bill #1272.  Mayor Funk is polling the community to see if there is interest in establishing gardening plots in the borough for residents.

 

  • Chief Stauffer distributed his report and reviewed it with Council.

 

  • Chief Stauffer presented Jason Riggle for approval as a Manheim Borough Police Officer.  He has completed all of the civil service requirements comes fully endorsed by the Manheim Borough Civil Service Commission.
  • A Motion was moved by Mr. Simon to hire Jason Riggle as a Manheim Borough Police Officer.  The Motion was seconded by Mr. Howett and passed unanimously.

Since the retirement of Sergeant Groff in December 2013, the Police Department has been without a sergeant.  Chief Stauffer is requesting permission to start the promotional process with the Manheim Borough Civil Service Commission to fill this position.

  • A Motion was moved by Ms. Martin to start the promotional process with the Manheim Borough Civil Service Commission to fill the sergeant position in the Police Department.  The Motion was seconded by Mr. Roth and passed unanimously.

The procedure for inspecting car carriers was questioned and explained.

 

Borough Manager Report:

  • Mr. Stivers distributed the Borough Council Manual that was prepared by the borough office as a helpful resource guide for Borough Council Members and the Mayor.

 

  • Council was updated on some changes being made by the recycling program to give residents a choice of recycling containers they can use.

 

  • The new Website is up and running and is currently being updated continually until all the information is current.  Pictures of the borough were requested so they can be rotated on the site.

 

  •  A letter from Pleasant View Retirement Community for their Community Days was distributed to council for their information.

 

Action Items:

  • Resolution 2-2014 – The 2014 Fee Schedule was presented for approval.  The format has been revamped.  Mr. Stivers highlighted the changes and updates made to the Fee Schedule 2014.  He updated council on the changes recommended for the daily rates at the Pool/Parks Committee meeting held before the council meeting.  Daily rates will be $7 for Adults, $6 for Students, $5 for Pre-School and Seniors.  The twilight swim rate after 5:00 PM will be $4.  There will no longer be a non-resident rate.  The wording for the road opening permit will also be revised.
  • A Motion was made by Mr. Howett to approve Resolution 2-2014 – The 2014 Fee Schedule as amended per Mr. Stivers.  The Motion was seconded by Mr. Roth and passed unanimously.

 

  • Approval of the March 11, 2014 Minutes:

➢      A Motion was moved by Ms. Martin to approve the Minutes of the March 11, 2014 Borough Council Meeting.  The Motion was seconded by Mr. Roth and passed unanimously.

 

  • The Voucher List for March 25, 2014 in the amount of $78,609.17 was presented for approval.

➢      A Motion was moved by Mr. Simon to approve the voucher list in the amount of $78,609.17.  The Motion was seconded by Mr. Howett and passed unanimously.

 

Committee Reports:

  • Parks/Pool Committee met before the council meeting and recommended the rates approved earlier in the meeting with Resolution 2-2014 Fee Schedule.  Also, discussed were options for the rental rate for an outside company to manage the Snack Bar at the Pool.

The pool survey was reviewed and a few changes were made so it can be included in the newsletter for April.  A public meeting for input from the community on the future of the pool will be scheduled for the summer.  A box will be put at the pool to collect the completed surveys.

The possibility of a dog park was also discussed.

Chief Stauffer answered questions on how police coverage costs are handled for special events in the borough.

 

  • The Public Works Committee will meet before the next council meeting.   The pot holes are currently being repaired.  Now that the first quarter is over a recap of the expenses for the winter will be reviewed.

 

Executive Session:

  • A Motion was moved by Mr. Simon to adjourn to Executive Session to discuss Police Contract Education Tuition Reimbursement at 9:33 PM.  The Motion was seconded by Mr. Howett and passed unanimously.

 

  • A Motion was moved by Mr. Simon to adjourn from Executive Session at 9:54 PM.  The Motion was seconded by Mr. Roth and passed unanimously.

 

  • The discussion on Tuition/Class Approval for the Police Department will be listed on the Agenda for the April 8th Borough Council Meeting.

 

Adjournment:

  • A Motion was moved by Ms. Bowers to adjourn at 9:55 PM.  The Motion was seconded by Mr. Roth and passed unanimously.

 

 

Respectfully Submitted,

 

 

 

Linda Gerhart

Borough Council Minutes 03-11-2014

MANHEIM BOROUGH COUNCIL

March 11, 2014

 

Roll Call: President David Fenicle, Vice President Chris Simon, Pro-Tempore Brad Roth, Rebekah Bowers, Bonnie Martin and Mayor Scott Funk

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Visitor Comments:

  • Ms. Sherri Parson, Bombergers Store Assistant Hardware Manager presented a check to the K-9 Fund for $4,150.00
  • The End of Year Report for the Manheim Fire Company was presented by Fire Chief Dan Reif.  He updated council on the statistics for the year and reported on the new tank truck that will be delivered the end of the month. The Police Department was commended for their quick response time to incidents.  The Fire Company was thanked for their continued service to the community.
  • Ms. Kelly Lauver from the Manheim Chamber of Commerce gave council an update on the information gathered by the Chamber and the meeting held on March 5th with the Pennsylvania Motor Truck Association concerning the 102” trailer ban in the borough.  Discussion was held concerning all aspects that affect the decision of possibly lifting this ban.

 

Mayor and Police Chief Report:

  • Mayor Funk gave an update on the Manheim Central Food Pantry and their continued efforts to serve the Manheim Area Community.  They are working on a website and the borough will have a link on their website for the Food Pantry.  There is a need for volunteers.  The peak time for donations is the holidays, so efforts are being made to publicize the need for donations all year long.
  • Chief Stauffer distributed his report and reviewed it with Council.
  • Chief Stauffer acknowledged the great job the Fire Department is doing.  He updated council on the status of the newest officer being considered for employment.
  • Chief Stauffer reviewed the statistics in his yearly report for 2013, noting the decreases in the categories for different levels of offenses.
  • The Police Department requested permission to help with the VFW Memorial Day Parade on May 26th as they have in past years.  The time has changed this year to 10:00 AM for the start of the parade, but the route will stay the same.

➢      A Motion was moved by Mr. Simon to grant permission for the Police Department to help with the VFW Memorial Day Parade on May 26th.  The Motion was seconded by Ms. Bowers and passed unanimously.

  • Chief Stauffer presented future goals of the department for 2014 such as the contract with Rapho Township, the hiring of another detective and drug task force officer.  He updated council on the current aggressive procedures that are being used to address the health and safety issues at vacant and abandoned property.  The effect of drug use on many of the police incidents was emphasized.  Questions were answered concerning the current citing of 102” trailers traveling through our borough.
  • Mr. Stivers gave an update on the borough partnership with the Lancaster County Redevelopment Authority for the rehabilitation of vacant and abandoned properties in the borough.  He explained the procedure that needs to be followed for the borough to take these properties.  He explained the overlay zone that can be set up in the borough to help expedite paperwork for vacant and abandoned properties in the future.  The procedure to obtain authority to secure these properties for public safety and health reasons was also discussed.  Each property would be handled as best suits the future of the property, such as remodeling versus demolition.  It was suggested that the organization of an Economic Development Committee that has been suggested previously, should be pursued. The Committee could be very active in the handling of these properties as well as planning for the future.

 

Borough Manager Report:

  • Mr. Stivers reviewed his report with Council.
  • Mr. Stivers informed council that Hollinger Field is in need of substantial repair again due to weather damage.  It has been recommended to no longer use this field for games due to the significant damage and cost for repairs.  The property at the end of North Hazel Street is currently under consideration for use as a park with baseball fields, since it cannot be developed for housing.  Mr. Stivers has been communicating with DEP to get a ruling on this property.
  • Mr. Stivers gave an update on the current status of the Logan Park project and future applications for grant funding.
  • Mr. Stivers updated council on the current liened properties in the borough.
  • The website is in the final review phase and will hopefully be up and running soon in the next week.
  • The Fee Schedule is almost complete and the resolution will be presented for approval at the next council meeting.

 

Action Items:

  • Mr. Stivers explained the need for an appointment by council to the Manheim Borough Authority Board of either a member of council or a resident or property owner in the borough.

➢      A Motion was moved by Mr. Roth to move the process forward and find a resident of the borough to fill the vacant position on the Authority Board.  The Motion was seconded by Ms. Bowers and passed with a vote of 4 to 0.  President Fenicle recused himself.

  • Approval of the February 25, 2014 Minutes as amended:

➢      A Motion was moved by Mr. Roth to approve the Minutes of the February 25, 2014 Borough Council Meeting as amended.  The Motion was seconded by Mr. Simon and passed with a vote of 4 to 0.  President Fenicle recused himself.

  • The Voucher List for March 11, 2014 in the amount of $89,841.52 was presented for approval.

➢      A Motion was moved by Mr. Simon to approve the voucher list in the amount of $89,841.52.  The Motion was seconded by Ms. Martin and passed unanimously.

  • The Voucher List for March 11, 2014 in the amount of $1,979.17 was presented for approval.

➢      A Motion was moved by Mr. Roth to approve the voucher list in the amount of $1,979.17. The Motion was seconded by Ms. Bowers and passed with a vote of 4 to 0.  President Fenicle recused himself.

 

Committee Reports:

  • Parks/Pool Committee will meet before the next council meeting to discuss pool rates and the direction of the pool for the future.  A survey for input on the future of the pool from residents in the Manheim Central Area is being finalized.  Discussion was held concerning what municipal areas should be surveyed for opinions on the future of the pool.

➢      A Motion was moved by Mr. Roth that there be a survey about the pool included in the newsletter, an electronic survey be created to include Penn Township and Rapho Township and also to set up a public meeting based on the outcome of the partners meeting scheduled for Wednesday night, March 19th.  The Motion was seconded by Mr. Simon and passed unanimously.

  • The Public Works Committee met before the council meeting to discuss the requested payment for work on the alley at the Trinity EC Church that had been presented to the borough.  Mr. Stivers will be researching the request further before a determination on payment can be made.

 

The committee also discussed the 102” trailer restriction in the borough. They explained some of the actions involving PennDOT that are necessary since some of the roads are state roads.  Mr. Stivers gave some background on things involved in making this decision and his recommendation.  The value of our neighborhoods, narrow streets and wear and tear on our roads are some issues to consider.  It was suggested that the PMTA attend a council meeting to answer questions and present more information on the interpretation of this issue. Further discussion was held by council as they now have a recommendation from the Public Works Committee and now the decision will be made by council.

➢      A Motion was moved by Mr. Roth to start the process to modify the 102” trailer restriction to local delivery only.  The Motion was seconded by Ms. Martin and passed unanimously.

Further discussion was held as to how to most effectively help to educate and inform the Manheim Area residents about the changes that are being considered with lifting the 102” trailer ban so they understand the effect and impact of this change to both businesses and residents.  It was noted that this is a complicated issue, which the borough is spending a lot of time on to make sure the best decision is made.  The enforcement of DOT Regulations in our borough was explained.

 

The current status of lifting the weight ban on the High Street bridges was questioned.  Mr. Stivers explained that the ban is being lifted, but the signs have not been removed yet due to all the winter maintenance issues Penn DOT has had to contend with this season.

 

Executive Session:

  • A Motion was moved by Mr. Simon to adjourn to Executive Session to discuss the pending Police Services contract with Rapho Township at 9:08 PM.  The Motion was seconded by Mr. Roth and passed unanimously.

 

  • A Motion was moved by Mr. Simon to adjourn from Executive Session at 9:41 PM.  The Motion was seconded by Mr. Roth and passed unanimously.

 

  • A Motion was moved by Mr. Roth to approve staff to start the hiring process of two additional officers as noted in the contract subject to final approval and execution of the contract by both Rapho Township and Manheim Borough.  The Motion was seconded Ms. Bowers and passed unanimously.

 

  • A Motion was moved Mr. Simon to conditionally approve the Police Services Contract with Rapho Township subject to the following conditions:  1) Minor corrections as noted and 2) Approval of the contract by Rapho Township.  The Motion was seconded by Mr. Roth and passed unanimously.

 

Adjournment:

  • A Motion was moved by Mr. Simon to adjourn at 9:43 PM.  The Motion was seconded by Mr. Roth and passed unanimously.

 

 

Respectfully Submitted,

 

 

 

Linda Gerhart

Borough Council Minutes 02-25-2014

MANHEIM BOROUGH COUNCIL

February 25, 2014

As Amended at the March 11, 2014 Council Meeting

 

 

Roll Call: Vice- President Chris Simon, Pro-Tempore Brad Roth, Rebekah Bowers, Bryan Howett, Bonnie Martin and Mayor Scott Funk

 

Staff:  Mark Stivers, Borough Manager, Sandra Mitchell, Recording Secretary and Police Chief Joseph Stauffer

 

Visitor Comments:

  • Mr. Marc Phillips from Manheim Borough Authority came to invite council members to join the Authority board. He thinks it’s a benefit for both parties and would like someone as soon as possible. A resident or property owner can be appointed by Council.
  • Mr. Bill Ulrich at 303 W High St told council he has concerns about Saylor Alley. The alley was not plowed which caused an accident and the police were called. He would like to see this alley repaired this spring.
  • Mr. David Reist at 60 N Main St asked what the borough is doing about abandoned building and the sidewalks not getting done. Council replied that they are currently working on a plan with the Codes officer.
  • Mrs. Belinda Graybill complained to council about plowing and why certain roads are snow emergencies. There was much discussion about snow removal and Mr. Roth requested that they discuss it in detail at their next Public works committee meeting that is open to the public on March 11.
  • Mr. Harry Urban from the Manheim Little League wanted to know the status on repairs at Hollinger Field and who is responsible to pay the PP&L bill out at the field.

 

Mayor and Police Chief Report:

  • Chief Stauffer distributed his report and reviewed it with Council.
  • Chief Stauffer reviewed the new mobile apps program. Manheim Borough is the first in the County and fourth in the state. The police are trying to be proactive on getting information out.
  • Visitor Mr. David Reist asked the Chief his opinion on the day time break in’s that are happening in Penn Township. The Chief believes that heroin is an up and coming problem for many communities and plays a large part in crime.

 

Borough Manager Report:

  • Jamie Schlesinger from PFM Group presented to council a plan to refinance and borrow new money for capital projects. Council agreed for Jamie to get quotes from banks for borrowing new money.
  • Mr. Stivers reviewed his report with Council.

 

Action Items:

  • Approval of the February 11, 2014 Minutes:
    • A Motion was moved by Mr. Roth to approve the Minutes of the February 11, 2014 Borough Council Meeting.  The Motion was seconded by Ms. Bowers and passed unanimously.
  •  The Voucher List for February 25, 2014 in the amount of $104,617.44 was presented for approval.
    • A Motion was moved by Mr. Roth to approve the voucher list in the amount of $104,617.44.  The Motion was seconded by Mr. Howett and passed unanimously.
  • The Police Fund needs ratified for three expenses for the K-9 in the amount of $755.74.
    • A Motion was moved by Mr. Roth to approve the K-9 expenses in the amount of $755.74. The Motion was seconded by Ms. Bowers and passed unanimously.

 

 

 

Committee Reports:

  • Parks/Pool Committee met to discuss facility use, field fees and pool rates.
  • Mr. Howett recommends that the muti use fields prep fee schedule will remain the same and fee for use of fields.
    • A Motion was moved by Mr. Howett to approve the lease agreement fee schedule to remain the same. The Motion was seconded Mr. Roth and passed unanimously.
  • The committee discussed Daily pool rates and how to structure them to bring in business. They are trying to come up with creative ways and partnerships to bring revenue to the pool.

 

 

Adjournment:

  • A Motion was moved by Mr. Roth to adjourn at 8:13 PM.  The Motion was seconded by Mr. Howett and passed unanimously.

 

 

Respectfully Submitted,

 

 

 

Sandra Mitchell

Borough Council Minutes 02-11-2014

MANHEIM BOROUGH COUNCIL

February 11, 2014

 

 

Roll Call: President David Fenicle, Pro-Tempore Brad Roth, Rebekah Bowers, Bryan Howett and Bonnie Martin

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Visitor Comments:

  • Mr. Jerry Stehman of 75 N. Fulton Street in Manheim presented his thoughts and recommendation for the future of the Manheim Community Pool.  His thoughts highlighted the proposed use a survey to the community for their input, a possible public meeting to discuss the future of the pool, the possibility of bundling the necessary capital improvements with the cost of the new Police Station. He noted that this is the last year of the Swim Team Contract with the borough.  He commented on council’s choice to either invest in the pool or close it.  He recommended that the concession stand be eliminated due to cost and that the pool not remain open after Labor Day.  He noted that most municipalities in our area do not operate the pools in their communities.
  • Mr. Bill Stahler of 179 Hart Street in Manheim stated his feelings about the pool and recommended closing it since it is such a large losing proposition for the borough.
  • Mr. Stahler and Mr. Stehman were invited to attend the next committee meeting for the Parks & Pool Committee on February 25th.
  • Mr. Dick Eyman of 48 N. Main Street in Manheim was present to question the current language in the Noise Ordinance.  He would like to hold an Open House at his business and realized that musical instruments cannot basically be played outside according to the ordinance.  He is asking council to consider making some modifications to this ordinance as it seems extremely subjective.  The Borough Staff will review the current ordinance and make recommendations to council by the March 11th council meeting.

 

Police Chief Report:

  • Chief Stauffer distributed his report and reviewed it with Council.
  • Chief Stauffer gave an update on the current contract negotiations with Rapho Township and the Township Meeting he attended on February 6th with Mr. Stivers.  A meeting will be scheduled with Rapho Township to meet with the Manheim Borough Council Board members.
  • Chief Stauffer presented Kirk L. Colwell from Etters, PA as an endorsed civil service certified candidate for the position of patrolman.
  • A Motion was moved by Mr. Howett to approve the offer of employment as a patrolman to Kirk L. Colwell with a one year probationary period.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • Council was updated on the snow emergencies and the Police Department working with the Public Works Department to handle snow removal.
  • Council was presented with the policy for the Vehicle Crash Review Process and the establishment of a board to review this process was explained.  This will be for non-reportable accidents within the department.  Chris Simon, Bryan Howett and Brad Roth would be the Personnel Committee Members on this board.  The Personnel Committee will decide how they want to handle the rotation of serving on this board.
  • Chief Stauffer presented a projected yearly cost chart for cruisers.
  • Parking for snow emergencies was questioned and explained.  Mr. Stivers explained the need to keep these routes open and the public safety issues involved with these streets.  Routes for emergency vehicles need to be kept clear.  The signage for snow emergency routes was questioned and is currently being reviewed and updated so they are clearly designated.
  • The Emergency App discussed at the past council meeting is currently being set up for future notifications.

 

Borough Manager Report:

  • Council was updated on the meeting held by the Public Works Committee to discuss the current restriction of 102” trailers being allowed in the Borough.  Representatives from businesses were present to give their views on how this ban is affecting their deliveries and Fed Ex was present to explain how this ban affects their service to their clients.  Questions were raised concerning the possibility of having to limit parking since the streets may be too narrow to handle these trailers.  The possibility that this would open the borough up to be a main corridor for truck traffic was discussed.  Chief Stauffer explained the turning radius issues in the square and the implementation of state statutes.  Possibility of making some borough streets one way was suggested.  This trailer restriction is an ongoing problem for trucking companies as these trailers are now the standard for the industry.  Mr. James Kreider explained the impact this restriction places on his business on a daily basis. The Chamber of Commerce will be surveying their businesses for feedback concerning the effect of this restriction has on their operations now and their views on lifting the restriction.  Everyone is looking for a happy medium, which will take a length of time to accomplish.  Transportation will be a main topic of the new Economic Development Committee currently being organized.  Signage for local truck traffic and limiting truck traffic on residential streets was discussed as a possibility.
  • A Motion was moved by Ms. Martin to table a decision on the how to handle the current ban on 102” trailer in Manheim Borough until there is more information available for council.  The Motion was seconded by Mr. Howett and passed with a vote of 3 to 2.  Mr. Roth and Ms. Bowers were the nay votes.

It was requested to have the information about the 102” trailer restriction within 30 days.  After discussion it was decided to have as much the information available at the first council meeting in March.

  • Mr. Stivers explained what entities actually benefit from the Federal Disaster Declaration called during the storm events.  The current declaration is designated for States only. It does not cover local government. There is an effort in the County to encourage this funding for Municipalities as well.
  • Manheim Borough has enough road salt for the next snow event but our supplies are limited and the next order has been placed.
  • Residents cleaning sidewalks within 12 hours of the end of a snow event has been an ongoing issue in the borough.
  • Mr. Stivers has completed BOC training.

 

Action Items:

  • Continuing Memberships to Lancaster County Co-op and Costars for 2014 Purchases was presented for approval.
  • A Motion was moved by Mr. Roth to approve continuing memberships to Lancaster County Co-op and Costars for 2014 Purchases.  The Motion was seconded by Mr. Howett and passed unanimously.
  • An appointment of a council member as an Authority Board Member by Council was discussed.  It was explained that this position does not necessarily need to be held by a council member and could be held by a resident or business owner.  It was suggested that a person with a financial background would be an appropriate choice.
  • A Motion was moved by Mr. Roth to table an authority appointment until the next meeting to see if the Chamber of Commerce would have a suggestion or a resident may be interested.  The Motion was seconded by Ms. Bowers and passed with a vote of 4 to 0.  President Fenicle recused himself, since he is an employee of the Manheim Borough Authority.
  • A request from Trinity EC Church for compensation for a paving project was presented for approval.  It was suggested by the Public Works Committee to table this request until at least the next meeting so more background on this request can be gathered.
  • Fire Police Authorization Requests from Penn Township for the Penryn Fire Company Mud Sale and their Community Days and 5K Run was presented for approval.
  • A Motion was moved by Mr. Roth to approve the Fire Police Authorization Request from Penn Township for the Penryn Fire Company Mud Sale and their Community Days and 5K Run.  The Motion was seconded by Ms. Martin and passed unanimously.
  • Ratification of Declaration of Snow Emergency of 8:50 AM thru Midnight February 3, 2014 & 8:00 PM February 4, 2014 thru 8:00 PM February 5, 2014 was presented for approval.
  • A Motion was moved by Ms. Martin to ratify the Declaration of Snow Emergency of 8:50 AM thru Midnight February 3, 2014 & 8:00 PM February 4, 2014 thru 8:00 PM February 5, 2014.  The Motion was seconded by Mr. Howett and passed unanimously.
  • Approval of the January 28, 2014 Minutes:
    • A Motion was moved by Ms. Martin to approve the Minutes of the January 28, 2014 Borough Council Meeting.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • Mr. Stivers presented the Revenue and Expense Report comparing the budget to actual expenses.  Due to the high expenses occurring due to weather a first quarter review of the budget will be evaluated.   The Voucher List for February 11, 2014 in the amount of $74,800.64 was presented for approval.  The voucher for the police cruiser repair was questioned and explained that it was covered by insurance.
    • A Motion was moved by Mr. Roth to approve the voucher list in the amount of $74,800.64.  The Motion was seconded by Mr. Howett and passed unanimously.

The Voucher List for the Authority Water and Sewer Bills in the amount of $2,276.14 was presented for approval.

  • A Motion was moved by Mr. Roth to approve the Voucher List in the amount of $2,276.14.  The Motion was seconded by Mr. Howett and passed with a vote of 4 to 0.  President Fenicle recused himself, since he is an employee of the Manheim Borough Authority.

 

 

 

Committee Reports:

  • President Fenicle suggested the need for organization and guidance to formulate the structuring of the Economic Development Committee from each of the groups designated for representation in the community.

 

Old Business:

  • Discussion was held concerning establishing a Pension/Personnel/Finance Committee which would be adding Finance to the Pension/Personnel Committee.  Mr. Stivers explained the role of this committee.  It was agreed to keep the Pension/Personnel Committee as it currently stands and to keep holding all financial discussions during public council meetings.
  • An update was given on the current sale status of 45 Market Square.  It is currently going to be auctioned.  Mr. Stivers is currently getting quotes from several auctioneers.  It was suggested that a facelift would help the appeal of the building.  The mechanicals are good but new counter top and paint would help the presentation.
    • A Motion was moved by Mr. Roth to make minor repairs to the building not to exceed $1,500.  The Motion was seconded by Mr. Howett and passed with a vote of 4 to 1.  Ms. Martin was the nay vote.

Mr. Stivers explained the time frame for setting up the auction.

 

Adjournment:

  • A Motion was moved by Mr. Roth to adjourn at 8:40 PM.  The Motion was seconded by Mr. Howett and passed unanimously.

 

 

Respectfully Submitted,

 

 

 

Linda Gerhart

Borough Council Minutes 01-28-2014

MANHEIM BOROUGH COUNCIL

January 28, 2014

 

 

Roll Call: President David Fenicle, Vice President Chris Simon, Pro-Tempore Brad Roth, Rebekah Bowers, Bryan Howett and Mayor Scot Funk

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Visitor Comments:

  • Mr. Pete DeVitry presented a review of the preliminary cost opinions for the new Police Building Project.  He gave the three options and the cost differences.  The Legion Building will be demolished, but it was noted that display cases will be located in the lobby of the new building for the display of American Legion memorabilia.  Mr. DeVitry is also working with the Northwest Emergency Medical Services for construction of their new building, as well.  The borough will try to help accommodate the American Legion members with meeting space.
  • Ms. Emily Ditzler questioned the amount Manheim Borough paid for the American Legion building because it was listed in the paper as $1.00.  It was explained that the purchase price was $90,000.  The amount listed in the newspaper will be verified as it was probably a misprint.

 

Mayor Report:

  • Mayor Funk reported a Snow Emergency was declared for the snow storm last Tuesday.  He commended the Public Works Department for all they did.  Communicating with residents for removal of cars from snow routes will discussed further to hopefully make residents aware that they need to be moved so plowing can be completed curb to curb.  Mayor Funk would like our ordinances possibly updated to meet the needs of our residents and businesses.  He would like to see tables on Market Square for use of the public during the spring and summer months.  He used this as an example of making ordinances more business friendly as a variance would be needed to make this happen.  Parking is always a concern as well for the businesses on Market Square and this may also need to be researched.

 

Police Chief Report:

  • Chief Stauffer distributed his report and reviewed it with Council.
  • Chief Stauffer is currently researching a new App to make notifications and alerts to the residents on police matters more readily available.  The GPS units are working well and have already been proven to be invaluable to the department for tracking and verifying the locations of vehicles.  It is also being looked into for use on early warnings to rising water situations in the borough in the future.  Chief Stauffer updated council on grants that are currently being submitted for State Capital Improvement Funds for the new Police Building and to the Federal Government for bullet proof vests and equipment.  The Department has also received a Federal grant for $18,000 in evidence software and equipment through the County.  The Department has already received funds from the County for DUI enforcement.

 

 

Borough Manager Report:

  • Mr. Stivers distributed his report and reviewed it with Council.
  • A Ratification of the Declaration of the Snow Emergency was presented for approval.
  • A Motion was moved by Mr. Simon to ratify the Declaration of the Snow Emergency on Tuesday, January 21st.  The Motion was seconded by Mr. Howett and passed unanimously.
  • Council was updated on the Flood Grant Application currently being completed by the SRBC on behalf of the borough with the NFWF for the complete study of about 10 miles of stream within the watershed.  Mr. Stivers read a list of the agencies and entities currently showing total support for this project.  He gave an update of the time line for this project as it moves ahead to be used as a model for the rest of the country dealing with flood situations like ours.
  • PennDOT will be lifting the bridge restriction on East and West High Street bridges as soon as their crews can remove the signs.  These bridges are supposedly on the next funding list from PennDOT for replacement.
  • GPS units have been installed in 3 of the admin vehicles and the rest will be installed in conjunction with the scheduled installations on the new police cruisers.
  • The Walkability Audit for the new elementary school has been completed and the full report will be available to council in the next few weeks.
  • The Borough website is currently in the design phase and will hopefully be available soon for review and recommendations so it can be available to the residents by early March.
  • The Regional Leaders Meeting went well and will be held quarterly.
  • Mayor Funk thanked Mark for all his hard work.

 

Action Items:

  • The Resolution 3-2014 – 2013 Hazard Mitigation Plan was presented for approval.  Mr. Stivers explained what effect this resolution will have on receiving PEMA funding.
  • A Motion was moved by Mr. Roth to approve Resolution 3-2014 – 2013 Hazard Mitigation Plan.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • There were no bids received for the 45 Market Square property.  The next step for this process was explained.  The necessity of marketing the property more aggressively was discussed.  Discussion was held to see if sealed bids should be tried again or if a public auction is a better direction to proceed.  There is interest from several parties for the property who possibly did not have enough time the first time around to prepare their bids.
  • A Motion was moved by Mr. Roth to have Mark talk to several auctioneers to start the process to have an auction at the 45 Market Square property.  The Motion was seconded by Mr. Simon and passed unanimously.
  • Approval of the January 14, 2014 Minutes:
    • A Motion was moved by Mr. Simon to approve the Minutes of the January 14, 2014 Borough Council Meeting.  The Motion was seconded by Mr. Howett and passed unanimously.
  • Approval of the Voucher List for January 28, 2014 in the amount of $172,460.46.  The number of leases for Police Cruisers was questioned and explained.  The Police Association dues were questioned and explained.  The reimbursement to Rapho Township for police fines was questioned and explained.
    • A Motion was moved by Mr. Howett to approve the treasurer report and the voucher list in the amount of $172,460.46.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

Committee Reports:

  • Parks/Pool Committee met to discuss the handling of the baseball and softball fields and the pool daily rates for 2014.  It is recommended by the committee to have Mr. Stivers develop a facility use/rental form so there is a clear understanding of the use policies of our properties.  Everyone involved will know the fees and expectations of each renter at every one of the borough’s properties.

A conceptual drawing for two future baseball fields and a parking lot with a bathroom facility on a property at the end of North Hazel Street was presented to the committee by Mr. Stivers.  The Committee recommended that Mr. Stivers pursue looking at this land for that purpose.  This would replace the fields that are lost due to flooding issues and the new police building project which has a legion field on the property.  Mr. Stivers updated council on his discussions with DEP concerning this property since it cannot be developed due to its past use as a landfill, but it could be used as a park.  There are some stormwater issues in this area as well, that may be improved if this site is developed for this park.  Mr. Stivers explained that the landfill situation is also a concern in part of the Greentree Project as well.

  • A Motion was moved by Mr. Simon to have Mr. Stivers pursue a cost analysis for possible purchase of the property at the end of North Hazel Street.  The Motion was seconded by Mr. Howett and passed unanimously.

It was noted that Hollinger Field is an area that may be involved in the Chiques Creek Project.  The backstop at the lower field at Logan Park will be dismantled and moved to Island Field to replace that backstop.

The day rates for the pool will be reviewed in the near future.  Mr. Howett will be the chairman of this committee.

  • Public Works Committee met to discuss the options available for the new police building.  The Committee is recommending after reviewing the options to proceed with the one story building.
    • A Motion was moved by Mr. Howett to proceed with the plans for a one story police building.  The Motion was seconded by Mr. Roth and passed unanimously.
    • A Motion was moved by Mr. Roth to retain Mr. Pete DeVitry to proceed with the next level of the project.  The Motion was seconded by Mr. Simon.
    • A Motion was moved by Mr. Roth to retain Mr. David Christian to proceed with the next level of the project with the site plan work.  The Motion was seconded Mr. Simon and passed unanimously.

Mr. Stivers informed council there will be a special Borough Planning Commission Meeting on February 3rd to keep this project on schedule.  He also explained the procedure for submitting plans to the Lancaster County Planning Commission.

At the February 11th Public Works Committee Meeting there will be discussion on the 102” wide trailer issue.  Some of the businesses in the borough are requesting help with this issue and further consideration on the current ban for these trailers in the borough.

 

Executive Session:

  • A Motion was moved by Mr. Simon to adjourn to Executive Session for real estate matters and the Police Contract at 8:17 PM.  The Motion was seconded by Mr. Howett and passed unanimously.

 

  • A Motion was moved by Mr. Simon to adjourn from Executive Session at 9:20 PM.  The Motion was seconded by Mr. Howett and passed unanimously.

 

  • A Motion was moved by Mr. Simon to present a draft Police Contract to Rapho Township.  The Motion was seconded by Mr. Howett and passed with a vote of 3 to 2.  Mr. Roth’s nay vote was due to language in the document.  Ms. Bower’s nay vote was due to need for more homework on the draft document.

After a brief discussion and further explanation of this motion a recall vote was requested.

  • A Motion was moved by Ms. Bowers for a recall vote concerning the presentation of a draft Police Contract to the Rapho Township motion made previously.  Motion was seconded by Mr. Simon and passed unanimously.
  • A Motion was moved by Mr. Simon to present a draft Police Contract to Rapho Township.  The Motion was seconded by Mr. Howett and passed with a vote of 4 to 1.  Mr. Roth’s nay vote was due to his thought that some things still need to be addressed.
  • A Motion was moved by Mr. Howett to use Shaub Dry Cleaning as the dry cleaner for the Police Contract.  The Motion was seconded by Mr. Simon and passed unanimously with of a 4 to 0 vote.  Mr. Roth abstained due to conflict of interest with his wife’s employment.

 

Adjournment:

  • A Motion was moved by Mr. Simon to adjourn at 9:30 PM.  The Motion was seconded by Mr. Howett and passed unanimously.

 

 

Respectfully Submitted,

 

 

 

Linda Gerhart

Borough Council Minutes 01-14-2014

MANHEIM BOROUGH COUNCIL WORKSHOP

January 14, 2014

 

Roll Call: President Dave Fenicle, Vice President Chris Simon, Pro-Tempore Brad Roth, Rebekah Bowers, Bryan Howett.

 

Staff:  Mark Stivers, Borough Manager, Sandra Mitchell, Financial Director, and Police Chief Joseph Stauffer

 

 

Visitor Comments:

  • Jim Williams from Downtown Development Group presented a check to the President of Council and Mayor for $1,000.00 for the Holiday lights in the Square. There was an update on all the upcoming events the Downtown is offering to the Community. Council Thanked the Downtown Development Group for all its hard work.
  • Sharon Ritter wanted to know what was going on with the schools, and Mr. Fenicle suggested that she attend a school board meeting.
  • Duane Ober said the lights are down in the square, and the fire company enjoyed helping out. Council Thanked Duane and all the volunteers that helped.

 

Police Chief & Mayor Report:

  • The Mayor would ask residents to help with storm drains in keeping them clear so the rain can drain better into the inlets. The Borough Manager suggested that maybe we should have markers at the inlets.
  • Chief Stauffer distributed his report and reviewed it with Council.
  • Chief Stauffer presented an updated on the cruisers. He is asking to lease two vehicles and give the Borough Manager the 2008 Ford Explorer.
  • A Motion was moved by Mr. Simon to lease two new cruisers for the police.  The Motion was seconded by Mr. Howett and passed unanimously.

 

Borough Manager Report:

  • Mr. Stivers distributed his report and reviewed it with Council.
  • Council was updated on the meetings that have been held with State and Federal agencies to partner together to address the flooding situation in the borough.
  • Council was updated and handed out a letter from Manheim, Germany. He showed everyone the gifts that were sent and suggested we do the same. They are interested in doing a sister city with us.
  • Mr. Stivers introduced David Christian and De Vitry Architects to review the conceptual site plan for the Police/Ambulance campus location. Mr. Fenicle gave a brief history of how we got to this point. Dave Christian presented conceptual site plans which are attached. The public works committee met at 5:30 to discuss which would be the best option to go with. Mr. Roth said the committee prefers that there are two separate buildings and are leaning towards the two story building for the police. Visitor Sharon Ritter asked what will happen to the old building? Mr. Fenicle explained that it is currently for sale. Visitor Sharon Ritter asked if taxes would increase. Mr. Fenicle responded that the borough will have to get a Bond/Loan but can’t answer that at this time. It was explained for safety reasons and the police growing department it is necessary for us to build.
    • A Motion was moved by Mr. Roth to go with the two building concept for the emergency campus. The Motion was seconded by Mr. Simon and passed unanimously.

 

 

 

 

Action Items:

  • Approval of Ordinance number 637 – Rules and regulations for Civil Service Commission.
  • A Motion was moved by Mr. Simon approve Ordinance number 637.  The Motion was seconded by Mr. Roth and passed unanimously.
  • Approval to appoint Don Wenger, athletic field scheduling coordinator for Manheim Borough.
    • A Motion was moved by Ms. Bowers to approve Don Wenger to be coordinator of the Manheim Borough athletic fields. The Motion was seconded by Mr. Roth and unanimously.
  • Approval of Lititz Recreation Center Pool Contract:
    • A Motion was moved by Mr. Roth to accept the Lititz recreation pool contract for 2014. The Motion was seconded by Mr. Simon and passed unanimously.
  • Approval of closing West Shippen Alley:
  • A Motion was moved by Ms. Bowers to close West Shippen alley from 9 am to 12 noon on Wednesday January 15, 2014 to park moving van. The Motion was seconded by Mr. Howett and passed unanimously.
  • Approval of the December 10, 2013 Minutes:
  • A Motion was moved by Mr. Simon to approve the Minutes of the December 10, 2013 Borough Council Meeting.  The Motion was seconded by Ms. Bowers and passed unanimously. Mr. Howett abstain his vote since he was not on council at the time.
  • Approval of the January 6, 2014 Minutes:
  • A Motion was moved by Mr. Simon to approve the Minutes of the January 6, 2014 Borough Council Meeting. The Motion was seconded by Mr. Howett and passed unanimously.
  • Approval of the Voucher List for January 14, 2014:
    • A Motion was moved by Mr. Simon to approve the voucher list in the amount of $38,553.22.  The Motion was seconded by Mr. Roth and passed unanimously.

 

Committee Reports:

  • Mr. Fenicle appointed new Committee members. For Public works the Committee shall stay the same. Parks/Pool will be Ms. Bowers, Mr. Howett and Ms. Martin. Personnel/Police Committee will be Mr. Simon, Mr. Howett and Mr. Roth. A new Committee will be the Economic Structure that will include Ms. Martin, the Mayor and staff.

New Business:

  • The 2014 -2017 Police Labor Contract was presented for approval. Mr. Roth questioned if we ever take anyone who is not Act 120 certified. The Chief explained that we have always taken Act 120 certified as long as he can remember.
    • A Motion was moved by Mr. Simon to approve the 2014 – 2017 Police Labor Contracts. The Motion was seconded by Ms. Bowers and passed unanimously.

Old Business:

  • The Borough Manager suggested that we should get a written opinion from Rettew Engineering on the study at Laurel St/Adele Ave.
    • A Motion was moved by Mr. Simon to have Rettew give us a written opinion for Laurel St/Adele Ave. The Motion was seconded by Mr. Roth and passed unanimously.
  • Mr. Fenicle suggested that we need to relook at our trailer restriction with in the Borough for business. Council plans on discussing this issue on the Jan. 28th meeting.
  • Mr. Roth would like to see the Agenda on the website the Monday before the Council meeting.
  • Ms. Bowers asked about some of the patches are not holding up on the streets and it was explained that it is temporary cold patch.
  • Visitor Sharon Ritter would like to make sure the street department plows the Alley behind 45 S Penn St.

 

 

Executive Session:

  • A Motion was moved by Mr. Fenicle to adjourn to Executive Session for personnel matters at 8:52 PM.  The Motion was seconded by Mr. Roth and passed unanimously.

 

  • A Motion was moved by Mr. Howett to adjourn from Executive Session at 9:25 PM.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

 

Adjournment:

  • A Motion was moved by Mr. Simon to adjourn at 9:27 PM.  The Motion was seconded by Mr. Howett and passed unanimously.

 

 

Respectfully Submitted,

 

 

 

Sandra Mitchell

Borough Council Minutes 01-06-2014

MANHEIM BOROUGH COUNCIL

Reorganization Meeting

January 6, 2014

 

Newly Elected Manheim Borough Officials were sworn in by the Honorable Scott Albert, District Justice:

Mayor, Scot Funk

Councilman, Christopher Simon

Councilman, Bryan Howett

Councilman, Bradley Roth

Police Chaplain, Matthew Burr

 

Mayor Scot Funk called the meeting to order at 7:00 PM.

 

Roll Call:

Rebekah Bowers – Present

Bryan Howett – Present

Chris Simon – Present

Dave Fenicle – Present

Brad Roth – Present

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

  • Mayor Funk announced that the floor was open for nominations for the office of Council President.
  • A Motion was moved by Mr. Simon to nominate Bryan Howett as Council President.  The Motion was seconded by Mr. Howett.
  • A Motion was moved by Mr. Roth to nominate Dave Fenicle as Council President.  The Motion was seconded by Ms. Bowers.
  • A Motion was moved by Ms Bowers to close nominations for Council President.  The Motion was seconded by Mr. Howett.
  • A Motion was moved to elect Bryan Howett for Council President with the following Roll Call Vote of 2 to 3.  Motion defeated.

Rebekah Bowers – No

Bryan Howett – Yes

Chris Simon – Yes

Dave Fenicle – No

Brad Roth – No

  • A Motion was moved and passed to elect Dave Fenicle for Council President with the following Roll Call Vote of 3 to 2.

Rebekah Bowers – Yes

Bryan Howett – No

Chris Simon – No

Dave Fenicle – Yes

Brad Roth – Yes

  • A Motion was moved by Bryan Howett to nominate Chris Simon for Vice President.

 

  • A Motion was moved by Ms. Bowers to nominate Bonnie Martin for Vice President.
  • A Motion was moved by Ms. Bowers to close nominations for Vice President.  The   Motion was seconded by Mr. Roth.
  • A Motion was moved and passed to elect Chris Simon for Vice President with the following Roll Call Vote of 3 to 2.

Rebekah Bowers – No

Bryan Howett – Yes

Chris Simon – Yes

Dave Fenicle – Yes

Brad Roth – No

  • A Motion was moved by Ms. Bowers to nominate Brad Roth as Pro-Tempore. The Motion was seconded by Mr. Roth.
  • A Motion was moved by Mr. Simon to nominate Bryan Howett as Pro-Tempore.  The Motion was seconded by Mr. Howett.
  • A Motion was moved by Mr. Fenicle to close nominations for Pro-Tempore.  The Motion was seconded by Mr. Howett.
  • A Motion was moved and passed to elect Brad Roth as Pro-Tempore with the following Roll Call Vote of 3 to 2.

Rebekah Bowers – Yes

Bryan Howett – No

Chris Simon – No

Dave Fenicle – Yes

Brad Roth – Yes

 

  • President Fenicle gave a few brief remarks emphasizing a positive year as borough council moves forward to work together in 2014.

 

  • Mayor Scot Funk gave remarks as well.  He outlined his thoughts for positive decision making and emphasized the need for a united borough council.  He explained the chain of command for all inquiries to the Police Department.  Mr. Funk requested that a copy of his remarks be made part of the permanent record.  A copy is hereby attached.

 

  • Civil Service Commission Reorganization Meeting: The Council Meeting went into recess, so the Civil Service Commission could open their meeting to reorganize.  Mr. Stivers explained that according to State Borough Code this Commission reorganizes at this meeting.  Police Chief Stauffer explained the importance of this Commission during the hiring process for Police Officers.

Mike Reif – Chairman

Doug Shaub – Vice Chairman

Randy Lauver – Member

 

The Civil Service Commission Reorganization Meeting was closed and the Borough Council Meeting was called back to session.

 

  • CDBG Hearing for 2014 Project:
  • A Motion was moved by Ms. Bowers to open the CDBG Hearing for the 2014 Project.  The Motion was seconded by Mr. Roth and passed unanimously.

Mr. Stivers gave a brief explanation of the purpose of the hearing since this is a project being submitted for consideration for Community Development Block Grant funds.  Mr. Stivers introduced Lauren Zumbrun from Rettew Associates who gave a brief presentation on the project, which consists of milling and over lay of the rest of West Stiegel Street to South Penn Street with stormwater improvements on South Penn Street.  The grant application submission package is currently being completed and will be submitted for consideration later this week.  She explained the funding available this year for this type of improvements by the County and the process that is used to review each of the grant applications submitted.  The possibility of utilities improvements with this project was questioned.  These types of improvements are always researched with the different utility companies as part of the street projects.  Mr. Stivers gave a brief explanation of the current status of the new initiative by Susquehanna River Basin Commission and other state and federal agencies to repair the flooding issues in Manheim.

 

  • A Motion was moved by Mr. Roth to approve the CDBG Project for 2014.  The Motion was seconded by Mr. Howett and passed unanimously.

 

  • A Motion was moved by Mr. Roth to close the CDBG Hearing for the 2014 Project.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • Mr. Scot Funk’s resignation from the Zoning Hearing Board was presented for approval.
  • A Motion was moved by Mr. Howett to approve Scot Funk’s resignation from the Zoning Hearing Board.  The Motion was seconded by Mr. Roth and passed unanimously.

 

  • The following appointments were presented for approval:  Mark Stivers:  Secretary, Treasurer, Assistant Codes Officer, Assistant Zoning Officer & Right to Know Officer; Linda Gerhart:  Assistant Secretary; Sandra Mitchell:  Assistant Treasurer & Privacy Official (Health Insurances); Candie Johnson:  Zoning Officer & Codes Officer; Tax Collectors:  Real Estate Tax: Lancaster County Treasurer and LST: Berkheimer; Building Code Plan Review and Inspection Services:  Commonwealth Code Inspection Services, Andy Nelson; Bank/Depository:  Susquehanna Bank – Manheim; Bank/Depository:  PNC – Manheim; Auditor:   Brown, Schultz, Sheridan and Fritz, James Koontz (by Contract); Borough Engineer:  Rettew Associates, H. Scott Russell; Borough Solicitor:  Barley Snyder LLC, Michael Davis; Zoning Hearing Board Solicitor:  Goodman & Kenneff, John A. Kenneff; Zoning Hearing Board Stenographer:  Michele Parke; Sewage Enforcement Officer:  David Lockard; Vacancy Board: Borough Council President, Chair when Board is called to service & Membership – entire body of Council.
  • A Motion was moved by Mr. Simon to approve Mark Stivers:  Secretary, Treasurer, Assistant Codes Officer, Assistant Zoning Officer & Right to Know Officer; Linda Gerhart:  Assistant Secretary; Sandra Mitchell:  Assistant Treasurer & Privacy Official (Health Insurances); Candie Johnson:  Zoning Officer & Codes Officer; Tax Collectors:  Real Estate Tax: Lancaster County Treasurer and LST: Berkheimer; Building Code Plan Review and Inspection Services:  Commonwealth Code Inspection Services, Andy Nelson; Bank/Depository:  Susquehanna Bank – Manheim; Bank/Depository:  PNC – Manheim; Auditor:   Brown, Schultz, Sheridan and Fritz, James Koontz (by Contract); Borough Engineer:  Rettew Associates, H. Scott Russell; Borough Solicitor:  Barley Snyder LLC, Michael Davis; Zoning Hearing Board Solicitor:  Goodman & Kenneff, John A. Kenneff; Zoning Hearing Board Stenographer:  Michele Parke; Sewage Enforcement Officer:  David Lockard; Vacancy Board: Borough Council President, Chair when Board is called to service & Membership – entire body of Council.  The Motion was seconded by Mr. Roth and passed unanimously.

 

  • The following Board and Commission Appointments were presented for approval:  Historic Commission -Brett Hallacher – Reappointment (5 Year Term) and Andrew Nelson – Appointment (5 Year Term); Planning Commission – Carol Phillips – Reappointment (4 Year Term), Brett Hallacher – Reappointment (4 Year Term), Rebekah Bowers – Reappointment (3 Year Term) and Claudia Zug – Appointment (3 Year Term); Zoning Hearing Board – Dale Peters – Appointment (5 Year Term) and Brian Kresge – Appointment (2 Year Term); Manheim Borough Authority – Paul Shaffer – Appointment (5 Year Term) and Council Liaison
  • A Motion was moved by Mr. Roth to reappoint Brett Hallacher to a 5 year term on the Historic Commission.  The Motion was seconded by Mr. Howett and passed unanimously.
  • A Motion was moved by Mr. Roth to appoint Andy Nelson to a 5 year term on the Historic Commission.  The Motion was seconded by Mr. Simon and passed unanimously.
  • A Motion was moved by Ms. Bowers to reappoint Carol Phillips to a 4 year term on the Planning Commission.  The Motion was seconded by Mr. Howett and passed unanimously.
  • A Motion was moved by Mr. Howett to reappoint Brett Hallacher to a 4 year term on the Planning Commission.  The Motion was seconded by Mr. Simon and passed unanimously.
  • A Motion was moved by Mr. Roth to reappoint Rebekah Bowers to a 3 year term on the Planning Commission.  The Motion was seconded by Mr. Howett and passed unanimously.
  • A Motion was moved by Mr. Howett to appoint Claudia Zug to a 3 year term on the Planning Commission.  The Motion was seconded by Mr. Simon and passed unanimously
  • A Motion was moved by Mr. Howett to appoint Dale Peters to a 5 year term on the Zoning Hearing Board.  The Motion was seconded by Mr. Roth and passed unanimously.
  • A Motion was moved by Mr. Roth to appoint Brian Kresge to a 2 year term on the Zoning Hearing Board.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • A Motion was moved by Mr. Roth to appoint Paul Shaffer to a 5 year term on the Manheim Borough Authority.  The Motion was seconded by Ms. Bowers and passed unanimously by a vote of 4 to 0.  Mr. Fenicle abstained.
  • A Motion was moved by Mr. Simon to appoint Bonnie Martin as Council Liaison on the Manheim Borough Authority.  The Motion was seconded by Mr. Howett and passed unanimously by a vote of 4 to 0.  Mr. Fenicle abstained.

 

Action Items:

  • Resolution 1-2014 – SEO Fee Schedule was presented for approval.
  • A Motion was moved Mr. Roth to approve Resolution 1-2014 – SEO Fee Schedule.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • The Ratification of the Voucher Lists for December 30, 2013 and January 6, 2014 were presented for approval.  Mr. Stivers explained a minor change that will be made to the presentation of the Treasurer Reports in the future.
    • A Motion was moved by Mr. Simon to ratify the voucher list dated December 30, 2013 in the amount of $85,595.35 and voucher list dated January 6, 2014 in the amount $17,403.34.  The Motion was seconded by Mr. Roth and passed with a vote of 4 to 0.  Mr. Fenicle recused himself.
  • Preapproval of Sandra Mitchell for Permission to Process Recurring Voluntary Employee Payroll Reduction Items and Postage Needs between Council Meetings was presented.
    • A Motion was moved by Mr. Simon to preapprove Sandra Mitchell for permission to process recurring voluntary employee payroll reduction items, postage and any other items as needed between council meetings.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

Adjournment:

  • A Motion was moved by Mr. Simon to adjourn at 7:51 PM.  The Motion was seconded by Mr. Roth and passed unanimously.

 

 

Respectfully Submitted,

 

 

 

Linda Gerhart

Borough Council Minutes 12-10-2013

MANHEIM BOROUGH COUNCIL WORKSHOP

December 10, 2013

 

Roll Call: President Bonnie Martin, Vice President Chris Simon, Pro-Tempore Philip Enterline, Rebekah Bowers, Brad Roth and Dave Fenicle

 

Staff:  Mark Stivers, Borough Manager, Sandra Mitchell, Financial Director, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Mr. Philip Enterline was presented with an engraved clock in recognition of his 10 years of service to the borough as a member of borough council.

 

Visitor Comments:

  • Dan Reif, Manheim Fire Chief presented the report for the Manheim Fire Company for November.  Mr. Stivers thanked the member of the Fire Department for volunteering to help with the installation of the Christmas Lights on Market Square.
  • Sergeant Phillip Groff was present to thank the borough for the opportunity to be able to serve the community for 14 years.  He has resigned from the Police Department effective January 1, 2014 to work in the private sector.

 

Police Chief Report:

  • Chief Stauffer distributed his report and reviewed it with Council.
  • Chief Stauffer requested approval to begin the Civil Service Hiring Process for hiring a replacement for Sergeant Groff.
  • A Motion was moved by Mr. Enterline to approve the request to begin the Civil Service Hiring Process for hiring a replacement for Sergeant Groff.  The Motion was seconded by Mr. Simon and passed unanimously.
  • Council was updated on the status of the damaged cruiser.
  • Chief Stauffer presented an updated and more accurate Ordinance for the Rules and Regulations of the Civil Service Commission for approval to advertise for adoption.  It has been reviewed by the Borough Solicitor.
  • A Motion was moved by Ms. Bowers to advertise the Ordinance for Rules and Regulations of the Civil Service Commission for adoption.  The Motion was seconded by Mr. Roth and passed unanimously.

 

Borough Manager Report:

  • Mr. Stivers distributed his report and reviewed it with Council.
  • Council was updated on the meetings that have been held and are scheduled with State and Federal agencies to partner together to address the flooding situation in the borough.  The next meeting will be Thursday, December 19th with Susquehanna River Basin Commission in Harrisburg.
  • Council was updated on the purchase of the American Legion property.  The concept plans for the project will be presented at the Council Meeting on January 14th.
  • Council was updated on the meeting with the Manheim Borough Authority to resolve and finalize the separation of the two agencies.  The final figure owed by the borough to the authority is $10,465.54.
  • A Motion was moved by Mr. Simon to pay the final agreed upon figure owed the authority of $10,465.54 upon the condition that that the authority takes the same action at their meeting on Thursday night.  The Motion was seconded by Mr. Roth and passed with a vote of 5 to 0.  Mr. Fenicle recused himself.

 

Liquid Fuels Hearing:

  • A Motion was moved by Mr. Fenicle to open the Liquid Fuels Hearing for 2014.  The Motion was seconded by Mr. Roth and passed unanimously.
  • Mr. Stivers presented the projects being considered for the use of Liquid Fuels allocation from the State for 2014.  It will be used for the Mill Street project which originally was being considered for CDBG Funds but did not qualify.  Mr. Stivers explained how the process works to qualify for CDBG funds.
  • A Motion was moved by Mr. Fenicle to approve the Mill Street Project for the use of Liquid Fuels in 2014.  The Motion was seconded by Mr. Roth and passed unanimously.
  • A Motion was moved by Mr. Fenicle to close the Liquid Fuels Hearing for 2014.  The Motion was seconded by Mr. Roth and passed unanimously.

 

2014 Budget Hearing:

  • The 2014 Budget Hearing was opened.  Questions were raised and explained concerning the line items for office expenses, general operating expenses, tax collection expenses, uniforms for Street Department, leases on equipment and vehicles for the Police Department.  It was requested that the word vehicle be removed from line item 420.500 for the contribution to Ambulance Association.  The future handling of large purchases through the capital fund was discussed.
  • A Motion was moved Mr. Fenicle to approve the budget as stated with capital funds not being expended until approval from council after the New Year.  The Motion was seconded by Mr. Roth and passed unanimously.
  • A Motion was moved by Mr. Roth to approve Tax Rate Ordinance No. 636 keeping the tax millage rate at 4.75 for 2014.  The Motion was seconded by Mr. Enterline and passed unanimously.

 

Action Items:

  • The appointment of Sara Gibson as the Regional Representative and David Kratzer as the Alternate Regional Representative to the Lancaster County Tax Collection Bureau for a 4 year term was presented for approval.
  • A Motion was moved by Mr. Fenicle approve the appointment of Sara Gibson as the Regional Representative and David Kratzer as the Alternate Regional Representative to the Lancaster County Tax Collection Bureau for a 4 year term.  The Motion was seconded by Mr. Enterline and passed unanimously.
  • Approval of the November 26, 2013 Minutes:
    • A Motion was moved by Mr. Roth to approve the Minutes of the November 26, 2013 Borough Council Meeting.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • Approval of the Voucher List for December 10, 2013:  Discussion was held concerning the cost of activities for staff members and the need to set a limit for the amount of money to be spent.  It was decided to table the discussion until the next council meeting.
    • A Motion was moved by Mr. Enterline to approve the voucher list in the amount of $161,175.40.  The Motion was seconded by Mr. Roth and passed with a vote of 5 to 0.  Mr. Fenicle recused himself.

 

Committee Reports:

  • There were no committee reports.

 

Executive Session:

  • A Motion was moved by Mr. Fenicle to adjourn to Executive Session for personnel matters and pending contracts at 7:45 PM.  The Motion was seconded by Mr. Enterline and passed unanimously.

 

  • A Motion was moved by Mr. Enterline to adjourn from Executive Session at 9:25 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

  • A Motion was moved by Mr. Fenicle to approve the employee raises for 2014.  The Motion was seconded by Mr. Roth and passed unanimously.

 

  • A Motion was moved by Mr. Fenicle to approve the pool management contract from Lititz Recreation Center for the 2014 season.  The Motion was seconded by Mr. Roth and passed unanimously.

 

Adjournment:

  • A Motion was moved by Mr. Enterline to adjourn at 9:27 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

 

Respectfully Submitted,

 

 

 

Linda Gerhart

Borough Council Minutes 11-26-2013

MANHEIM BOROUGH COUNCIL WORKSHOP

November 26, 2013

 

Roll Call: President Bonnie Martin, Vice President Chris Simon, Rebekah Bowers, Brad Roth and Dave Fenicle

 

Staff:  Linda Gerhart, Recording Secretary

 

Visitor Comments:

  • There were no visitor comments

 

Police Chief Report:

  • The report for Chief Stauffer was distributed and reviewed by Council.
  • A request for approval of a proposal for Verizon Network Fleet GPS units for the Police Department was presented for consideration.  Discussion was held emphasizing the importance of these units in statistical and administrative situations.
  • A Motion was moved by Mr. Simon to approve the purchase of the Verizon Network Fleet GPS units for the police cruisers.  The Motion was amended to include the date being effective January 1, 2014.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • A request for a Handicap Parking Space at 261 S. Charlotte Street was presented for approval.
  • A Motion was moved by Mr. Roth to approve the request for a Handicap Parking Space at 261 S. Charlotte Street.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • Ms. Sara Lucky was presented for approval as the new Police Secretary.  Mr. Simon explained the interview process and presented Ms. Lucky as the personnel committee’s recommendation.
  • A Motion was moved by Mr. Fenicle to make an offer for the Police Secretary position to Sara Lucky with a start date of December 16, 2013.  The Motion was seconded by Mr. Simon and passed unanimously.

 

Action Items:

  • A request to temporarily block Hart Street for 4 hours with a moving van on December 2, 2013 was presented for approval.
  • A Motion was moved by Mr. Fenicle approve the temporary blocking of Hart Street on December 2, 2013 with a moving van.  The Motion was seconded by Mr. Roth and passed unanimously.
  • Approval of the November 12, 2013 Minutes:
    • A Motion was moved by Mr. Roth to approve the Minutes of the November 12, 2013 Borough Council Meeting.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • Approval of the Voucher List for November 26, 2013:  The voucher from J & J Estate Services, LLC was questioned and explained.
    • A Motion was moved by Mr. Simon to approve the voucher list in the amount of $259,631.48.  The Motion was seconded by Mr. Roth and passed unanimously.

 

Committee Reports:

  • There were no committee reports.

New Business:

  • President Martin presented a brief overview of plans being considered by the 250th Committee for a community event with fireworks to be held the weekend of the Rose Festival in June 2014 to include burying the time capsule.  The 250th Committee would like the Market Square lighting project to be complete.   The 250th Committee will prepare a proposed plan for the activities scheduled that weekend to present to council for consideration and possible help with the funding.
  • Discussion was held concerning the replacement schedule for the purchase of the new cruiser that is listed in the proposed budget.  Borough Council will address the scheduling of the cruiser purchase program with Chief Stauffer.
  • Mr. Stivers, Mr. Fenicle and Ms. Jean Gates from the Shade Tree Commission met to discuss the locations of trees that will be planted this year yet as part of the Fulton Street Improvement Project.  It was suggested that some of the trees could be moved back from the curb line to keep them away from utilities and possibly enhance the streetscape locations more.  The Post Office will be planting their trees against the building.
  • President Martin reported on the facility management meeting held at the community pool with representatives from the YMCA.  Mr. Fenicle gave a brief overview of what the Parks/Pool Committee is currently reviewing and considering as the direction they want to take for choosing the right contractor for the pool in the future.  Several options of handling the pool management for the future were discussed.  The operation of the concession stand was also discussed.
  • Discussion was held concerning the handling of the Northwest Ambulance Association contribution in the 2014 budget.
    • A Motion was moved Mr. Roth to change the contribution to the Northwest Ambulance Association from a budgeted amount for fuel for $8,500 to a lump sum contribution of $8,500.  The Motion was seconded by Mr. Simon and passed unanimously.
  • Council will be requesting that all organizations that receive funding from the borough present a financial statement before receiving their funds.
    • A Motion was moved by Mr. Roth that all the organizations that receive contributions from the borough be required to provide financial statements annually before receiving their funds.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • Council discussed receiving quarterly reports from all the boards, commissions and the authority that report to them.   It was suggested that a possible meeting with all the commissions and boards should be scheduled for round table discussions on the direction the borough and council is looking to go for the future.
  • It was noted that the school district new school project is a school district and school board project.  The borough involvement would be with permitting and possible traffic and zoning issues involving the Zoning Hearing Board if necessary when the plans are presented for approval.  The concern of the borough would be directed toward making use of empty buildings when they become available due to new construction.
  • The borough tax exemption for the property at 148 E. Stiegel Street was questioned and explained.

 

 

 

 

Executive Session:

  • A Motion was moved by Mr. Simon to adjourn to Executive Session for real estate and personnel matters at 8:12 PM.  The Motion was seconded by Mr. Roth and passed unanimously.

 

  • A Motion was moved by Mr. Roth to adjourn from Executive Session at 9:00 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

  • A Motion was moved by Mr. Fenicle to move Mr. Stivers from a probationary to fulltime employment status, with a pay increase of 3% effective January 1, 2014 based on his performance and evaluation.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

Adjournment:

  • A Motion was moved by Mr. Fenicle to adjourn at 9:05 PM.  The Motion was seconded by Mr. Roth and passed unanimously.

 

 

Respectfully Submitted,

 

 

 

Linda Gerhart

Borough Council Minutes 11-12-2013

MANHEIM BOROUGH COUNCIL WORKSHOP

November 12, 2013

 

Roll Call: Vice President Chris Simon, Pro-Tempore Philip Enterline, Rebekah Bowers, Brad Roth and Dave Fenicle

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary, Sandra Mitchell, Fiscal Assistant and Police Chief Joseph Stauffer

 

Visitor Comments:

  • Ms. Carol Phillips & Ms. Barbara Basile from the Manheim Community Library gave an overview of the library activities and statistics for the year.  Council was updated on the new location search for the library.  The new Friends of the Library campaign brochure was distributed to council.  The borough was thanked for their continued support of the Library with their donations and use of the building and community room.
  • Mr. Chris Edie owner of 148 Stiegel Street property were present to request tax relief for this property since it is part of the KOZ which expires at the end of 2013.  They gave a brief overview of the renovations made to the property so far and explained their reasoning for the tax relief request.  Mr. Stivers explained the difference between granting tax relief versus dealing with the total KOZ approval process.
  • Mr. Scott Funk questioned the slow clean-up process currently taking place at 178 South Charlotte Street.  Mr. Stivers noted the property is currently being dealt with by the borough staff.  It was noted by Mr. Fenicle that there is a need to use safety fencing to corridor off the properties that are being demolished.

Mr. Funk also noted that Ms. Bowers did not abstain from a vote on an issue at her property in July.  The issue was discussed so council members will note in the future that they need to abstain from voting on issues that affect them personally.

  • Mr. Simon welcomed and congratulated the newly elected 2014 borough officials who were in attendance.  They were Mr. Roth and Mr. Howett who will serve on council and new Mayor Scot Funk.

 

Police Chief Report:

  • Chief Stauffer distributed his report and reviewed it with Council.
  • A handicap parking space request was submitted for approval from a resident at 52 W. Gramby Street.  Chief Stauffer researched the request and presented his findings.  It was also mentioned that there is a need to increase the price for handicap parking space requests as noted at a council meeting earlier this year.  The price increase is part of the fee schedule resolution for 2014.
  • A Motion was moved by Ms. Bowers to approve the handicap parking space request to be placed in front of 104 N. Charlotte Street.   The Motion was seconded by Mr. Fenicle and passed unanimously.
  • A donation was received from the VFW for a weapon storage system for $1,630.  The continued donations from them have been greatly appreciated.
  • It was noted that Rose Gallagher, secretary for the Manheim Police Department for 23 years will be retiring on December 31, 2013.   Chief Stauffer commented on the hiring process that will be used and hopefully there will be a new secretary in place very soon.

 

Borough Manager Report:

  • Mr. Stivers distributed his report and reviewed it with Council.
  • Mr. Stivers gave a brief update on the very productive meeting that was held on the morning of November 12th at the Manheim Twin Kiss.  There were many key attendees at the meeting from PennDOT, FEMA, PEMA, Emergency Management and DEP.  State Representative Mindy Fee, a representative from Senator Brubaker’s Office as well as representatives from Manheim Borough and Manheim Borough Authority, private businesses and the neighboring Townships were also in attendance.  The Army Corp Engineer’s Reports for this area were presented and they have offered to cover the cost to update this study with current fresh flow rates and data.  Positive comments were received from the PennDOT Representative concerning repair work on our bridges and it was noted what a safety issue our flooding situation has become.  The Scope of work was questioned.  Reprofiling the stream is needed to get rid of the sediment build up in order to improve the water flow.  They will need to look at the bridges to see what can be done to clear the water more efficiently.  The banks on the creeks will need to be stabilized.  Only 6% of the watershed is actually urbanized so sediment accumulated during rain events will need to be addressed.  It was noted that future site development in the municipalities may need to be reviewed so all stormwater is not sloped to the creeks. A very positive point of the meeting was the commitment from private businesses to help fund this effort along with the support of state and federal agencies.
  • Council was updated on the East High Street/Doe Run Road Sidewalk Project.  This is a joint project with Penn Township to connect the sidewalks on East High Street with the sidewalks on Doe Run Road up to the Shopping Center.

 

Action Items:

  • Approval of the October 29, 2013 Minutes:  Mr. Roth noted a change was sent to Mr. Stivers concerning the wording of his motion for advertisement of committee meetings for 2014.
    • A Motion was moved by Mr. Roth to approve the Minutes of the October 29, 2013 Borough Council Meeting as amended.  The Motion was seconded by Mr. Enterline and passed unanimously.
  • Approval of the Voucher Lists for November 12, 2013:
    • A Motion was moved by Mr. Enterline to approve the voucher list in the amount of $83,806.26.  The Motion was seconded by Mr. Roth and passed unanimously.  Mr. Fenicle recused himself.
  • Mr. Bill Loercher secretary of the Manheim Tennis Club was present to discuss the contract lease with the borough for the tennis courts.  He gave a brief overview of the tennis club operation.  Mr. Stivers outlined the intended changes. The future lease will be a 10 year lease for $2,000 a year for the first 5 years and then cost of living adjustments will be applied each year after that.  The Tennis Club is also interested in purchasing a small parcel adjacent to their courts from the borough.

 

Committee Reports:

  • The Public Works Committee met before the Council Meeting.  The committee discussed the sale of the borough property at 45 Market Square.  The committee is recommending to have a sealed bid auction with a tentative due date of January 16, 2014 with a minimum threshold price to be determined.  The bids would be opened publicly that day and then would be presented for approval and award at the next council meeting.
    • A Motion was moved by Mr. Roth to proceed with a sealed bid auction for 45 Market Square with a tentative due date of January 16, 2014 and a minimum threshold price to be determined.  The bids would be opened publicly that day and then would be presented for approval and award at the next council meeting.  The Motion was seconded by Mr. Enterline passed unanimously.
  • The paving projects for 2014 were also discussed.  They are looking at paving West Stiegel Street starting at South Penn Street and then applying for CDBG funds for the Mill Street project.  A Letter of Intent does need to be sent to the Lancaster County Housing and Redevelopment Authority for the Mill Street project if that is council’s intention.
    • A Motion was moved by Mr. Roth to file a Letter of Intent to the Lancaster County Housing and Redevelopment Authority for consideration for CDBG Funds for 2014 for the Mill Street project.  The Motion was seconded by Mr. Enterline and passed unanimously.
  • The Public Works Committee also discussed the next step for the Police Station project.  Mr. Stivers will be working to have conceptual plan options available to present at a council meeting in the near future.  The beginning of this process will be started Wednesday, November 13th, as there is a meeting scheduled with the architect.
  • The Parks/Pool Committee met before the council meeting to discuss the management of the pool.  They have received a bid for next year, but the YMCA is also planning to visit the complex for possible consideration and then the committee will have a recommendation at one of the next two council meetings for council to discuss.
  • An offer from the Tennis Club for them to purchase a small parcel of borough land that they already take care of was discussed.  It will be researched to see if the sale is even possible.
  • The annual scheduling meeting for the sports fields will be held at Rapho Township with Mr. Stivers, Mr. Fenicle and Mr. Newcomer attending.

 

Old Business:

  • The draft 2014 Budget was presented for review and comment.  It is a balanced budget with an annual increase for Municipal Fees of $2.00.  The consideration of tax exemption request for 148 E. Stiegel Street property was questioned, as to the effect it would have on the budget.  The ambulance association is asking for workmen compensation insurance to be taken off their contribution, but the gas portion to continue.  Next year the $5,000 façade improvement contribution starts.  Discussion and recommendations were offered as to the handling of the ambulance contribution.  Mr. Stivers explain the advertising process for the budget hearing and approval.
    • A Motion was moved by Mr. Fenicle to advertise the 2014 Budget with no tax increase to be adopted at the December 10, 2013 council meeting.  The Motion was seconded by Mr. Enterline and passed unanimously.

 

Executive Session:

  • A Motion was moved by Mr. Fenicle to adjourn to Executive Session for real estate and personnel matters at 8:20 PM.  The Motion was seconded by Mr. Roth and passed unanimously.

 

  • A Motion was moved by Mr. Enterline to adjourn from Executive Session at 9:55 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

  • A Motion was moved by Mr. Fenicle to grant a 5 year tax deferment for Municipal Taxes for the property at 148 East Stiegel Street owned by Waggoner Gap Road, LLC.  The Motion was seconded by Mr. Enterline and passed unanimously.

 

  • A Motion was moved by Mr. Roth to approve the Tennis Club Contract as presented during the regular council meeting.  The Motion was seconded by Mr. Enterline and passed unanimously.

 

Adjournment:

  • A Motion was moved by Mr. Fenicle to adjourn at 10:05 PM.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

 

Respectfully Submitted,
 

 

Linda Gerhart

Borough Council Minutes 10-29-2013

MANHEIM BOROUGH COUNCIL WORKSHOP

October 29, 2013

As Amended and approved at the November 12, 2013 Meeting

 

Roll Call: President Bonnie Martin, Vice President Chris Simon Pro-Tempore Philip Enterline, Rebekah Bowers, Brad Roth and Dave Fenicle

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Visitor Comments:

  • There were no visitor comments.

 

Police Chief Report:

  • Chief Stauffer distributed his report and reviewed it with Council.  He updated them on the status of the Rapho Township Contract, the Speed Details and the successful Fireworks after the football game.  Chief Stauffer explained the amendment draft he included in his report was for the current contract with Rapho Township.  Council requested that Chief Stauffer send them a copy of the current contract.

 

Borough Manager Report:

  • Mr. Stivers distributed his report and reviewed it with Council.
  • A donation of a scoreboard for the softball field at the pool was received and it will be refurbished at little or no cost to the borough.
  • The Fulton/Stiegel Street project is 90% complete and the final punch list is being reviewed and completed with Rettew Associates.  There is an issue with the slope of the handicap ramps and it will be addressed with the contractor.  The reasoning for the crown of the Fulton Street/Ferdinand Street intersection was questioned and explained as it was designed to handle the Stormwater drainage.
  • Mill Street Inlets are in and Rettew Associates is starting their data study.
  • County Commissioners would like to have Manheim Borough host their regional meeting on June 11, 2014.  We will be holding the meeting at the new Community Farm Show Building.
  • The Borough is currently looking to changing electric utility providers.  The borough staff will continue their research and make a final decision with companies that include traffic signals and street lights as one of their options.
  • Discussion was held concerning the installation of the Christmas Lights on the Market Square since the American Legion is no longer involved with this project.  Possible fundraising efforts to cover the cost and community involvement were suggested.

 

Action Items:

  • Resolution 8-2013 authorizing the filing of a proposal for funds with the Department of Community and Economic Development (DCED) was presented for approval.
  • A Motion was moved by Mr. Simon to approve Resolution 8-2013 authorizing the filing of a proposal for funds with the Department of Community and Economic Development (DCED).  The Motion was seconded by Ms. Bowers and passed unanimously.
  • A draft RFP for Snow Plowing service for this winter with possibly 2 years of extensions was presented for approval.  There were minor changes requested in the wording and the addition of the need for the availability of a farm tractor for use with the snow blower were added to the document.
  • A Motion was moved by Mr. Simon to approve the draft RFP for Snow Plowing Services for this winter with possibly 2 years of extensions including all the changes requested by council.  The Motion was seconded by Mr. Roth and passed unanimously.
  • A draft RFP for Engineering Services was presented for approval.  Discussion was held by council as to the process they want to follow for the RFP for these services.  A subcommittee was formed to review the engineering firm choices Mr. Stivers is recommending, which he feels would work well with our Borough.  The committee members are President Martin, Mr. Simon and Mr. Fenicle.  Mr. Stivers will organize the meeting.
  • Approval of the October 22, 2013 Minutes:
    • A Motion was moved by Mr. Enterline to approve the Minutes of the October 22, 2013 Borough Council Meeting.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • Approval of the Voucher Lists for October 29, 2013:
    • A Motion was moved by Mr. Roth to approve the voucher list in the amount of $229,306.79.  The Motion was seconded by Mr. Enterline and passed unanimously.
  • Ratification of the Petty Cash check for $73.00:
    • A Motion was moved by Mr. Roth to ratify $73.00 for Petty Cash.  The Motion was seconded by Mr. Simon and passed unanimously.
  • Ratification of the PD Fund in the amount of $51.16 for K-9 Guardian & Kreiser’s Garage:
    • A Motion was moved by Mr. Fenicle to ratify the PD Fund in the amount of $51.16 for K-9 Guardian & Kreiser’s Garage.  The Motion was seconded by Mr. Roth and passed unanimously.

 

Committee Reports:

  • The Parks/Pool Committee met before the Council Meeting.  The committee held discussions on not sending out the survey they were going to forward to residents concerning the future of the pool until spring and look into possibly making it available on the computer and in paper form.   We will include the application for 2014 membership in the newsletter instead to start the membership drive.  The fees for 2014 were reviewed by the committee and will be finalized in the near future.  The committee will be reviewing the capital and maintenance costs for winter repairs and upgrades.
  • The committee meetings will be held before the council meetings starting at 5:30 PM.  The budget discussions will be held during the regular workshop sessions with full council.

 

New Business:

  • Bridge Limit Discussion:  Mr. Stivers reported on the meeting that was sponsored by the Manheim Chamber of Commerce at the New Farm Show Building with local officials, residents, business owners and PennDOT to discuss the issues involved with the PennDOT weight limit restrictions on the West & East High Street Bridges.  It was surprisingly noted at the meeting that once the bridges are programed for construction by PennDOT the weight restrictions will actually be lifted by PennDOT.  This would be when the funding is committed for the construction.  The weight restrictions are not because they are structurally deficient, but to preserve the bridge until funding is available in order to prolong the life of the bridge.  Our bridges would be included in the next phase which would be in two years.  Mr. Stivers explained the options available to start these projects by possibly having the borough start the preliminary design plan or checking about having the Transportation Authority involved in managing the project.  There can be private and public money involved in getting this project started sooner depending on the option the borough chooses to pursue.  Other avenues of funding were discussed to see if possibly dealing with stormwater issues can be incorporated in these projects as they have a direct effect on each other.  The issues being dealt with on these projects are actually safety and health related.
  • The closing of the South Main Street and Fruitville Pike Bridges by PennDOT during the last rain/flood event and how PennDOT decides when a bridge needs to be closed was discussed.  There is a meeting being held on November 12th to start discussing the flooding situation at the 5 Points intersection at South Main Street and Fruitville Pike.  The history of events that may have contributed to flooding in the borough in the past was discussed.  Spillway control was suggested.  The past reports from the Army Corp of Engineer will be reviewed.  It was suggested that maybe liquid fuels money could be used for some of these projects.
  • Discussion was held concerning all the companies in our area that are directly affected by the weight limits.

 

Council Reports:

  • It was noted that a yield sign on Market Square has been knocked over.
  • It was noted that it was decided earlier in the year to have the committee meetings opened to the public.  Mr. Roth requested that the committee meetings be advertised so that all council members could attend since it would meet all the requirements necessary for them to legally be in attendance.
    • A Motion was moved by Mr. Roth that all committee meetings be advertised per the Sunshine rules to allow the public to attend any meetings that does not fall under the executive session rules and also allow any and all council members to attend all committee meetings.  It was amended to start in January 2014.  The Motion was seconded by Ms. Bowers and passed with a vote of 5 to 1.  Mr. Enterline was the nay vote.
  • A motion was moved by Mr. Fenicle to cancel the last council meeting of December 2014.  The Motion was seconded by Mr. Roth and passes with a vote of 5 to 1.  Mr. Enterline was the nay vote.
  • Ms. Jean Gates questioned the amount of money that will be budgeted for the Shade Tree Commission for 2014.  Mr. Stivers will check and see what is currently in the budget for 2014.
  • Chief Stauffer explained the DOT stops that were being performed during the day. It was questioned as to the locations where the trucks are asked to pull over as there is not area available in the borough for this type of enforcement.  The handling and locations for this enforcement was discussed.
  • It was noted that the speed through the borough is still an issue.
  • The current status of payment for the rain garden repairs at Logan Park was questioned.
  • Chief Stauffer explained the holiday fund raiser being held by the Manheim Police Department through the month of November to benefit the youth of the borough for Christmas.

 

Adjournment:

  • A Motion was moved by Ms. Bowers to adjourn at 8:50 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

Respectfully Submitted,
 

 

Linda Gerhart

Borough Council Minutes 10-22-2013

MANHEIM BOROUGH COUNCIL WORKSHOP

October 22, 2013

 

Roll Call: President Bonnie Martin, Vice President Chris Simon Pro-Tempore Philip Enterline, Rebekah Bowers, Brad Roth, Dave Fenicle and Mayor Randall Kreiser

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Visitor Comments:

  • There were no visitor comments.

 

Action Items:

  • Ratification of the request for closing the alley at Burgard Elementary School for a PTO Event on Friday, October 4th was presented for approval.
  • A Motion was moved by Mr. Fenicle to approve the ratification of the request for closing the alley at Burgard Elementary School for a PTO Event on Friday, October 4th.  The Motion was seconded by Mr. Roth and passed unanimously.
  • A request from the Manheim Central School District for a Fireworks permit for Friday, October 25th after the football game was presented for approval.
  • A Motion was moved by Mr. Roth to approve the request from the Manheim Central School District for a Fireworks permit for Friday, October 25th after the football game.  The Motion was seconded by Mr. Enterline and passed unanimously.
  • Approval of the September 24, 2013 Minutes:
    • A Motion was moved by Mr. Fenicle to approve the Minutes of the September 24, 2013 Borough Council Meeting.  The Motion was seconded by Mr. Roth and passed unanimously.
  • Ratification of the Voucher List for October 8, 2013
    • A Motion was moved by Mr. Roth to ratify the voucher list in the amount of $229,306.79 from October 8, 2013.  The Motion was seconded by Mr. Enterline and passed unanimously.  Mr. Fenicle abstained.

 

Mayor Kreiser commended the Borough and all the volunteers who helped with the Community Farm Show and Parade for a job well done.  He also praised everyone for the way the flooding situation on Friday October 11th was handled.

 

New Business:

  • A conservative draft budget for 2014 was presented for review and comments by Borough Council.  Mr. Stivers opened the presentation explaining his philosophy of setting goals and planning for the future with the hope of putting funds away during the coming years for capital projects.  The projected revenue was reviewed with an explanation of the drop in pool revenue.  The draft budget is currently balanced with no tax increase and only a $2.00 a year increase for Municipal Fees.  The Municipal Fees will be increased to absorb the 2% increase in the contract the borough currently has with Eagle Disposal.  It was noted that the 2014 expenses are higher which is only natural with the increases in health insurance, the police contract and costs for day to day operations of the borough in general.  The Parks/Pool Committee will be researching the cost of operating the pool for 2014.  A survey to the residents will be included in the newsletter to get their input in the future of the pool complex.  Questions were answered by Chief Stauffer concerning the expenses related to the contract currently being negotiated with Rapho Township.  The possibility of making the part-time position with the street department full time is currently part of the 2014 budget.  The Contributions and costs related to the Ambulance Association, Fire Company, Library and other organizations were discussed.   Mr. Stivers reviewed the major projects for 2014.

 

There will be more discussion on the budget at future meetings with a goal of adoption at the December 10th Council Meeting.

 

Adjournment:

  • A Motion was moved by Ms. Bowers to adjourn at 9:10 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

Respectfully Submitted,
 

 

Linda Gerhart

Borough Council Minutes 09-24-2013

MANHEIM BOROUGH COUNCIL

September 24, 2013

 

Roll Call: President Bonnie Martin, Pro-Tempore Philip Enterline, Rebekah Bowers, Brad Roth, Dave Fenicle and Mayor Randall Kreiser

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Visitor Comments:

  • There were no visitor comments.

 

Police Chief Reports: (See attached News Release and Report)

  • Chief Stauffer distributed his report and reviewed it with Council.
  • He updated council on the clearing by District Attorney Craig Stedman of the officers involved in the officer involved shooting in Rapho Township.  They were also updated on the status of the Rapho Township Police Service Contract and the Medal of Distinction Awards presented to Officers Yarnell and Hughes.  The businesses in Rapho Township are making contributions to the Police Department.  Excessive speeding was reported on South Grant Street.  Chief Stauffer will start next month to put the reports for both Municipalities together to present to council.
  • Discussion was held concerning the effects of the weight restrictions on the East High Street and West High Street bridges in relation to the truck traffic in the borough and outlying areas.  The effect the weight limits will have on our businesses as well as the everyday wear on our streets was also discussed.  Alternate truck routes will need to be researched.  The Manheim Chamber of Commerce is currently working on scheduling a meeting with all the businesses and state representatives to voice concerns as to the major impact that this long term bridge weight limit is going to impose on the borough.

 

Borough Manager Report:                                               

  • Mr. Stivers distributed his report and reviewed it with Council.
  • Mr. Stivers updated Council on the status of the Fulton/Stiegel Street Project.
  • Council was also updated on the Mill Street Project.  A Proposed Scope and Fees Proposal was submitted by Rettew Associates for the Mill and Hazel Streets Flood Study.
  • A Motion was moved by Mr. Enterline to approve the Proposed Scope and Fees Proposal submitted by Rettew Associates for the Mill and Hazel Streets Flood Study.  The Motion was seconded by Mr. Roth and passed unanimously.
  • It was noted that 2011 recycling performance grant reimbursement was $7,266. This was a significant increase from $4,877 we received for 2010.
  • The DocSTAR server was installed this week and training for the staff is scheduled for September 23rd.
  • Council was given an update of stormwater facilities that need to be replaced at Snyder Street and improvements that need to be made at the intersection of South Penn and West Stiegel.

 

 

 

Action Items:

  • Ordinance 635 – Property Maintenance Ordinance was presented for approval.
  • A Motion was moved by Mr. Fenicle to approve Ordinance 635 – Property Maintenance Ordinance.  The Motion was seconded by Mr. Roth and passed unanimously.
  • Resolution 6-2013 – MMO for the Pension Plan was presented for approval.
  • A Motion was moved by Mr. Enterline to approve Resolution 6-2013 – MMO for the Pension Plan.  The Motion was seconded Ms. Bowers and passed unanimously.
  • Resolution 7-2013 Resolution – Traffic Signal Approval to PennDOT to improve traffic flow by signal coordination was presented for approval.
  • A Motion was moved by Mr. Roth to approve Resolution 7-2013 – Traffic Signal Approval to PennDOT to improve traffic flow by signal coordination.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • The Brown Schultz Sheridan & Fritz – Understanding of Services letter tabled from the previous meeting was presented for approval.  Discussion was held concerning the process to be followed for requesting RFP’s for our current consultants; Engineer, Auditor and Solicitor.
  • A Motion was moved by Mr. Fenicle to start the RFP process with the Engineer now, the Auditor in spring 2014 and the Solicitor in fall 2014.  The Motion was seconded by Mr. Roth and passed unanimously.
  • A Motion was moved by Mr. Roth to approve the signing of the Brown Schultz Sheridan & Fritz – Understanding of Services letter.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • A Request for the appointment of Ms. Gina Burkhart to the Manheim Community Library Board to fill the vacancy left with the resignation of Ms. Anne Phillips was presented for approval.  It was suggested that all requested appointments to boards and commissions in the future have a resume or profile included with the request and if possible the appointee be present at the council meeting to introduce themselves.
  • A Motion was moved by Mr. Roth to appoint Ms. Gina Burkhart to the Manheim Community Library Board to fill the vacancy left with the resignation of Ms. Anne Phillips.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • Approval of the September 10, 2013 Minutes:
    • A Motion was moved by Mr. Enterline to approve the Minutes of the September 10, 2013 Borough Council Meeting.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • Approval of the Voucher Lists for September 24, 2013:  Mr. Stivers explained the new key system for the Borough Office.  The pension and insurance paid for employees and volunteers was questioned, as well as the uniforms for the Street Department.
    • A Motion was moved by Mr. Roth to approve the voucher list in the amount of $91,437.73.  The Motion was seconded by Mr. Enterline and passed unanimously.
    • A Motion was moved by Mr. Roth to ratify $82.00 for Renewal of Food License to Commonwealth of PA.  The Motion was seconded by Mr. Enterline and passed unanimously.
    • A Motion was moved by Mr. Enterline to ratify $141.84 for the PD Fund for the White Oaks Vet Bill.  The Motion was seconded by Mr. Roth and passed unanimously.

 

 

 

Committee Reports:

  • The Finance Committee met before the council meeting tonight and will continue to meet before every meeting for the purpose of preparing the budget for 2014.
  • The Public Works Committee met before the Council Meeting tonight.  Ms. Jean Gates was present to discuss the Shade Tree Commission.  Discussion was held by the committee to see how they want to handle tree trimming and planting for the borough, what work could still be accomplished this year and location of where they would want to start the trimming.  Discussion was also held about the work to be done on Market Square and the possibility of starting with that street instead of Main Street.  The placement of 3 new trees on Market Square, electric lines that need to be replaced for the new lamp posts and the crumbling curbing was discussed.  The Finance Committee will need to decide how much money they want to budget for the Shade Tree Commission for next year.  Council will need to discuss what improvements they actually want to make on Market Square.  Control of the lanes of traffic on Market Square was discussed by council.  Going down the parking lane to replace the electrical lines for the lamp posts was suggested by Garden Spot Electric when they reviewed the lamp post project.  Keeping the trees on the square healthy until a Market Square Concept Design Plan for the future is actually complete would be the current recommendation from the Public Works Committee.  It was suggested by a resident to possibly check the infrastructure on the square before working on cosmetic upgrades.  Now that they meet on a monthly basis the committee will work on proposed project list for the next 5 to 10 years.  Ms. Deloris Miller questioned what is being planned for the corner of Laurel Street and Adele Avenue to help eliminate the flooding problem.  Council was updated on the current status of the Farm Show Building compliance.  The process for handling vacant properties in the borough was explained by Mr. Stivers.

 

New Business:

  • President Martin updated council on the plans for burying the time capsule from the 250th Celebration.  They are looking to wait until Memorial Day Weekend or June 2014 for the celebration with possible fireworks and movie.  Discussion was held about possible location for burying the capsule and where the celebration could occur.

 

Executive Session:

  • A Motion was moved by Mr. Enterline to adjourn to Executive Session for the discussion of the pending contract for professional services for the pool complex at 8:50 PM.  The Motion was seconded by Mr. Roth and passed unanimously.

 

  • A Motion was moved by Mr. Enterline to adjourn from Executive Session at 9:40 PM.  The Motion was seconded by Mr. Roth and passed unanimously.

 

  • A Motion was moved by Mr. Fenicle to direct the staff to prepare a survey to be distributed to the residents of the borough regarding the pool complex and whether or not to keep it open next year.  The Motion was seconded by Mr. Roth and passed unanimously.

 

 

 

 

 

Adjournment:

  • A Motion was moved by Ms. Bowers to adjourn at 9:43 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

Respectfully Submitted,
 

 

Linda Gerhart

Borough Council Minutes 09-10-2013

MANHEIM BOROUGH COUNCIL

September 10, 2013

 

Roll Call: President Bonnie Martin, Pro-Tempore Philip Enterline, Rebekah Bowers, Brad Roth and Dave Fenicle

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Visitor Comments:

  • Ms. Tracy Zimmerman Parade Coordinator for the Manheim Community Farm Show Parade gave an update on the current status of the Community Farm Show and the Parade.  She recognized the many community organizations and volunteers who work together all year to make the Community Farm Show such a success.

 

Police Chief Reports: (See attached News Release and Report)

  • Chief Stauffer distributed his report and reviewed it with Council.
  • He updated council on the department’s statistics.
  • Discussion was held on the new weight restrictions placed by PennDOT on the bridge on East High Street.  Chief Stauffer gave an overview of what is involved with these new restrictions.  He explained what will and can be implemented to impose fines for violators and what would be considered a local delivery.  He researched the state vehicle code and found that school buses, emergency vehicles and vehicles making local deliveries are exempt from weight restrictions.  The bridge at West High Street has not been posted yet, but is scheduled to be posted as well.  The alternate routes for trucks will be discussed.  PennDOT can be contacted for alternate route information for truck deliveries since they have posted the weight restrictions.  It was suggested to possibly submit our draft of alternate routes to PennDOT for approval.

 

Borough Manager Report:                                               

  • Mr. Stivers distributed his report and reviewed it with Council.
  • Council was updated on the possibility of a regional plan within the Chesapeake Bay basin community that is being considered for the MS4 Chesapeake Bay Pollution Reduction Plan to go along with the MS4 Permit.  Work is also being started on the Stormwater Ordinance and a draft should be available from our Engineer next week.  The deadline for this ordinance has been extended to re-evaluate the necessity of a full Stormwater Plan for small projects.
  • The Farm Show Building is almost completed and on September 21, 2013 the Manheim Auto Auction will be landscaping the building and holding a ribbon cutting to dedicate their landscaping project.
  • The borough building locks have been rekeyed so we now have a proper key system in place.
  • A preconstruction meeting for the Fulton Street/Stiegel Street project was held last week and the start of the project is scheduled for the week of September 23rd beginning with completion of the ADA ramps and curb work first.  They are planning to have the project completed by Mid-October.  Mr. Stivers gave a brief projected schedule for each phase of the construction.
  • The burying of the time capsule will probably be scheduled for 2014.

 

 

Action Items:

  • Ordinance 634 – Pawn Shop and Second Hand Goods Ordinance was presented for approval.  Chief Stauffer explained the reasoning for the adoption of the ordinance.
  • A Motion was moved by Mr. Enterline to approve Ordinance 634 – Pawn Shop and Second Hand Goods Ordinance.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • A Change Order for the Fulton Street/Stiegel Street Project so it can be extended was presented for approval.
  • A Motion was moved by Mr. Fenicle approve a Change Order for the Fulton Street/Stiegel Street Project.  The Motion was seconded Mr. Enterline and passed unanimously.
  • A request for the closing of South Fulton Street on Saturday, October 19th from 2:00 PM to 6:00 PM for a resident block party was presented for approval.
  • A Motion was moved by Mr. Fenicle to grant the closing of Fulton Street on Saturday, October 19th from 2:00 PM to 6:00 PM for a resident block party.  The Motion was seconded by Mr. Roth and passed unanimously.
  • The Brown Schultz Sheridan & Fritz – Understanding of Services letter was presented for approval.  After discussion it was decided to table this action until the next council meeting.
  • Approval of the August 27, 2013 Minutes:
    • A Motion was moved by Mr. Enterline to approve the Minutes of the August 27, 2013 Borough Council Meeting.  The Motion was seconded by Ms. Bowers and passed unanimously.  Mr. Fenicle abstained since he was absent from the meeting.
  • Approval of the Voucher List for September 10, 2013:
    • A Motion was moved by Mr. Roth to approve the voucher list in the amount of $44,556.74.  The Motion was seconded by Mr. Enterline and passed unanimously.  Mr. Fenicle abstained due to payment of Manheim Borough Authority invoices.

 

Committee Reports:

  • The Finance/Pension Committee will be meeting before the next council meeting.
  • The Parks/Pool Committee met before the Council Meeting with Christina Donnelly of Hammerguard Aquatics to discuss the current pool season.  Revenues were down.  The committee is currently looking into what will be needed next year for equipment, repairs and maintenance during the winter months.  There has been a very positive feedback on being opened on the weekends and some weekdays until the end of September.  There has been a good attendance on both the weekend days as well as the lap pool swim days being held during the week.  Aarons Acres has contacted the borough to see about holding summer camps for special needs children and adults at the pool plus the use of our pavilions as well.  The possibility of getting year round use out of the lap pool was suggested.
  • The Personnel/Police Committee is scheduled to meet with Rapho Township to start work sessions on the police service contract.  It was suggested that Police/Personnel Committee and the Borough Manager and Rapho Manager work with the Police Chief on the Rapho Township police service contract and the police budget.  Discussion was held whether there is a need of additional staff for the office and public works department.
  • The Public Works Committee will meet before the next council meeting.

 

New Business:

  • It was requested that the Street Department start giving council a report every month.
  • The Police Chief will start giving council the report that he gives to Rapho Township.
  • The difference between a Police Commission and Police Department was questioned and explained.
  • Discussion was held concerning Requests for Proposal for the consulting services for the borough solicitor, auditor and engineer.  Mr. Stivers will start the research process to see what consultant RFP we want to start with.  Council requested to start with the auditor.

 

Old Business:

  • Mr. Stivers explained the sealed bid process that will be used for the sale of the 45 Market Square property.

 

Adjournment:

  • A Motion was moved by Mr. Roth to adjourn at 8:15 PM.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

 

 

Respectfully Submitted,
 

 

Linda Gerhart

Borough Council Minutes 08-27-2013

MANHEIM BOROUGH COUNCIL

August 27, 2013

 

 

Roll Call: President Bonnie Martin, Vice President Chris Simon, Pro-Tempore Philip Enterline, Rebekah Bowers, Brad Roth and Mayor Randall Kreiser

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Visitor Comments:

  • Mr. Curt Diffenderfer from Manheim Community Farm Show Committee was present to update council on the current status of the new building.  The project is on schedule and will be completed in approximately 4 weeks.  Borough Council and the Public are invited to attend the Ribbon Cutting at the new building on Monday, October 7th at approximately 6:15 PM.  Mr. Diffenderfer requested that the Farm Show Committee be notified in the future if there are large events scheduled at the pool so they can mark No Parking areas at the Farm Show Complex.
  • Ms. Susan Wert presented a letter to council concerning matters at the pool.   She was advised by Mr. Stivers her issues need to be addressed by Hammerguard Aquatics.  She was advised to contact Hammerguard to resolve the issues.  A meeting of the Parks/Pool Committee on September 10th is planned to concentrate on matters at the pool since the season is coming to a close at the end of September.
  • Mr. Andy Baker was present to voice his concerns about the location of the new Ambulance Building on West Colebrook Street and to make suggestions for other locations for the building.  It was suggested that he contact the Ambulance Association with his concerns.
  • Mr. Dan Reif of the Manheim Fire Department distributed the July 2013 Fire Department Report.  He noted that there has been an increase in call volume the last couple of months.  The Department has ordered a new tank truck.

 

Mayor and Police Chief Reports: (See attached News Release and Report)

  • Chief Stauffer distributed his report and reviewed it with Council.
  • He updated council on the special event scheduling for school activities and the Manheim Community Farm Show, as well as parking issues, rental properties and the coverage of patrol shifts until the officers on administrative leave return to regular patrols.

 

Borough Manager Report:                                               

  • Mr. Stivers distributed his report and reviewed it with Council.
  • Mr. Stivers updated council on the East and West High Street bridges as they are on the PennDOT list of structurally deficient bridges.  They will both be posted with weight restrictions in the very near future.  The impact of the weight limits for vehicles in the borough was discussed.  Mr. Reif noted that though most of their apparatus will not be impacted, the ladder truck will not be able to cross the bridge at East High Street.
  • Mr. Stivers has been working with Penn Township on a grant application.  They are applying to the Smart Growth Transportation and Transportation Alternatives programs for sidewalks.  Our portion would be on the north side from Memorial Drive east to the borough line.  This sidewalk would connect with Penn Township’s portion of sidewalk extending to the shopping center.

 

Action Items:

  • A request from iStage for the use of the Community Room for all day auditions on February 15th and practice on Saturdays from March until their production which is scheduled at the end of May was presented for approval.
  • A Motion was moved by Mr. Enterline to approve request from iStage for the use of the Community Room for auditions on February 15th and practice on Saturdays from March until their production scheduled at the end of May.  The Motion was seconded by Mr. Roth and passed unanimously.
  • The Approval of the electric work for Brings Rocks Park by Garden Spot Electric in the amount of $6,600 was presented for approval.  This item was tabled at the last meeting so the school could be notified about sharing the cost of this work.
  • A Motion was moved by Mr. Roth to approve the Electric Work for Brings Rocks Park as quoted by Garden Spot Electric in the amount of $6,600.  The Motion was seconded by Mr. Enterline and passed unanimously.
  • Approval of the August 13, 2013 Minutes:
    • A Motion was moved by Mr. Roth to approve the Minutes of the August 13, 2013 Borough Council Meeting.  The Motion was seconded by Mr. Enterline and passed unanimously.
  • Approval of the Voucher List for August 27, 2013.  It was noted that after all the bills are received for the Rain Garden Project at Logan Park, they will forwarded to the appropriate party for reimbursement for the repair work:
    • A Motion was moved by Mr. Simon to approve the voucher list in the amount of $48,760.54.  The Motion was seconded by Mr. Roth and passed unanimously.

 

Committee Reports:

  • The Finance/Pension Committee has begun their budget strategy for 2014.  Mr. Simon will be the Chairperson for this committee.
  • Pools/Park Committee will be meeting Tuesday, September 10th.
  • Opening committee meetings to the public was discussed.   Since public committee meetings are at the discretion of the committee chairman, it was decided by the Finance/Pension Committee that they would open their meetings to the public once they have a working draft of the 2014 budget.

 

Adjournment:

  • A Motion was moved by Mr. Simon to adjourn to Executive Session at 7:55 PM for a police matter and a personnel issue.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • A Motion was moved by Mr. Roth to adjourn from Executive Session at 8:22 PM.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • A Motion was moved by Mr. Roth to purchase rifles for the Police Department subject to funds being available and that the information concerning fund availability be reported back to Council.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

 

 

Adjournment:

  • A Motion was moved by Mr. Roth to adjourn at 8:25 PM.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

 

 

Respectfully Submitted,
 

 

Linda Gerhart

Borough Council Minutes 08-13-2013

MANHEIM BOROUGH COUNCIL

August 13, 2013

 

 

Roll Call: President Bonnie Martin, Pro-Tempore Philip Enterline, David Fenicle, Rebekah Bowers, Brad Roth and Mayor Randall Kreiser

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Visitor Comments:

  • Mr. Scot Funk questioned the possibility of additional signage at the Memorial Drive and East High Street intersection.  There seems to be a noticeable increase of vehicles accessing Memorial Drive in the wrong direction.

 

Mayor and Police Chief Reports: (See attached News Release and Report)

  • Chief Stauffer distributed his report and reviewed it with Council.
  • He updated council on the monthly statistics, the final phase of training for the new officer, the officer involved shooting and continuous use of the web based media outlets for residents.
  • It was noted that there is an increase in the amount of dirt bikes on the borough streets.  The police are aware of the increase in dirt bike traffic and are monitoring it.

 

Borough Manager Report:                                               

  • Mr. Stivers distributed his report and reviewed it with Council.
  • Mr. Stivers updated council on the meeting recently held at Senator Brubaker’s office to discuss the issue of truck traffic in the borough.  Discussions were held on the topic and will continue with all parties involved in hopes of reaching a viable compromise for everyone.
  • An update was given on the pool operation for this year and revenue figures were presented for discussion.  It has been suggested that the pool could possibly stay open on weekends and possibly some weekdays through September in hopes of recouping some of the revenue shortfall that has occurred.  The fall and winter repairs at the pool will need to be scheduled for 2014 season to make sure they are taken care of in a timely fashion.
  • Ms. Lorraine Coldren has contacted the Borough to see if we are interested in sharing the cost to repave Pear Alley.  After discussion it was decided to partner in this project.
  • The street cleaning for the last quadrant was finally completed.
  • Mr. Stivers updated council on the Fulton Street project changes and the anticipated project schedule.
  • Mr. Stivers requested that the Mill Street project for this year be postponed, not cancelled until 2014 so all the necessary repairs can be addressed properly instead of only taking care of a portion of the problem this year that may not adequately fix the flooding issues.  In 2014 it will be the CDBG Project.  The residents will be notified as to the plan for their street in the near future so they know that it is still in the planning stages for a better more permanent fix.  It was decided the inlet boxes will be replaced by larger inlet boxes this year and the major project will be planned for next year.  Discussion was held concerning the possibility of dredging the creek to avoid flooding.
  • The Code Enforcement Officers Report was distributed.  Questions were raised as to the length of time between steps of enforcement for violations notices.

 

Action Items:

  • Resolution 5-2013 for a parcel purchase for the new Police Department Building was presented for approval.
  • A Motion was moved by Mr. Fenicle to approve Resolution 5-2013 for the parcel purchase for the new Police Department Building.  The Motion was seconded by Mr. Roth and passed unanimously.
  • Approval of the July 30, 2013 Minutes:
    • A Motion was moved by Mr. Roth to approve the Minutes of the July 30, 2013 Borough Council Meeting.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • Approval of the Voucher List for August 13, 2013:
    • A Motion was moved by Mr. Enterline to approve the voucher list in the amount of $130,925.09.  The Motion was seconded by Mr. Roth and passed unanimously.  Mr. Fenicle recused himself.
    • A Motion was moved by Mr. Enterline to ratify the Hammerguard Aquatics invoice in the amount of $11,623.00.  The Motion was seconded by Mr. Roth and passed unanimously.
    • A Motion was moved by Mr. Enterline to ratify the PD Fund in the amount $63,597.91.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

Committee Reports:

  • The Finance Committee met with representatives from Susquehanna Bank concerning the current status and investment breakdown of the Police Pension.
  • The future scheduling of borough council committee meetings was discussed.  The Finance/Pension Committee will meet from 6:00 PM to 7:00 PM before each council meeting starting Tuesday, August 27th.  Starting in September the Parks/Pools Committee will meet on the second Tuesday of each month from 5:00 PM to 6:00 PM and the Public Works Committee will meet the last Tuesday of each month from 5:00 PM to 6:00 PM.  The suggestion of scheduling another town meeting was discussed.  A meeting will be planned inviting all the Borough Commissions and Committees, plus the general public with a set agenda of the top key issues to be discussed.  It was suggested that all council members bring a list of what they feel are the top 3 to 4 top issues in the borough that need to be addressed.  It was decided to have the town meeting on Tuesday, October 29 in place of the regular council meeting scheduled for that night.
  • The suggestion of making Main Street and Charlotte Street one way was presented for discussion and future consideration.
  • There is a meeting/tour with the owners of Spooky Nook Sports Complex scheduled for Friday, September 6th at 7:30 AM.  Council is invited to attend and should contact the borough office to RSVP.

 

 

New Business:

  • Mr. Stivers presented a quote from Garden Spot Electrical for relocation of an electrical line from the Small Pavilion at Memorial Park for service to Brings Rock Park.  Council asked if the school would help cover this cost.  Mr. Stivers will present more information concerning this quote at the next council meeting.

 

Adjournment:

  • A Motion was moved by Mr. Enterline to adjourn to Executive Session at 8:20 PM for real estate matters.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • A Motion was moved by Mr. Roth to adjourn from Executive Session at 8:42 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

Adjournment:

  • A Motion was moved by Mr. Roth to adjourn at 8:45 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

 

 

Respectfully Submitted,
 

 

Linda Gerhart

Borough Council Minutes 07-30-2013

MANHEIM BOROUGH COUNCIL

July 30, 2013

 

Roll Call: President Bonnie Martin, Vice President Chris Simon, Pro-Tempore Philip Enterline, David Fenicle, Rebekah Bowers, Brad Roth and Mayor Randall Kreiser

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Former Councilman John Eshelman and Former Mayor Eric Phillips were presented with engraved clocks in honor of their many years of service to Manheim Borough.

 

Visitor Comments:

  • Ms. Lisa Palmquist from the Pilot Club of Lancaster presented pins to Chief Stauffer, Officer Oswald and Officer Yarnell in recognition of their completion of the training for the Project Lifesaver Program.
  • Ms. Sharon Ritter questioned the high Water & Sewer Rates being charged by the Authority, the funding for the installation of the lamp posts on Market Square and municipal taxation decisions.
  • The possibility of balance sheets being available was suggested.
  • Ms. Jean Gates requested that the Welcome Sign at the borough limits on East High Street be maintained with regular weeding and mowing.
  • A residence questioned how the placement of sheds and fencing is handled by Manheim Borough and the cost of Zoning Hearing Board fees.  It was suggested that he stop at the Borough Office and discuss these issues with the Codes Enforcement Officer.

 

Mayor and Police Chief Reports: (See attached News Release and Report)

  • Mayor Kreiser reiterated that he is proud to be able to fill the rest of the mayoral term for 2013.
  • Chief Stauffer distributed his report and reviewed it with Council.  He updated council on the VFW Grant for equipment and the K9 Program, a disruptive property eviction, continued speed details and the continued positive feedback for the police services in Rapho Township.

 

Borough Manager Report:                                               

  • Mr. Stivers distributed his report and reviewed it with Council.
  • Ms. Delight Reidenbach was present to request a waiver of the local property tax for her residence at 21 New Charlotte Street which was a total lost due to Tropical Storm Lee in 2011.
  • A Motion was moved by Mr. Simon to waive her local tax for 2013 for the borough in the amount of $112.58.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • Mr. Stivers gave an update of the latest flooding situation in the borough on Tuesday, July 23rd.  He requested approval to advertise the Mill Street Project planned for early fall.
  • A Motion was moved by Mr. Fenicle to authorize advertisement of the Mill Street Project.  The Motion was seconded by Mr. Roth and passed unanimously.
  • Mr. Stivers gave an update on the current status of the New Police Building Project concerning the selling of the 45 Market Square Building and our proposed purchase bid for the American Legion Property.
  • Mr. Stivers presented a quote from advancetrade to replace the florescent lights in the borough building in the amount of $2,893.73.
  • A Motion was moved by Mr. Simon to approve the quote from advancetrade in the amount of $2,893.73 to replace the florescent lights in the borough building.  The Motion was seconded by Mr. Enterline and passed unanimously.
  • Mr. Stivers discussed the website upgrades that need to be completed by the end of the year and is recommending the PSAB website design package for $389 a year.
  • A Motion was moved Mr. Enterline to approve the PSAB website design package for $389 for our website changes.  The Motion was seconded by Mr. Simon and passed unanimously.

 

Action Items:

  • Resolution 2-2013 for Disposition of Records was presented for approval.  After discussion it was presented for approval with the condition that the Manheim Borough Authority also approves this resolution at their meeting next Thursday as the payment stubs for the Authority are listed on our resolution with the Municipal Fee payment stubs.
  • A Motion was moved by Mr. Fenicle to approve Resolution 2-2013 with the condition that the Manheim Borough Authority also approves this resolution at their meeting next Thursday as the payment stubs for the Authority are listed on our resolution with the Municipal Fee payment stubs.  The Motion was seconded by Mr. Roth and passed unanimously.
  • Resolution 3-2013 appointing Mark Stivers as Agent for Hazard Mitigation was presented for approval.
  • A Motion was moved by Mr. Fenicle to appoint Mark Stivers as Agent for Hazard Mitigation.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • Resolution 4-2013 revising our current Police Pension MMO 7-2012 was presented for approval.
  • A Motion was moved by Mr. Simon to approve Resolution 4-2013 revising the current Police Pension MMO Resolution 7-2012.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • Fire Police activation requests for Penn Township (Penryn Fire Police) and Manheim Township Police (East Petersburg Borough) were presented for approval.
  • A Motion was moved by Mr. Enterline to approve the Fire Police activation request for Penn Township (Penryn Fire Police) and Manheim Township Police (East Petersburg Borough).  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • Approval of the July 9, 2013 Minutes:
    • A Motion was moved by Mr. Enterline to approve the Minutes of the July 9, 2013 Borough Council Meeting.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • Approval of the Voucher List for July 30, 2013:
    • A Motion was moved by Mr. Enterline to approve the voucher list in the amount of $73,915.86.  The Motion was seconded by Ms. Bowers and passed unanimously.  Ms. Martin recused herself.

 

Committee Reports:

  • There were no committee reports.  Mr. Roth will be serving on the committees that Mr. Eshelman had served on which were Finance/Pension and Public Works.
  • Discussion was held concerning a Founders Day Celebration.  The possibility of fireworks is being considered and a committee will be formed to organize this event.
  • Discussion was held concerning a request to use the Island Field for Fall Girls Softball and the possibility of not using it for parking for Fall Events at the school and park.  Mr. Stivers will contact Don Wenger for more information on this request.

 

New Business:

  • Mr. Stivers gave an update on the current status of the Rain Garden at Logan Field.  It is draining fairly well since the borough has made improvements to it.

 

Workshop:

  • Ms. Jean Gates gave a brief overview on her suggestions as to the handling of trimming the trees in the borough by the Shade Tree Commission.   Discussion was held concerning the establishment of guidelines to designate who is responsible for the cost of the trimming and maintaining of trees.  Discussion was held concerning the types of appropriate trees to plant and their direct effect on sidewalks and utility lines and infrastructure.  Mr. Stivers and Ms. Gates will work together to notify the owners and start trimming the trees on Main Street with the money budgeted for this year.  It was suggested to start with the trees that directly affect the safety of the borough residents.
  • Mr. Stivers explained a quote he received from Garden Spot Electric for $6,600 to relocate an electric service line to the utility box at the Small Pavilion for the lights at the Amphitheatre on the White Oak Road side of the Covered Bridge.  The line is currently crossing the property owned by the railroad and they are invoicing us for a utility easement plus an additional yearly easement fee of $800. It was suggested to contact school about possibly helping with the cost.

 

Adjournment:

  • A Motion was moved by Mr. Simon to adjourn to Executive Session at 8:40 PM for real estate matters.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

  • A Motion was moved by Mr. Enterline to adjourn from Executive Session at 9:25 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

  • A Motion was moved by Mr. Enterline to begin the process necessary to sell the borough property located at 45 Market Square.  The Motion was seconded by Mr. Roth and passed unanimously.
  • A Motion was moved by Mr. Roth to authorize the Borough Manager to negotiate the purchase of the American Legion property.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

Adjournment:

  • A Motion was moved by Mr. Roth to adjourn at 9:30 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

 

Respectfully Submitted,
 

 

Linda Gerhart

Borough Council Minutes 07-09-2013

MANHEIM BOROUGH COUNCIL

July 9, 2013

 

Roll Call: Interim President Chris Simon, Pro-Tempore Philip Enterline, David Fenicle, Rebekah Bowers, Brad Roth and Interim Mayor Bonnie Martin

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Magisterial District Judge Scott Albert was present to administer the Oath of Office to newly appointed

Interim Council Member Brad Roth.

 

Four letters of interest from Scot Funk, Randall Kreiser, Brian Kresge and Ron Shank for appointment to the Office of Interim Mayor to fill the unexpired term of Eric Phillips were presented for consideration.  Mr. Scot Funk withdrew his name from consideration since he is a candidate on the November ballot for election to that position.

  • A Motion was moved to nominate Mr. Randall Kreiser to fill the unexpired term of Mayor Eric Phillips.

Roll Call Vote:

Brad Roth – Yes

Dave Fenicle – Yes

Chris Simon – Yes

Philip Enterline – Yes

Rebekah Bowers – Yes

 

The vote passed unanimously.  Mr. Kreiser was not able to attend the council meeting so he will be notified of his appointment and will be sworn in at the Magisterial District Office before the next council meeting.

 

Visitor Comments:

  • Ms. Doreen Ober from the Manheim Downtown Development Group was present to update Council on the events and current status of the MDDG.  Since the group is in their fifth and final year for DCED’s PDC (Pennsylvania Downtown Center) grant money, she gave a brief budget overview of what support from the community would be necessary to keep them operating for the future.  She updated the group on the success of the 5K Race and the Mardi Gras event scheduled for August 17th.  A request for a temporary local road closure for a walking parade route for this event was presented for approval.  The road closure time would be approximately an hour.
  • A Motion was moved by Mr. Enterline to approve the request for a temporary road closing on August 17th for the Mardi Gras Walking Parade.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • A Motion was moved by Mr. Enterline to approve the May 31, 2014 date for the second annual 5 K Race.  The Motion was seconded by Ms. Bowers and passed unanimously.

The possibility of placing tables outside A & M on Market Square was presented for consideration.  Mr. Stivers will check if there are any zoning issues that may be related to this request.  A rededication and official naming of the Mini-Park in the fall was presented for consideration since the revitalization has been completed.  The scheduling of the lamp post project renovations on Market Square was discussed.  Dates for the project will be scheduled to not interfere with any events scheduled for the square.

  • Ms. Lori Shenk and Mr. Scott Kingsboro, as well as several volunteer members of the Manheim Ambulance Association Board were present to explain the benefits of the October merger of the Manheim Ambulance Association with Northwest EMS, Inc.
  • Mr. Rod Geib of 103 South Hazel Street was present to question the continuing deterioration of the sidewalk at the corner of South Hazel Street and Mill Street.  The Codes Enforcement Officer is currently checking into this situation.  He also questioned the current status of the handling of blighted properties in the borough.  He was assured that the Code Enforcement Officer was handling the situation.  Mr. Stivers explained the direction and process that the borough needs to follow in handling these blighted properties.

 

Mayor and Police Chief Reports: (See attached News Release and Report)

  • Chief Stauffer distributed his report and reviewed it with Council.
  • Chief Stauffer briefly reviewed the department statistics.  Chief Stauffer explained the necessity of the draft Pawn Shop Ordinance he is proposing.
  • A Motion was moved by Mr. Fenicle to approve the proposed Pawn Shops and Second Hand Shops Ordinance for advertisement.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • Council was updated on the probationary status of the newest police officer, John Hoffner.
  • Chief Stauffer suggested that the cost involved with the approval of handicap spaces be reviewed and possibly increased for 2014.
  • Chief Stauffer presented his findings on the handicap space request for 27 West Gramby Street and reviewed the process that is followed to approve these requests.  Comments were offered by the Police Chief and the residents of 29 West Gramby Street who explained that the space would be located directly in front of their property and reduce the resale value of the property.  The applicant from 27 West Gramby Street explained the reason he was seeking a handicap parking space.  The Police Chief offered other locations for the handicap space.
  • A Motion was moved by Mr. Fenicle to approve the placement of a handicap space mid-block on West Gramby Street.  The Motion was seconded by Mr. Simon and passed unanimously.

 

Borough Manager Report:                                               

  • Mr. Stivers distributed his report and reviewed it with Council.
  • A one year extension on the contract with Eagle Disposal of East Earl for services in the borough was presented approval.  This will be the last extension for the current contract.  We will need to rebid the contract in 2014 for trash hauling services starting in 2015.
  • A Motion was moved by Mr. Enterline to extend the contract for Eagle Disposal thru 2014.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • A request to purchase a 2003 Ford Taurus for the Codes Enforcement Officer in the amount of $7,795 with a $1,000 trade in for the Crown Victoria currently being used was presented for approval.
  • A Motion was moved by Mr. Fenicle to purchase a 2003 Ford Taurus for the Codes Enforcement Officer in the amount of $7,795.  The Motion was seconded by Mr. Roth and passed unanimously.
  • Mr. Stivers explained the necessity to update our current 1996 BOCA Property Maintenance Code to the 2009 Property Maintenance Code and asked for approval of the advertisement for adoption of the Ordinance.
  • A Motion was moved by Mr. Enterline to advertise for adoption an ordinance for use of the 2009 Property Maintenance Code.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • Mr. Stivers requested permission to replace the outdated PA System at the Community Pool with a new system valued at $4,026.  After discussion it was decided to research other quotes before making the final selection.
  • A Motion was moved by Mr. Fenicle to approve the purchase of a new PA System for the Community Pool not to exceed $4,026.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • Council was updated on the need for the borough to adopt a stormwater ordinance that is in compliance with the County’s stormwater plan.  Mr. Stivers will be working with Rettew Associates to have this ordinance ready for adoption by November 2013.  Mr. Stivers and Mr. Fenicle have been monitoring the water issues in the borough.

 

Action Items:

  • Approval of the June 25, 2013 Minutes:
    • A Motion was moved by Mr. Enterline to approve the Minutes of the June 25, 2013 Borough Council Meeting.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • Approval of the Voucher Lists for July 9, 2013:
    • A Motion was moved by Mr. Enterline to approve the voucher list in the amount of $76,180.21.  The Motion was seconded by Mr. Roth and passed unanimously.  Mr. Fenicle recused himself.
    • A Motion was moved by Mr. Enterline to ratify the Police K-9 Fund in the amount $1,500.00.  The Motion was seconded by Mr. Roth and passed unanimously.

 

Committee Reports:

  • The Parks/Pool Committee met to discuss the Manheim Auto Auction possibly doing their annual service project for 2013 in the borough cleaning up the Chiques Creek.  The possibility of a walking trail around the Farm Show Complex is being considered.  They had also met to review the Rain Garden problem at Logan Park.  The Public Work Department has been working on this problem and found when digging on the bottom after it was drained that the soil was like solid clay and does not drain as per the design.  Mr. Stivers updated council on the two pipes and all the other drainage work that has been installed to help it function properly during rain events.
  • The work on the Police Contract is continuing by the Personnel/Police Committee.
  • A meeting was held with the Authority to discuss the final phase of closing the books between the Authority and the Borough.  If the final determination of allocation of funds that was agreed to at the meeting is approved by the Authority at their meeting on July 11th it will be brought back to council for approval at their next meeting.  Mr. Dennis Ober questioned the water and sewer bills in the borough and was told that his concerns could be addressed at the Authority Meeting on July 11th.  Mr. Fenicle gave a brief overview of how an audit of accounts for water usage is calculated.

 

Old Business:

  • The enforcement of parking in areas designated for no parking by yellow lines was questioned.  Chief Stauffer answered the questions and explained citations will be issued. Calls should be made to the Police Department.

 

Adjournment:

  • A Motion was moved by Mr. Fenicle to adjourn to Executive Session at 9:07 PM for real estate matters.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • A Motion was moved by Mr. Enterline to adjourn from Executive Session at 9:25 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

  • A Motion was moved by Mr. Enterline to begin the process necessary to sell the borough property located at 45 Market Square.  The Motion was seconded by Mr. Roth and passed unanimously.
  • A Motion was moved by Mr. Roth to authorize the Borough Manager to negotiate the purchase of the American Legion property.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

Adjournment:

  • A Motion was moved by Mr. Roth to adjourn at 9:30 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

 

Respectfully Submitted,
 

 

Linda Gerhart

Borough Council Minutes 06-25-2013

MANHEIM BOROUGH COUNCIL

June 25, 2013

 

Roll Call: Vice President Chris Simon, Pro-Tempore Philip Enterline, David Fenicle and Rebekah Bowers

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Visitor Comments:

  • Mr. James Koontz and Mr. Brian Marchuck of Brown, Shultz, Sheridan & Fritz presented the annual audit report update for the borough.  They gave a highlighted presentation of the earlier full review that was presented to the Council Finance Committee.  The borough was given a clean opinion with no problems noted.  It was noted that the Manheim Borough Authority is part of the Manheim Borough audit, as the borough guarantees their debt.
  • Ms. Amy Wagner gave a presentation on her ongoing program for the control of Feral Cats in the borough.  She gave a power point presentation showing the efforts being used to control Cats and Feral Cats.  She gave statistics showing the existence of colonies in our borough and the current and continuing successful control of these areas with the TNR program.  There is always a need for volunteers to help with this program and the Borough was thanked for their continued support.

 

Mayor and Police Chief Reports: (See attached News Release and Report)

  • Chief Stauffer distributed his report and reviewed it with Council.
  • Chief Stauffer presented John Hoffner III for approval to start employment on Wednesday, July 3rd.  He was the top candidate interviewed through the Civil Service Process to fill the current vacancy in the Police Department.   Officer Hoffner will have the standard 6 month probationary period.
  • A Motion was moved by Mr. Enterline to approve John Hoffner III for employment to start on Wednesday, July 3rd with the Manheim Police Department.  The Motion was seconded by Ms. Bowers and passed unanimously.

Chief Stauffer reviewed the news releases and presented a draft sample of a Pawn Shops and Second-Hand Shops Ordinance for possible consideration to help curtail the sale of stolen property in the borough.

  • Chief Stauffer presented an application for a handicap parking space at 27 West Gramby Street for consideration.  After discussion the request was tabled until the next meeting so the neighbors at 29 West Gramby Street could be notified of the request, since the parking space would be located in front of their property.

 

Borough Manager Report:                                               

  • Mr. Stivers distributed his report and reviewed it with Council.
  • There was a break-in at the pool.  Even though they did not get any money, they did steal the cash register in the concession stand.
  • Market Square eastbound lane was milled by PennDOT on Friday June 21st.
  • The CDBG funds being used for the Fulton Street and Rain Garden Project have still not been released by the Federal Government, so the project is still on hold.
  • Manheim Downtown Development Group assessment held on Monday, June 24th went well.
  • Everyone was reminded that all solicitors in the borough need a permit from the Police Department and should be questioned to see their paperwork.

Action Items:

  • Approval of the June 11, 2013 Minutes:
    • A Motion was moved by Mr. Enterline to approve the Minutes of the June 11, 2013 Borough Council Meeting.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • Approval of the Voucher List for June 25, 2013:
    • A Motion was moved by Mr. Fenicle to approve the voucher list in the amount of $127,018.96.  The Motion was seconded by Ms. Enterline and passed unanimously.
  • Authorization for Activation of the Fire Police for the Community Farm Show Parade:
    • A Motion was moved by Mr. Fenicle to approve the requested Activation of the Fire Police for the Community Farm Show Parade.  The Motion was seconded by Mr. Enterline and passed unanimously.

 

Committee Reports:

  • The report from the Finance Committee was covered under the presentation from the Auditors at the beginning of the meeting.
  • There were no other Committee reports.

 

New Business:

  • Mr. Bradley Roth, Mr. Ryan Neff and Ms. Jean Gates were presented for consideration as possible candidates to be appointed to fill the unexpired term of John Eshelman from the 2nd Ward.  Ms. Gates and Mr. Roth gave a few remarks as to why they would like to serve as a council person.

 

A Motion was moved to nominate Ms. Jean Gates as Council Person for the 2nd Ward to fill the unexpired term of John Eshelman.

Roll Call Vote:

Dave Fenicle – No

Chris Simon – Yes

Philip Enterline – Yes

Rebekah Bowers – No

 

A Motion was moved to nominate Mr. Ryan Neff as Council Person for the 2nd Ward to fill the unexpired term of John Eshelman.

Roll Call Vote:

Dave Fenicle – No

Chris Simon – Yes

Philip Enterline – No

Rebekah Bowers – No

 

A Motion was moved to nominate Mr. Bradley Roth as Council Person for the 2nd Ward to fill the unexpired term of John Eshelman.

Roll Call Vote:

Dave Fenicle – Yes

Chris Simon – No

Philip Enterline – No

Rebekah Bowers -Yes

 

 

Mr. Stivers explained the process that needs to be followed since there was a tie vote.  Since President Martin is currently the acting Mayor she could not vote by phone during the meeting as she would have been able to do if she was a council member.  Ms. Jean Gates withdrew her name from consideration for the appointment. Another vote was held between the two remaining candidates.

 

A Motion was moved to nominate Mr. Ryan Neff as Council Person for the 2nd Ward to fill the unexpired term of John Eshelman.

Roll Call Vote:

Dave Fenicle – No

Chris Simon – Yes

Philip Enterline – No

Rebekah Bowers – No

 

A Motion was moved to nominate Mr. Bradley Roth as Council Person for the 2nd Ward to fill the unexpired term of John Eshelman.

Roll Call Vote:

Dave Fenicle – Yes

Chris Simon – No

Philip Enterline – Yes

Rebekah Bowers – Yes

 

Mr. Bradley Roth will finish the term of Mr. Eshelman for the 2nd Ward which expires on December 31, 2013.

  • A report from the Emergency Management Coordinator for the period of January 1, 2013 to May 31, 2013 was presented.
  • Ms. Emily Ditzler will be reading the Declaration of Independence at the Gazebo on Market Square on July 4th at 11:00 AM.
  • Mr. Rob Sowers has been appointed by Rapho Township to the Manheim Borough Authority Board as their representative to replace Mr. Linford Harley who has moved out of the area.
    • A Motion was moved by Mr. Enterline to approve Mr. Rob Sowers as a member of the Manheim Borough Authority Board to fill the unexpired term of Mr. Linford Harley.  The Motion was seconded by Ms. Bowers and passed with a vote of 3 to 0.  Mr. Fenicle abstained.

 

Adjournment:

  • A Motion was moved by Mr. Simon to adjourn at 8:10 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

 

Respectfully Submitted,
 

 

Linda Gerhart

Borough Council Minutes 06-11-2013

MANHEIM BOROUGH COUNCIL

June 11, 2013

 

Roll Call: President Bonnie Martin, Vice President Chris Simon, Pro-Tempore Philip Enterline, David Fenicle and Rebekah Bowers

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Visitor Comments:

  • Officer Phillip Groff representing the Manheim Borough Police Officer Association was present to make a public statement as to the Association’s preference for the acquisition of a new building for the Police Department.  They consider the building that they are currently using to be a detriment to the community as well as both unsafe and dangerous.  The Association is making this statement due to the fact that there seems to be a reversal on the current plans for the new police station and that the 45 Market Square building renovation project has been abandoned.  The Association feels the current building being considered is adequate for their needs would like council to consider moving forward with the current plan.  Mr. Stivers gave an update on the current direction and thinking of the Public Works Committee and emphasized the priority on getting this project completed to have a great facility for the Borough and the Police Department.
  • Mr. Scot Funk questioned the time constraints for the Police Station project.  Mr. Fenicle addressed the questions raised on what time frame would be involved to continue with this project at a different location and questions raised concerning the new Public Works Facility that was completed in 2010.

 

Mayor and Police Chief Reports: (See attached News Release and Report)

  • President Martin announced the immediate resignation of Mayor Eric Phillips effective June 11, 2013 and his letter was distributed to Council.   The proclamation for Flag Day will be read by Mr. Stivers at the ceremony being held Friday, June 14th at 6:30 PM on Market Square.
  • Chief Stauffer distributed his report and reviewed it with Council.
  • Council was updated on the statistics for the Borough, the success of the well planned Rock & Glow race held by the Manheim Downtown Development Group, The VFW Parade on Memorial Day, the increase of curfew violators, Phase I of the Lancaster County Emergency Radio System and Feral Cat Colonies.
  • Chief Stauffer made a brief statement concerning the new Police Station reiterating the priority this project has with Mr. Stivers and the Borough and the fact that there are two additional locations being considered.
  • The increase and handling of skateboarders on the streets as well as the emergency calls for the elevator were questioned and explained by the Police Chief.

 

Borough Manager Report:                                               

  • Mr. Stivers distributed his report and reviewed it with Council.
  • Mr. Stivers introduced and welcomed Candie Johnson, the new Codes Enforcement Officer.
  • An offer of overstocked new equipment from Capital Equipment was presented for consideration.  Mr. Stivers explained the background of the items offered at a discounted price of $6,240. The items include a Gas Powered Compressor, Diesel and Gas Powered Generators, Gas Powered Pressure Washer, Contractors Series Pump and Wheel Kits.
  • A Motion was moved by Mr. Simon to approve the purchase of the new equipment offered by Capital Equipment for $6,240.00.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • A check was presented to the borough for the lamp post project on Market Square by the 250th Committee in the amount of $33,345.00.  The need to replace the old wiring in the square was explained.  The possible sale of the old lamp posts was questioned.  It was suggested that additional lamp posts be purchased so if there is damage to any of them, there would be a replacement.
  • Blue Ridge Cable has asked the Borough to participate in a taping of their “Your Local Government” Show.
  • Ms. Amy Wagner will be at the next council meeting to report on the program currently in place to deal with Feral Cats.
  • The possibility of renting the Community Room in the Borough Building was presented for consideration.
  • It was noted that the Borough’s Commissions will be meeting on a more regular basis.

 

Action Items:

  • Approval of the May 28, 2013 Minutes:
    • A Motion was moved by Mr. Enterline to approve the Minutes of the May 28, 2013 Borough Council Workshop.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • Approval of the Voucher List for May 28, 2013.
    • A Motion was moved by Mr. Simon to approve the voucher list in the amount of $141,689.50 minus the tolls for $50.40 from the K-9 Training and the K-9 Voucher List in the amount of $7,435.45.  The Motion was seconded by Ms. Bowers and passed unanimously.  Mr. Fenicle abstained.

 

Committee Reports:

  • There were no Committee Reports.

 

New Business:

  • The procedure for replacing the Mayor will be verified for the next council meeting.
  • Mr. Brad Roth questioned the possibility of naming a replacement for the vacant council seat at this council meeting tonight.  It was decided that since it was stated at the previous meeting that a replacement would be announced within 30 days that the replacement would be named at the next council meeting.
  • It was noted that the pot holes are increasing on Hart Alley.
  • Statistics for the current year at the pool will be presented at the next council meeting.

 

Executive Session:

  • A Motion was moved by Mr. Simon to adjourn to Executive Session for the discussion of police contract negotiations and a personnel matter at 7:55 PM.  The Motion was seconded by Mr. Enterline and passed unanimously.

 

  • A Motion was moved by Mr. Simon to adjourn from Executive Session at 8:37 PM.  The Motion was seconded by Mr. Enterline and passed unanimously.

 

  • President Martin called the regular meeting back to order at 8:40 PM.

 

  • A Motion was moved by Mr. Simon to approve the Borough Manager to have the authority to decide how the municipal attorney will be utilized during the police contract negotiations.  The Motion was seconded by Mr. Fenicle and passed unanimously,

 

Adjournment:

  • A Motion was moved by Mr. Simon to adjourn at 8:50 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

 

Respectfully Submitted,
 

 

Linda Gerhart

Borough Council Minutes 05-28-2013

MANHEIM BOROUGH COUNCIL

May 28, 2013

 

Roll Call: President Bonnie Martin, Vice President Chris Simon, Pro-Tempore Philip Enterline, David Fenicle and Rebekah Bowers

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Visitor Comments:

  • The Swearing in of K-9 Officer Bayne and Officer Aaron Szulborski, as his handler was conducted by Magisterial District Judge Scott Albert.
  • Mr. Brad Roth questioned whether the temporary action taken on January 29, 2013 to have vouchers available to residents at council meetings would become permanent.
    • A Motion was moved by Ms. Bowers to approve having copies of the voucher list permanently available to residents at the council meetings.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • Mr. Rob Geib of South Hazel Street was present to question if anything can be done about the growing problem of stray cats.  The volunteer who takes care of trapping the cats will be notified that the problem of stray and feral cats seems to be increasing.
  • Ms. Delores Miller was present to question whether anything further will be done with the stormwater issue at her property.  Mr. Gabriel explained the results of the Borough Engineer’s research on the problem.   The swale in that area was also reviewed and found not to be a contributing factor to Ms. Miller’s stormwater issue.  Nothing further will need to be done by the borough as the actual work will need to be done on the Miller property to slope the water from the spouting and roof away from the house.
  • Residents questioned how the sidewalk and curbing repairs are monitored in the borough.  They were questioning how this work is coordinated with the street projects scheduled in the borough for this summer.  There are standards that have been compiled by the Public Work Committee for future projects, but due to lead time they will not be implemented for the current street project.  The Codes Enforcement Officer will be involved in the future to enforce the curb and sidewalk ordinance issue.

 

Mayor and Police Chief Reports: (See attached News Release and Report)

  • Chief Stauffer distributed his report and reviewed it with Council.
  • Council was updated on the current hiring status for the new officer.  A traffic study was conducted on the five point intersection of Stiegel, New Charlotte and South Charlotte Streets that was requested at the last Council Meeting.  It does not warrant additional stop signs.  Chief Stauffer offered to address questions from residents that were raised at the last meeting concerning the Police Contract, budget items and the new building.  An update was given on the plan for traffic control and emergency management for the 5K Rock and Glow Race.  The news releases were reviewed and certification for monitoring truck weights is currently being completed by some of our officers.  Ms. Emily Ditzler questioned the procedure for reporting unusual activities.
  • Comments on continuing Right to Know Requests for information on the Police and Borough Budget items were raised by Ms. Claudia Zug.  She was concerned about the reference to a conspiracy comment referenced in a Police Chief Report from May 14th.  Chief Stauffer explained his reasoning at the time for writing the conspiracy comment and explained he has changed his thinking and feelings since the report had been written.   He stated that as he had mentioned earlier in his report, he will gladly address questions presented directly to him about any function with the Police Department.  Residents are continually encouraged to ask questions and attend council meetings.  It was noted that questions, can be addressed to all areas of the borough management team.
  • The Emergency Management Office will be opened during the 5K Glow Race on Saturday, June 1st.
  • Other options for the operation of our Police Department were offered as a suggestion by a resident as an alternative.

 

Borough Manager Report:                                               

  • Mr. Stivers distributed his report and reviewed it with Council.
  • Mr. Stivers read the immediate resignation of Mr. John Eshelman as councilman.  The process for filling the vacant council seat was explained it was noted that his replacement will need to be from Ward 2.  It was noted that Mr. Eshelman gave a lot of continued time and effort for the borough and his resignation is a great loss to the community.
    • A Motion was moved by Ms. Bowers to accept the immediate resignation of Mr. John Eshelman.  The Motion was seconded by Mr. Enterline and passed unanimously.
  • This was the last meeting for Mr. Steve Gabriel who has served as the Interim Borough Manager since February of 2012.  He was thanked for all his time and effort during the last 15 months and a job well done.
  • Mr. Gabriel gave a brief overview of the annual MS4 process and comments on issues pertaining to stormwater management.  He described what is involved with each of the 6 components of the state permitting process.  The annual report from March 2012 to March 2013 is currently due on June 9th.  The water usage for the Recon Shops was questioned concerning where water is discharged after they wash vehicles.
    • A Motion was moved by Mr. Simon to approve the filing of the Annual MS4 Report by Rettew Associates to DEP.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • An update of the Logan Park project was provided as we are the applicant for the project.  Mr. Stivers reviewed the current grant process they are following to fund this project and reported that he will be signing the applications on behalf of the borough.  As of now there is still no cost to the borough for this project.
  • An update on the progress of the pool renovations and opening was presented.  Everything will be completed and ready to go by the official full opening for the rest of the season on June 7th.
  • Mr. Stivers reported on a meeting with DocStar, an electronic document management system for possible consideration by the borough that would allow us to store documents electronically.  The state is currently subsidizing this program until at least the end of June.
    • A Motion was moved by Mr. Simon approve a monthly lease with DocStar.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

Action Items:

  • Approval of the May 14, 2013 Minutes:
    • A Motion was moved by Mr. Simon to approve the Minutes of the May 14, 2013 Borough Council Meeting.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • Approval of the Voucher List for May 28, 2013.
    • A Motion was moved by Mr. Simon to approve the voucher list in the amount of $141,689.50.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • Approval to pay our 2013 contribution to the Manheim Downtown Development Group in the amount of $10,000.
    • A Motion was moved by Mr. Simon to pay the 2013 Borough contribution to the Manheim Downtown Development Group in the amount of $10,000.  The Motion was seconded by Mr. Enterline and passed unanimously.
  • Approval for a street closing on Market Square on June 9th for the Red Rose Celebration from 2:30 PM to 5:30 PM.
    • A Motion was moved by Mr. Enterline for a street closing on Market Square on June 9th for the Red Rose Celebration from 2:30 PM to 5:30 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

Committee Reports:

  • The Finance Committee met to discuss possible reductions in finance rates by refinancing.   It will be researched and a recommendation will be brought to council for possible consideration.
  • The Personnel/Police Committee will be meeting on Thursday May 30th to conduct interviews with 4 possible candidates for the position of Codes Enforcement Officer.  Police negotiations will be starting as well.
  • The Public Works Committee met to discuss the 45 Market Square Building and how they want to proceed with getting the best facility for our Police Department.  Mr. Stivers presented all the options that were discussed at the meeting including a new concept presented by the Ambulance Association to possibly have the Police Department share the new building they are planning on West Colebrook Street.  The Ambulance Association is merging with Northwest Regional EMS, but will be keeping their operation in the borough.  Mr. Fenicle reiterated that they are not starting over but are looking to review all options and present them in a timely manner to move this project forward as quickly possible.  The financial aspects are being researched and the effect of not using 45 Market Square and selling it will be presented as part of the new cost estimate.  It was noted that the profit from selling 45 Market Square needs to be put against repaying the current loan obligation and cannot be used for construction costs.  The best use of all the borough buildings will be reviewed to see what needs to be sold and what the borough wants to keep.  Utilization of the buildings with the possibility of having all the municipal offices in the same building will be considered and researched.
    • A Motion was moved by Mr. Simon to pursue the recommendation of the Public Works Committee to look in other directions for properties for the new Police Station.  The motion was seconded by Mr. Enterline and passed with a vote of 3 to 2.  Ms. Martin and Ms. Bowers were the nay votes.

 

New Business:

  • The closing of the Square on Friday June 14th for Flag Day Ceremony was discussed.
    • A Motion was moved by Mr. Enterline to close Market Square on Friday June 14th for the Flag Day Ceremony.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • It was noted that the property at 148 East Stiegel Street has been sold as a commercial space.

 

Workshop Items:

  • President Martin gave a brief summation of the items discussed at the Town Meeting.  Market Square items that residents would like to see addressed are the gazebo roof, landscaping, wiring, and removal of the bricks and repair of curb work.  It was suggested that the gazebo roof be replaced with the same cedar shakes that are there now.  A program to replace street lights each year was suggested.  The old lamp posts will be offered for sale as a fund raiser.   Sidewalks need to be repaired.
  • The purchase of the Christmas Lights for Market Square from the American Legion was discussed.
    • A Motion was moved by Mr. Simon to purchase the Christmas Lights for Market Square from the American Legion.  The Motion was seconded by Ms. Bowers and passes unanimously.

Discussion was held concerning replacement of the lamp posts in the center of Market Square versus who is going to be responsible for any additional lamp post work in the future.  Other improvements are being researched on Market Square.  Community groups will be contacted to see if they are interested in helping with some of the renovations on Market Square.

  • The draft of a Shade Tree Ordinance was presented for council review.  Ms. Gates and Mr. Stivers will go over the ordinance and bring back recommendations for the ordinance to council.  Property owner responsibility and assistance with tree planting will be reviewed.  Tree roots and damage to sewer and water line were also a problem that needs to be considered.  Chapter 64 of the Code of Ordinances will be researched to see if it needs to be amended.

 

Executive Session:

  • A Motion was moved by Mr. Simon to adjourn to Executive Session for the discussion of real estate matters at 9:26 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

  • A Motion was moved by Mr. Simon to adjourn from Executive Session at 9:50 PM.  The Motion was seconded by Mr. Enterline and passed unanimously.

 

  • A Motion was moved by Mr. Simon to direct staff to look at the properties that were discussed to see if they could be purchased for use for the new the police facility.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

Adjournment:

  • A Motion was moved by Mr. Simon to adjourn at 9:55 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

 

Respectfully Submitted,
 

 

Linda Gerhart

Borough Council Minutes 05-14-2013

MANHEIM BOROUGH COUNCIL

May 14, 2013

 

Roll Call: President Bonnie Martin, Vice President Chris Simon, John Eshelman and Rebekah Bowers

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Approval of the April 30, 2013 Minutes:

  • A Motion was moved by Mr. Simon to approve the Minutes of the April 30, 2013 Borough Council Meeting.  The Motion was seconded by Mr. Eshelman and passed unanimously.

 

Financial Reports:

  • A Motion was moved by Mr. Eshelman to approve the voucher list in the amount of $77,287.27.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

Visitor Comments:

  • Mr. Nate Minnich and Mr. Dwight Miller of the White Oak Church of the Brethren presented a request for approval of the Manheim Project, a week long volunteer effort to be held in the borough this summer.  The qualifying participants to receive these services would be selected through Love, Inc.  It would be held July 28th thru August 2nd, with a possible family day planned for Wednesday that week.  The Farm Show Complex buildings would be the site for their camp.  They would have liability insurance through their church to cover that week of operation.
    • A Motion was moved by Mr. Eshelman to approve the Manheim Project from July 28th thru August 2nd.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • Ms. Emily Ditzler was present to question who is covering the cost of police overtime and the liability insurance for the 5K Glow Race on June 1st.  She also questioned whether the borough had a breakdown of what their donated money to the Manheim Downtown Development Group covered.  She was told to call the borough office to discuss her concerns with the Borough Manager.
  • Mr. Dennis Ober expressed his concerns over questions raised about payment of overtime for police coverage during the 5K Race versus other activities in the borough which also need extra police coverage.
  • It was noted by a resident that keeping the layout of Market Square as it is and just doing maintenance repairs would be a good idea.  The possibility that residents would not use the mid-street crosswalk was mentioned.
  • Mr. Dale Peters questioned the current status of the negotiations for a long term contract for Police Coverage with Rapho Township.  Mr. Stivers and Ms. Gibson will be meeting to start this discussion.  Mr. Peters, representing a group of concerned residents, distributed a handout and gave a presentation questioning the distribution of costs for the police coverage to Rapho Township.

 

Mayor and Police Chief Reports: (See attached News Release and Report)

  • Chief Stauffer distributed his report and reviewed it with Council.
  • Elizabethtown School District has requested two officers to be present at their graduation ceremony on June 6, 2013 at L.C.B.C.  The school district will pay for the detail.
    • A Motion was moved by Mr. Simon to approve the request from Elizabethtown School District for two officers to be present at their graduation ceremony on June 6, 2013 at L.C.B.C.  The Motion was seconded by Mr. Eshelman and approved unanimously.
  • Council was updated on the current status of K-9 Bayne’s training and graduation and the hiring process for an officer to replace Officer Ticknor who had resigned.
  • It was noted that the clearance rate for criminal offenses in April was 100%.

 

Borough Manager Report:                                               

  • Mr. Stivers distributed his report and reviewed it with Council.
    • A Motion was moved by Mr. Eshelman to approve Mr. Stivers as the Right to Know Officer for Manheim Borough.  The Motion was seconded by Ms. Bowers and passed unanimously.
    • A Motion was moved by Mr. Simon to approve Mr. Stivers as the Assistant Zoning Officer/Code Official for Manheim Borough.  The Motion was seconded by Mr. Eshelman and passed unanimously.
  • Council was updated on the schedule for the transition period as Mr. Gabriel’s services as Interim Borough Manager will be phased out.
  • Council was updated on the current repairs at the pool.
  • It was suggested to place a gazebo on the location where the mushroom pool had previously been located.  Mr. Stivers will check to see if there were any companies willing to donate a gazebo during the pool season for this use.
  • The balance still due on the painting contract for the pool from 2012 with J. L. Honberger was presented for discussion.  It was decided to split the balance due with J. L. Honberger.
  • It was decided to change the cylinders in the locks at the pool, so there are new keys for the complex.
  • It was decided to become members of the Manheim Area Chamber of Commerce.
  • The Borough Office will be closed on Tuesday, May 21st for an Administrative Day.

 

Committee Reports:

  • The Public Works Committee gave an update from their recent meeting.  After much discussion, the committee did not feel they were ready to make a full recommendation to council.  They felt they needed to still do more research on the current location at 45 Market Square.  It was noted that in the future other organizations and committees in the borough would be consulted for their input on property decisions.  Chief Stauffer gave a brief background on how this property was chosen.  He gave statistics on how this project affects the needs of the Police Department including future growth.  It was noted that all the buildings owned by the borough will be reviewed to see where they fit in the big picture to best serve the community.  It was also noted that the Manheim Central School Board is also dealing with buildings that will be vacant in the Borough.
  • A Motion was moved by Mr. Eshelman to put a hold on any further spending from the Capital Account for the 45 Market Square project until research is complete on other possible locations for the Manheim Police Department, with the only money being spent coming from the General Fund for items to complete the research on this project or for authorized emergency situations.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

New Business:

  • The Preliminary Construction Cost Opinion for Mill Street from Hazel Street to Linden Street in the amount of $47,046.50 was presented for consideration and approval.
  • A Motion was moved by Mr. Eshelman to approve the Preliminary Construction Cost Opinion for Mill Street Inlet Project from Hazel Street to Linden Street in the amount of $47,046.50.  The Motion was seconded by Mr. Simon and passed unanimously.
  • The Memorandum for the Fulton Street CDBG Project from Rettew Associates requesting approval for Martin Limestone for their bid at $118,901.83 was presented.  The Shade Tree Committee will be contacted for their input in placement of trees for this project.
  • A Motion was moved by Mr. Eshelman to approve the bid for the Fulton Street CDBG Project from Martin Limestone for $118,901.83.  The Motion was seconded by Ms. Bowers and passed unanimously.

Mr. Stivers and Mr. Gabriel are currently researching whether we can use the extra CDBG

Money that we have from our original request to possible fund some other work in the

  • A Motion was moved by Mr. Eshelman to use the extra CDBG Money for another project in the Borough.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

Old Business:

  • The purchase of a Computer and Server tabled from the last council meeting was presented for approval.
  • A Motion was moved by Mr. Simon to approve the purchase of a new server and one laptop.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

Council Reports:

  • The 48 Hour Parking Signs for the Municipal Parking Lot will be posted as soon as the PA One Call is performed.  The Police Chief will monitor the Municipal Lot parking issues.
  • The Street Sweeping for the North West Quadrant will be performed at a later date, as the machine broke down on the last day of the scheduled Street Sweeping Week.
  • The installation of the Lamp Posts for the Market Square Dedication Ceremony on June 9th will be completed by Garden Spot Electric.
  • The vacated properties in the Borough were discussed.
  • The possibility of a Four-Way Stop Sign at the intersection where Zern’s Distribution is located was discussed and it was explained that it does not warrant the necessity.
  • The vacant property at 147 North Hazel Street has been investigated.
  • The Zoning/Codes Enforcement Officer position will be filled in the near future.
  • The weeds at 45 Market Square will be maintained by the Public Works Department.
  • The closing of the elementary schools in the borough was discussed.

 

Adjournment:

  • A Motion was moved by Mr. Simon to adjourn at 8:38 PM.  The Motion was seconded by Mr. Eshelman and passed unanimously.

 

 

Respectfully Submitted,
 

 

Linda Gerhart

Borough Council Minutes 04-30-2013

 MANHEIM BOROUGH COUNCIL

April 30, 2013

 

Roll Call: President Bonnie Martin, Vice President Chris Simon, Pro-Tempore Philip Enterline and David Fenicle

 

Staff: Stephen Gabriel, Interim Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Mr. Mark Stivers was introduced and presented for approval as the new Borough Manager.

  • A Motion was moved by Mr. Fenicle to approve Mr. Mark Stivers as the new Borough Manager, starting on Monday, May 6, 2013.  The Motion was seconded by Mr. Simon and passed unanimously.

 

Approval of the April 9, 2013 Minutes:

  • A Motion was moved by Mr. Simon to approve the Minutes of the April 9, 2013 Borough Council Meeting.  The Motion was seconded by Mr. Enterline and passed unanimously.

 

Financial Reports:

  • A Motion was moved by Mr. Fenicle to approve the voucher list in the amount of $106,433.67.  The Motion was seconded by Mr. Enterline and passed unanimously.
  • A Motion was moved by Mr. Enterline to approve the K-9 Fund voucher list in the amount of $430.54.  The Motion was seconded by Mr. Simon and passed unanimously.

 

Visitor Comments:

  • Mr. Dale Peters, representing a group of residents and business owners, presented and read a document as a follow-up to the discussion and questions raised at the April 9th Council Meeting concerning the building at 45 Market Square and the current status of the project.  Mr. Fenicle reported on the progress of the public works committee who are working on the recommendations currently being proposed from their meeting that was held Friday, April 26th.  The Committee was not prepared to present these findings yet.   They are still working on finalizing their response to address the public comments presented at the April 9th Council Meeting.  There was a lengthy discussion between council and the residents and business owners present as to the direction they would like to see this project go.  Mr. Skip Hetrich explained the direction in which the Library is hoping to move for future expansion as well as citing why the current building is not structurally suitable for their plans.  It was also noted that parking is an on-going issue for businesses on Market Square as well as the current Borough Building.  Discussion was held concerning the future locations for council meetings and commission meetings.  The suggestion of consolidation of all the borough offices in the same building was proposed and will be considered.  It was suggested that the Ambulance Association be contacted so that council is updated on their future plans for relocating.  It was suggested that residents and business owners should also contact the School Board and let them know their feelings on keeping an elementary school in the borough.  The visitors in attendance were told that Council will review and respond to the questions presented in the document.  A list of names and telephone numbers of persons interested in serving on a Task Force was compiled for future use.  Questions were raised and answered as to how often the Borough’s Commissions currently meet.  Water Hook-ups in Penn Township were questioned.

 

Mayor and Police Chief Reports: (See attached News Release and Report)

  • Chief Stauffer distributed his report and reviewed it with Council.
  • Chief Stauffer briefly highlighted the apprehension of a thief charged with numerous car break-ins and the arrival of the new K-9 Dog Bayne.

 

Pam Evans presented a check for $200 to Council as a thank you for the use of a borough building for the preparation of the decorations for the Post Prom.

 

Borough Manager Report:                                               

  • Council was updated on the repairs and maintenance at the Community Pool for the 2013 season.  All ADA compliance issues are being addressed and the painting is currently being completed.  The Public Works Department has been working diligently at the pool every day and feels that this year they are right on schedule for a smooth opening for the season.
  • A prioritized list of items to be addressed from the Editorial Analysis completed by General Code in conjunction with the codification of ordinances was presented for consideration.
  • Information concerning the condemned properties in the borough was presented for discussion and consideration on how Council would like to handle addressing this problem.
  • The installation of the four new lamp posts for the dedication on June 9th on Market Square will cost the borough approximately $2,000.  The money for this installation will be taken from the parks maintenance line item in the budget.

 

Committee Reports:

  • The Public Works Committee has reviewed a recommendation for the Mill Street paving project and is ready to have a cost opinion generated by the Engineer for review by the Committee.
  • The Policy on Curbs and Sidewalks is being reviewed by the Public Works Committee for use on future projects in the borough.
  • The financial responsibility for the electrical installation of the lamp posts purchased by the 250th Committee for Market Square was questioned and explained.  Discussion was held concerning the use of the Historic Commission as a review board for the Historic District.

 

New Business:

  • A request from PennDOT for Crowe Transportation for a Truck Access Route through the Borough for 102” wide trailers up to 53’ in length was presented for consideration.  The Police Chief had researched this request and presented his findings and recommendation.  Mr. Ron Shank updated Council on why this type of request had been denied in the past and explained the reasoning for not approving the current request.
  • A Motion was moved by Mr. Enterline to deny the request from PennDOT for Crowe Transportation to allow a Truck Access Route through the Borough for 102” wide trailers up to 53’ in length.  The Motion was seconded by Mr. Simon and passed unanimously.
  • A request for the purchase of a Pool Vacuum was presented for approval.
  • A Motion was moved by Mr. Simon to approve the purchase of a Pool Vacuum not to exceed $3,645.  The Motion was seconded by Mr. Enterline and passed unanimously.
  • A request for the replace/purchase of computer equipment was presented for approval.  After discussion it was decided to table this request until the next council meeting.

 

Old Business:

  • The final draft of the Kauffman Park Lease was presented for approval.  The Lease has been reviewed by the Borough Solicitor for all the revisions that Council had requested.
  • A Motion was moved by Mr. Enterline to approve the Kauffman Park Lease.  The Motion was seconded by Mr. Simon and passed unanimously.
  • A Motion was moved by Mr. Simon to extend the time for the Kauffman Park Lease to March 31, 2014.  The Motion was seconded by Mr. Enterline and passes unanimously.
  • An update on the Pre-Permit Meeting held last week for the Logan Park Project being handled by the Chiques Creek Watershed Alliance was presented by Mr. Gabriel.  The Borough as the property owner will be the signee on the DEP Permit.  Mr. Gabriel briefly explained what the project will encompass.  A request from the Watershed Alliance to waive the Floodplain Review Fee by the Borough Engineer was presented for consideration.  The normal consistency letter compiled by an Engineer for a project such as this is usually between $600 to $800 barring no unforeseen circumstances.
  • A Motion was moved by Mr. Simon to waive the Floodplain Review Fee not to exceed $600.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • The quote from Seigried’s Restaurant Equipment for 5’ exhaust hood and fire suppression equipment for the Pool Concession Stand for $6,630 was presented for approval.
  • A Motion was moved by Mr. Enterline to approve the quote from Seigried’s Restaurant Equipment for a 5’ exhaust hood and fire suppression equipment for the Pool Concession Stand for $6,630.  The Motion was seconded by Mr. Fenicle and passed unanimously.

Workshop:

  • Shade Tree Commission will be discussed at the next Workshop Meeting.
  • It was suggested that Council may want to inquire from the organizations using our buildings what future improvements and renovations they may be considering.
  • Rock Glow Liability Insurance Indemnity Clause from Penn Township was presented for consideration.  Typically, the sponsoring organization of the event provides a Certificate of Liability Insurance to cover these situations.  This will be researched further with the Manheim Downtown Development Group.
  • The results of the Town Hall Meeting will be discussed at the next workshop session.
  • It was suggested that all non-profit groups that benefit from donations from the Borough should provide council with budgets and year end reports.

 

Executive Session:

  • AMotion was moved by Mr. Enterline to adjourn to Executive Session for the discussion of personnel matters at 9:20 PM.  The Motion was seconded by Mr. Simon and passed unanimously.
  • A Motion was moved by Mr. Enterline to adjourn from Executive Session at 9:45 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

Adjournment:

  • A Motion was moved by Mr. Simon to adjourn at 9:46 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

 

Respectfully Submitted,
 

Linda Gerhart

Borough Council Minutes 04-09-2013

MANHEIM BOROUGH COUNCIL

April 9, 2013

 

Roll Call: President Bonnie Martin, Pro-Tempore Philip Enterline, David Fenicle, John Eshelman, Rebekah Bowers and Mayor Eric Phillips

 

Staff: Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Approval of the March 26, 2013 Minutes:

  • A Motion was moved by Mr. Eshelman to approve the Minutes of the March 26, 2013 Borough Council Meeting.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

Financial Reports:

  • A Motion was moved by Mr. Eshelman to approve the voucher list in the amount of $104,370.39.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • A Motion was moved by Mr. Enterline to approve the K-9 Fund voucher list in the amount of $1,083.20.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

Visitor Comments:

  • Ms. Doreen Ober from the Manheim Downtown Development Group distributed copies of the 2012 Annual Report for the organization and highlighted the programs and events for the coming year.  The PDC Assessment is scheduled for May 20th and participation from Council Members is encouraged as it is beneficial to the program for Council to be part of the assessment process.  The MDDG has been selected to participate as a featured community in the “Discover Main Street PA” series that will be filmed and broadcasted by the Pennsylvania Cable Network (PCN).
  • Ms. Christina Donnelly from Hammerguard Aquatics gave Council an update on the events and programs being scheduled for the 2013 Manheim Community Pool Season.
  • Ms. Claudia Zug presented a statement from a borough group expressing their concern over the current project to relocate the Police Department and the Manheim Borough Office to the building purchased on Market Square.  She questioned parking availability, the future use of the current Borough Building since the library will be leaving, whether Rapho Township’s Long Term Commitment for Police Services was included in the reasoning for the expansion and the current debt owed for the renovations on the current Borough Building.  The questions from Ms. Zug as well as other residents concerning these issues were answered by the Council Members and the Police Chief.  It was stated that originally the Market Square property was to be for the Police only.  The reasoning behind the combining of the Police and Borough personnel with this project was explained from a financial standpoint as well as the availability to expand if the department does increase in size.  The parking for the new building will be handled by keeping the cruisers at the Public Works Facility to eliminate taking a lot of spaces from the Market Square.  The plan for the building will be presented to the Zoning Hearing Board for approval if necessary.  The possibilities of using other locations in the borough for this project were questioned.  Mr. Eshelman gave a brief summation of the history of research for locations for this project.  The future use of the current borough building was discussed.  The high water and sewer rates in the borough were questioned and Mr. Fenicle gave a brief explanation and invited residents to attend the Manheim Borough Authority meeting on Thursday night.  Residents were also invited to the Town Meeting that is scheduled for Tuesday April 23rd at 7:00 PM at the New Middle School to discuss upgrades to Market Square.

 

Mayor and Police Chief Reports: (See attached News Release and Report)

  • Mayor Phillips distributed his report to Council and briefly highlighted each item.
  • Chief Stauffer distributed his report and reviewed it with Council.
  • Chief Stauffer briefly explained the new Enradd Laser that will be put into service in the near future, reviewed statistics in his report, encouraged residents to remember to lock their cars and updated council on the K9 training scheduled for the end of April.  Chief Stauffer gave an update on the future handling of Motor Carrier Enforcement since Officer Shank has retired.  Future prosecutions should increase if there is more enforcement.  Residents are being encouraged to sign up for the new Police Website.

 

Borough Manager Report:                                               

  • The Borough Manager Report was distributed for review.

 

Committee Reports:

  • The Public Works Committee met before the council meeting to review policies and guidelines for curb and sidewalk work.  They have a draft document for future projects, but it will not be used for the current street projects for this year due to time constraints.   The Public Works Committee also met with the 250th Committee last week to discuss the lamp post project on Market Square, starting in the Gazebo area.  They were reviewing the lamp posts to see if they blended in with the square and the recommendation of the Public Works Committee was to let the 250th Committee make the final selection.  The two committees also decided that 4 lights would be able to be ordered and installed in time for the June 9th dedication on Market Square without doing a major electrical project.  There is still a lot of planning and decisions on funding involved before the total lamp post project can be completed.  Approximately $2,000 would be necessary to put the light standards in for the first 4 lights using the existing wiring.  Mr. Fenicle explained what would be involved with the installation of the 4 lights.  The borough will be covering the cost of the electrical portion of the installation of the 4 lights and the money would not come out of the 250th Committee funds.  Discussion was held concerning the funding options of the total electrical project in the square and what proper planning will be necessary.  It will be discussed at the April 23rd Town Meeting with input from all residents.  It was noted that the original project for the square had several grants applied for and the borough had realized that they would need to put some money toward the grants which never materialized.
  • A Motion was moved by Mr. Enterline to approve the installation of 4 lights in the Square by the 250th Committee.  The Motion was seconded by Ms. Bowers and passed unanimously.

The Public Works Committee also reviewed the schedule for the Fulton Street CDBG Paving Project and recommended and requested Council approval to proceed with the project.

  • A Motion was moved by Mr. Enterline to approve the recommendation from the Public Works Committee to proceed with the Fulton Street CDBG Paving Project.  The Motion was seconded by Mr. Eshelman and passed unanimously.

                  The Public Works Committee is recommending that the Anticipated Project Schedule be

adjusted to read Complete Construction August 2 and Final Completion August 16.

  • A Motion was moved by Mr. Eshelman to approve the adjusted Anticipated Project Schedule to read Complete Construction August 2 and Final Completion August 16.  The Motion was seconded by Mr. Enterline and passed unanimously.
  • The Parks/Pool Committee is recommending the installation of a new hood and fire suppression system at the pool concession stand for the coming season.  Commonwealth Code Inspections will be contacted for the necessary inspections.
  • A Motion was moved by Mr. Eshelman to approve the installation of a new hood and fire suppression system at the concession stand.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

New Business:

  • A Fire Police Authorization Request from Penn Township for help at the Penn Township/Pleasant View Community Day and 5K Run was presented for approval.
  • A Motion was moved by Mr. Fenicle to approve the Fire Police Authorization Request from Penn Township for help at the Penn Township/Pleasant View Community Day and 5K Run.  The Motion was seconded by Mr. Enterline and passed unanimously.

 

Old Business:

  • The Lancaster County Conservation District Annual Memorandum of Understanding for Erosion and Sediment Control Plan Reviews was presented for approval.
  • A Motion was moved by Mr. Enterline to approve the Lancaster County Conservation District Annual Memorandum of Understanding for Erosion and Sediment Control Plan Reviews between Manheim Borough and the Lancaster County Conservation District.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • Authorization for the Borough Solicitor to prepare a new deed to combine lots in Farm Show Area was discussed.  An estimate for this work will be presented at the next meeting so it can be decided who will be responsible for the costs.
  • A verbal commitment for the leasing of Kauffman Park has been received but the actual signed lease has not yet been received by the borough.  It was decided that a deadline needs to be established for the signed lease to be presented to the borough.
  • A Motion was moved by Mr. Fenicle approve a deadline of the Council Meeting on April 30th for the signed lease for Kauffman Park to be presented to the borough.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • The Spring Street Sweeping will be May 6th thru May 9th  starting at 6:30 AM.
  • A request for a donation from Trinity Evangelical Congregational Church was received, but due to legal issues the borough cannot fulfill this request.
  • The recommendation from Garden Spot Electric would be to use the current Christmas Lights for the next few years as they still have 300 to 400 bulbs in stock for the lights.  The American Legion will be contacted to see what they feel the lights are currently worth.  Possible ways of covering the cost of the installation of the Christmas Lights will be researched to see if there is interest from groups or businesses in the borough who would consider contributing to this in the future.

 

Executive Session:

  • A Motion was moved by Mr. Enterline to adjourn to Executive Session for the discussion of personnel matters at 9:06 PM.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • A Motion was moved by Mr. Eshelman to adjourn from Executive Session at 9:34 PM.  The Motion was seconded by Mr. Enterline and passed unanimously.

 

 

 

Adjournment:

  • A Motion was moved by Mr. Eshelman to adjourn at 9:35 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

Respectfully Submitted
 

Linda Gerhart

Borough Council Minutes 03-26-2013

MANHEIM BOROUGH COUNCIL WORKSHOP

STREET/PARKS/POOL

March 26, 2013

 

Roll Call: Vice President Chris Simon, Pro-Tempore Philip Enterline, David Fenicle, John Eshelman, Rebekah Bowers and Mayor Eric Phillips

 

Staff:  Stephen Gabriel, Interim Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Approval of the March 12, 2013 Minutes:

  • A Motion was moved by Mr. Eshelman to approve the Minutes of the March 12, 2013 Borough Council Meeting.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

Financial Reports:

Questions were answered concerning Vouchers from David Christian and equipment for the Public Works Department.  Mr. Fenicle noted that he had attended a PPL Meeting and may have some cost saving measures for our bills.

  • A Motion was moved by Mr. Eshelman to approve the voucher list in the amount of $79,677.02.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

Visitor Comments:

  • Mr. Pete de Vitry presented the current preliminary project plans being considered for the 45 Market Square building and explained the logic for the layout.  He answered questions concerning both interior and exterior renovations that will need to be completed.  A request for Additional Services for de Vitry Architects in the amount of $2,250.00 was presented for approval.  The need for the additional expense was explained by the Public Works Committee.
    • A Motion was moved by Mr. Enterline to approve the request for Additional Services for de Vitry Architects in the amount of $2,250.00.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • Members of the Community Farm Show Committee gave an update on the current status of the plans for their new building.  Council was invited to the Ground Breaking Ceremony scheduled for Wednesday, March 27th at 3:30 PM at the site.  Discussion was held concerning the approval of the building permit for this project.

 

Police Chief Report: (See attached News Release and Report)

  • Chief Stauffer distributed his report to Council to review.
  • Chief Stauffer encouraged everyone to register for their website manheimpolice.org as it will provide constant new information for residents concerning the borough as well as documents and new laws.
  • The transmission for Cruiser #2 has failed and the Police Department will keep the car for parts unless Council had another recommendation.

 

Borough Manager Report:                                               

  • Hammerguard Aquatics is planning a welcome back promotion day on Saturday, April 20th for new and past members to introduce themselves and provide information on memberships, swim lessons and special events planned for the summer.   They will also be providing samples of concession stand items.   Opening day for the pool will be a free day on Saturday, May 25th.  There are several items that will need to be addressed in the concession stand before the season starts.  They will be reviewed by the Parks & Pool Committee.
  • A request from the Fire Police was presented for authorization to request help from the Fire Police of other local municipalities for the Memorial Day Parade on May 27th and the 5 K Race on June 1st sponsored by the Manheim Downtown Development Group.
    • A Motion was moved by Mr. Fenicle to approve the request from the Fire Police for authorization to request additional coverage for the Memorial Day Parade on May 27th and the 5 K Race on June 1st sponsored by the Manheim Downtown Development Group from the Fire Police of other local municipalities.  The Motion was seconded by Mr. Eshelman and passed unanimously.
  • The County Redevelopment Authority has notified us that the amount of our CDBG award for this year has been reduced by approximately $35,000.00.
  • An update was given on the interviews scheduled for the Borough Manager position which have been scheduled for March 27th and 28th.
  • The advertisements have gone out for the Code Enforcement Officer position with a deadline for those applications of April 10th.
  • The Chiques Creek Watershed Alliance project for the Logan Park stream restoration design is currently being completed.  There is a flood study being done and it needs to be reviewed by the Borough since the project is in the Borough.  It will affect the floodplain beyond the boundaries of the park but will not have an impact on any of the residents.  A full blown flood study will be submitted for review.  It has been suggested that council may want to waive the plan review fees due to the nature of the project on borough property.  Since this is a “no cost to the borough” project, this fee waiver would be part of the in-kind services being donated by the borough.  The amount of the fee will be researched for the next council meeting.
    • A Motion was moved by Mr. Fenicle to waive the fees for the flood study review for the Logan Park stream restoration project.  The Motion was seconded by Mr. Enterline and passed unanimously.

 

New Business:

  •  A memo was presented from Manheim resident, Liz Shaffer volunteering to fill a vacancy on the Historic Commission.
    • A Motion was moved by Mr. Eshelman to appoint Liz Shaffer to the Historic Commission for a term of 5 years.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • A request from the Little League Association to allow concession stands in the park on the opening day of their season on April 20th was presented for approval.
    • A motion was moved by Mr. Eshelman to allow concession stands in the park for the opening day of the Little League season on April 20th.  The Motion was seconded by Mr. Enterline and passed unanimously.
  • Quotes received for pool repairs for the 2013 season were presented for consideration and approval.  The scope of work involved for plaster repairs for the Main Pool, painting of the Wading Pool and installation of a chair lift at the Wading Pool to bring the pool into ADA Compliance were explained and discussed.
    • A Motion was moved by Mr. Fenicle to approve the quote from GSI Pool Finishes for the plaster repairs at the Main Pool with approval for Mr. Gabriel to go to the second lowest quote from D. G. March if needed.  The Motion was seconded by Ms. Bowers and passed unanimously.
    • A Motion was moved by Mr. Eshelman to approve the quote for installation of a chair lift at the Wading Pool with a provision that it needs to be able to be relocated if necessary.  The Motion was seconded by Mr. Fenicle and passed unanimously.
    • A Motion was moved by Mr. Fenicle to approve the quote from D. G. March for painting the Wading Pool not to exceed the amount of $11,800.00.  The Motion was seconded by Mr. Eshelman and passed unanimously.

 

Old Business:

  • The proposal from David Christian for services at 45 Market Square for parking lot design work in the amount of $3,215.00 was presented to approval.
  • A Motion was moved by Mr. Enterline to approve the proposal from David Christian for services for 45 Market Square parking lot design work in the amount of $3,215.00.  The Motion was seconded by Mr. Eshelman and passed unanimously.
  • Forms from Markley Actuary for the Uniform and Non-Uniform Pension Plans to be submitted to the Auditor General’s Office were reviewed by council before their submission.
  • Council discussed the possibility of organizations and businesses in the Borough being notified about contributing to the Christmas Lights installation on Market Square for the future.  Garden Spot Electric will be contacted to see what they would suggest for replacing and upgrading the Christmas Lights.

 

Committee Reports:

  • Mr. Fenicle updated council on the PPL e-Power Meeting he attended and the cost saving suggestions that were presented at the meeting.
  • An invitation from Rohrer’s Quarry for a luncheon and tour was distributed to council

 

Executive Session:

  • A Motion was moved by Mr. Eshelman to adjourn to Executive Session for the discussion of real estate and personnel matters at 8:36 PM.  The Motion was seconded by Mr. Enterline and passed unanimously.
  • A Motion was moved by Mr. Enterline to adjourn from Executive Session at 9:15 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

Adjournment:

  • A Motion was moved by Mr. Eshelman to adjourn at 9:16 PM.  The Motion was seconded by Mr. Enterline and passed unanimously.

 

Respectfully Submitted
 

 

Linda Gerhart

Borough Council Minutes 03-12-2013

MANHEIM BOROUGH COUNCIL WORKSHOP

STREET/PARKS/POOL

March 12, 2013

 

Roll Call: President Bonnie Martin, Vice President Chris Simon, David Fenicle, John Eshelman, Rebekah Bowers and Mayor Eric Phillips

 

Staff:  Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Approval of the February 26, 2013 Minutes:

  • A Motion was moved by Mr. Eshelman to approve the Minutes of the February 26, 2013 Borough Council Meeting.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

Financial Reports:

  • A Motion was moved by Mr. Eshelman to approve the voucher list in the amount of $79,880.52.  The Motion was seconded by Mr. Simon and passed unanimously.

 

Visitor Comments:

  • Mr. Scot Funk was present to question how the electrical improvements to Market Square for the 250th Committee Lamp Post project were going to be funded.   He was told the Borough would be making the improvements.  He also questioned the current status of the hiring process for the new Borough Manager, which has been narrowed down to 5 candidates.  Council is hoping to have a new Borough Manager hired by the end of April.
  • Dr. Jury questioned whether a decision had been made on how questions and dialogue from residents during council meeting would be handled.  Dialogue from residents will be allowed but limited during council meetings.

 

Police Chief Report: (See attached News Release and Report)

  • Chief Stauffer distributed his report to Council to review.
  • The dog shed at the Public Works Facility is complete and in service.
  • Officer Adam Webb has completed his 6 month probationary period.  He comes highly recommended to become a full time police officer.
    • A Motion was moved by Mr. Eshelman remove Officer Webb from probationary status to be a full time Manheim Borough Police Officer.  The Motion was seconded by Mr. Simon and passed unanimously.
  • Manheim Post 5956, Veterans of Foreign Wars has requested permission to hold the annual Memorial Day Parade on May 27th at 9:30 AM with Police Department assistance.
    • A Motion was moved by Mr. Eshelman to grant permission for the Annual Memorial Day Parade on May 27th at 9:30 AM.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • Officer Szulborski is scheduled for training with the new canine to start on April 29th, with the dog possibly being put into service in June.
  • The new website is nearing completion.

 

Borough Manager Report:

  • TheSnack Attack cart is again requesting to return to Market Square from April 1st to September 27th.  The cart is self-sustaining.
    • A Motion was moved by Mr. Simon to approve the return of the Snack Attack cart on Market Square from April 1st to September 27th for the vendor permit fee of $300.00.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

Committee Reports:

  • The Finance Committee made a statement concerning a Facebook Posting suggesting that $400,000 is missing from borough surplus funds from the end of 2012.  Even though it did not cite any facts to substantiate the allegation, Borough Council takes these things very serious and will be looking into this matter further.   Since an audit was just completed and there were no discrepancies, there is not any truth to this claim.  Mr. James Koontz, the Borough Auditor gave a brief scenario of the current audit and explained that there is a surplus of $400,000.  He explained the reasons there is a surplus, the main one being the receipt of FEMA reimbursements from the flood in 2011for expenses at that time.  Lease payments from the School District were another contributing factor.  He assured everyone that the money was in our bank accounts at the end of 2012 and not missing.  He explained why a surplus of 4 months of expenditures is suggested for municipalities.  Mr. Eshelman addressed questions from Ms. Ditzler and Mr. Roth concerning future budgeting issues and the reserve funds.
  • Mr. Eshelman gave an update for the Public Works Committee on the 45 Market Square building.  The plans will be presented at the March 26th Council Workshop.

 

New Business:

  • Council was given an update on the cost of the Christmas Lights for the Square.  Discussion was held concerning the direction the borough would like to go for future Christmas Lights in the square.  The Public Works Committee will research the Christmas Lights.  Mr. Shaub explained the repairs that will be made to the Flagpole for the star and ball by the Fire Department.
  • The proposal for David Christian Services for 45 Market Square was discussed and will be considered for approval at the March 26th Council Meeting.  The proposal is for parking lot design work.  Discussion was held concerning parking in the area of the 45 Market Square building and the flow of traffic in the alley at the back of the building.

 

Old Business:

  • Hammerguard Aquatics is currently working on the opening of the Manheim Community Pool for the 2013 Season Memorial Day Weekend.

 

Council Reports:

  • The issues of the property that is adjacent to the Brick House Café are currently being investigated by the Interim Zoning Officer.
  • Ms. Ditzler questioned the use of the third floor of the 45 Market Square building.  Mr. Eshelman answered her question as the space is very small and not currently being utilized.  She also questioned the use of the new Farm Show Building for the Borough’s Meetings.
  • Dr. Jury questioned if there has been discussions with the School District and the Borough concerning the future of the elementary schools in the Borough.  Discussion was held concerning the effect of the new proposed school buildings on the Borough.

 

Executive Session:

  • A Motion was moved by Mr. Eshelman to adjourn to Executive Session for the discussion of real estate and personnel matters at 8:04 PM.  The Motion was seconded by Mr. Simon and passed unanimously.
  • A Motion was moved by Mr. Eshelman to adjourn from Executive Session at 8:35 PM.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

Mr. Roth questioned the content of the Facebook posting that was discussed earlier in the meeting and it was read.

 

Adjournment:

  • A Motion was moved by Mr. Eshelman to adjourn at 8:40 PM.  The Motion was seconded by Mr. Simon and passed unanimously.

 

Respectfully Submitted
 

 

Linda Gerhart

Borough Council Minutes 02-26-2013

MANHEIM BOROUGH COUNCIL WORKSHOP

STREET/PARKS/POOL

February 26, 2013

 

Roll Call: President Bonnie Martin, Vice President Chris Simon, Pro-Tempore Philip Enterline, David Fenicle, John Eshelman, Rebekah Bowers and Mayor Eric Phillips

 

Staff:   Stephen Gabriel, Interim Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

President Martin gave a brief explanation of the new format for the workshop sessions that will be held at the second council meeting of each month and for the meeting tonight.

 

Approval of the February 12, 2013 Minutes:

  • A Motion was moved by Mr. Eshelman to approve the Minutes of the February 12, 2013 Borough Council Meeting.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

Financial Reports:

  • A Motion was moved by Mr. Eshelman to approve the voucher list in the amount of $76,871.15.  The Motion was seconded by Mr. Enterline and passed unanimously.

 

Visitor Comments:

  • Magisterial District Judge Scott Albert was present to introduce himself and explain the current redistricting of the Magisterial District Offices in the County since the current office at 40 Doe Run Road will be closing effective May 1st.  The new office for Manheim Borough will be located at 424 South Engle Street in Mount Joy Borough.
  • Mr. David Althouse was present to comment on the swale at the edge of his property that was discussed at the previous meeting.  He voiced his concerns as to the necessity of this reconstruction since he feels the swale operates correctly and does not need to be upgraded.  He also did not feel he should have to contribute financially to this upgrade.  It was noted that the discharge pipe seems to be performing adequately.   Mr. Gabriel gave a brief history of the project.

 

Mayor and Police Chief Reports: (See attached News Release and Report)

  • Chief Stauffer distributed his report to Council to review.
  • Mayor Phillips announced he will be running for re-election on the May Primary Ballot.

 

Workshop:

  • Mr. Geoffrey Graybill, Chairman of the 250th Committee gave a presentation of the street light capital improvement project for Market Square. This was made possible through the 250th Committee fundraising efforts that were ongoing during the 250th Celebration in 2012.  There is a tentative dedication ceremony being planned for the street light project and the time capsule on Red Rose Sunday, June 6th.  It would be held on Market Square.  Mr. Dave Christian was also present to answer questions concerning the scheme plan distributed for review.  Manheim Borough has committed to upgrading the infrastructure for the electrical wiring for the new street light lamp posts.  The 250th Committee was looking for a tentative schedule for what would be completed on this project by the projected ceremony so they could plan their events for the dedication.  Discussion was held concerning the placement of crosswalks, future fundraising efforts and the Shade Tree Commission involvement with future planting of trees.  There are currently 17 street lights on the square, with an additional 19 proposed street lights on the plan.  It was noted that the mid-block crosswalk on Market Square was already approved by PennDOT.  It was suggested a stakeholder meeting with the people involved in and affected by this project should be scheduled possibly sometime in April.
  • Mr. Gabriel presented an update on the current hiring status by Hammerguard Aquatics, LLC for staffing the pool this summer and the repairs that are being scheduled this spring for the pool before opening day on May 25th.  The ADA required improvements are being scheduled and completed.  The possibility of allowing grandparents and parents who would not be swimming but only watching children to enter the pool without paying was presented for consideration.  They will check with the management company to see if they have dealt with this situation in the past.  The uniforms for the pool staff are currently being ordered.

 

Old Business:

  • The VFW Ballfields Lease Agreement and the MAA Ballfields Lease Agreement were presented for approval.  Mr. Gabriel gave a brief overview of the agreements and answered questions.
    • A Motion was moved Mr. Eshelman to approve the VFW Ballfields Lease Agreement and the MAA Ballfields Lease Agreement for 2013.  The Motion was seconded by Mr. Simon and passed unanimously.
  • The Logan Park Stream Restoration Project Pre-application Meeting is scheduled for February 28, 2013 at 1:00 PM at the site with the permitting agencies of DEP, the Corp of Engineers and County Conservation District.  The Borough has been invited to participate.
  • Mr. Gabriel presented quotes from Abel Construction, Lycoming Supply and B R Kreider for repair of Shearer’s Covered Bridge for discussion and approval.  Mr. Gabriel explained the scope of work.  The work will be performed in the summer to avoid interference with the school year.  The School District and Farm Show will be contacted to discuss cost sharing for this project.  An estimate will be requested from the Engineer for any of their cost that would be related to the project.
    • A Motion was moved by Mr. Fenicle to approve the quote from B R Kreider in the amount of $7,934 for repair of the Shearer’s Covered Bridge.  The Motion was seconded by Mr. Simon and passed unanimously.

 

Committee Reports:

  • The Public Works Committee met before the council meeting to discuss Street Projects Curb, Sidewalk and Driveway Aprons Treatment and the handling of these items with the street paving projects.  Discussion was held by the committee concerning written standards for these items in the current projects for 2013 as well as all future street projects since there are all different criteria involved.  Mr. Gabriel explained what will be involved in the CDBG project for 2013 for the Fulton Street area.  Construction for the CDBG project will hopefully be scheduled in July.  Future work on Mill Street was also looked at the during street inspection tour for consideration in 2014 for stormwater, mill and overlay work as well as possible work on South Hazel Street.  Discussion was held on which items from these future projects would be applied for on a CDBG application for 2014 and what projects could be funded by liquid fuels money.  Mr. Gabriel will discuss the cost estimates for these projects with the borough engineer.
  • Shade Tree Commission was discussed and any possible changes for the commission that may be reflected in the new borough code will be researched.

 

  • A report on the current status of the 45 Market Square Property was requested.  A meeting was held last week with the Architect to review what will soon be the final plan to be presented to council for approval.  Modifications were made to the plans as the option of having all the borough offices on the second floor is being considered.  The use of a small elevator (LULA) is being considered for those handicapped resident needing to get to the second floor.  The final plans will be presented for review by council at one of the council meetings in March.  The future of the current borough building was discussed and options for its use are being reviewed.
  • The advertising of council committee meeting dates was questioned.  A calendar for regularly scheduled committee meetings is currently being organized, but none have been scheduled as of yet.  The Finance Committee will start meeting sometime at the end of the second quarter and they will be listed on the website.

 

Council Reports:

  • Scheduling for the Partners Meeting is still being organized.
  • Purchasing the Christmas Lights from the American Legion for the Square was discussed.  Recognizing the American Legion for their contributions to the community was discussed as well as other organizations that donate to the beautification of the borough.

 

Executive Session:

  • A Motion was moved by Mr. Eshelman to adjourn to Executive Session for the discussion of personnel matters at 9:17 PM.  The Motion was seconded by Mr. Enterline and passed unanimously.
  • A Motion was moved by Mr. Eshelman to adjourn from Executive Session at 10:05 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

  • A Motion was moved by Mr. Eshelman to contract out rental unit inspections as long as the Borough’s costs are covered.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • A Motion was moved by Mr. Eshelman to advertise the Codes Enforcement Officer position pending confirmation of contracted rental unit inspections.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

Adjournment:

  • A Motion was moved by Mr. Eshelman to adjourn at 10:07 PM.  The Motion was seconded by Mr. Simon and passed unanimously.

 

Respectfully Submitted
 

Linda Gerhart

Borough Council Minutes 02-12-2013

MANHEIM BOROUGH

COUNCIL MEETING

February 12, 2013

 

Roll Call: Vice President Chris Simon, Pro-Tempore Philip Enterline, David Fenicle, John Eshelman and Rebekah Bowers

 

Staff:   Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Approval of the January 29, 2013 Minutes:

  • A Motion was moved by Mr. Enterline to approve the Minutes of the January 29, 2013 Borough Council Meeting.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

Financial Reports:

  • A Motion was moved by Mr. Enterline to approve the voucher list in the amount of $120,141.22.  The Motion was seconded by Mr. Eshelman and passed unanimously.
  • A Motion was moved Mr. Fenicle to approve the PD Fund voucher list in the amount of $307.92 for the Canine Fund. The Motion was seconded by Mr. Enterline and passed unanimously.

 

Visitor Comments:

  • Fire Chief Dan Reif presented the Year End Report for The Hope Fire Engine & Hose Company No. 1 of Manheim.  He highlighted the 2012 statistics and gave an overview of their service to Manheim Borough as well as the neighboring municipalities.  He updated council on the grants they received in 2012.  The Borough was thanked for their support of the Fire Company.  The Fire Company was thanked by council for their continued service to the community.
  • Mr. Dick Adair of 230 Adele Avenue was present to question and comment on the current condition of the North Point drainage swale located at his property.  He gave background information that he had on this project.  He feels the suggested solution from the borough engineer is not going to solve the problem.  It was noted that this does not have anything to do with the Miller Property that is also having issues with flooding in that area of the borough.
  • Mr. Lyle Cunningham, Commander for the American Legion was present to inform council that they will no longer be able to pay for the Christmas Lights on the Square.  They also asked for consideration in reduction of the fees they are being charged for Water, Sewer and Municipal Services, as they only use their building for two hours a month.
  • Mrs. Emily Ditzler questioned the number of council seats available for election this year and the procedures for elections.  Mrs. Ditzler and her husband Robert were also looking for an apology from a council member for a matter that happened after the council meeting on January 29th.  She gave a brief explanation why she felt it should be part of the public record.  The matter will be discussed between the individuals after the council meeting.

 

Mayor and Police Chief Reports: (See attached News Release and Report)

  • Chief Stauffer distributed his report and reviewed it with Council.  Chief Stauffer distributed his Year End Report and highlighted some of the statistics especially those that now include Rapho Township coverage.  The four areas that remain a concern in the borough in relation to crimes are rentals, theft, traffic and drugs.  Home Security Plans in regards to forced entry and home invasions was questioned and discussed.

 

Borough Manager Report:

  • The Borough Manager Report was distributed to Council for their review.

 

Shade Tree Commission:

  • Ms. Jean Gates was present to update council on the Shade Tree Commission Matching $1,500 Tree Maintenance Grant she is pursuing and to present the Shade Tree Commission members for appointment.
    • A Motion was moved by Mr. Fenicle to appoint Ms. Jean Gates to the Shade Tree Commission for a term expiring December 31, 2018.  The Motion was seconded by Mr. Enterline and passed unanimously.
    • A Motion was moved by Mr. Fenicle to appoint Ms. Carol Shank to the Shade Tree Commission for a term expiring December 31, 2017.  The Motion was seconded by Mr. Eshelman and passed unanimously.
    • A Motion was moved by Mr. Fenicle to appoint Ms. Deb Good Allen to the Shade Tree Commission for a term expiring December 31, 2016.  The Motion was seconded by Mr. Enterline and passed unanimously.
    • A Motion was moved by Mr. Fenicle to approve the submission of an application for a Matching $1,500 Tree Maintenance Grant.  The Motion was seconded by Ms. Bowers passed unanimously.

 

Committee Reports:

  • Public Works Committee noted the truck discussed at the last council meeting that needed repairs during the snow event was not the new truck as reported but the older one.

 

New Business:

  • The MS4 (Municipal Separate Storm Sewer System) Program Proposal from the Borough Engineer was presented for review and discussion.  The possible use of CDBG funds for this type of work was questioned.  The proposal will be discussed further at the next council meeting when more information will be available from Mr. Gabriel.

 

Committee Reports:

  • The Logan Park light that was reported out at a previous council meeting has been repaired.

 

Executive Session:

  • A Motion was moved by Mr. Eshelman to adjourn to Executive Session for the discussion of personnel matters at 8:01 PM.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • A Motion was moved by Mr. Enterline to adjourn from Executive Session at 9:00 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

  • A Motion was moved by Mr. Eshelman to hire Maggie Miller for the period of March 18 thru March 22, 2013 to assist with office work.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • A Motion was moved by Mr. Fenicle to approve the Pool Management Contract between Manheim Borough and Hammerguard Aquatics.  The Motion was seconded by Ms. Bowers and passed with a vote of 4 to 1.  Mr. Eshelman was the nay vote.

 

 

 

 

Adjournment:

  • A Motion was moved by Mr. Eshelman to adjourn at 9:03 PM.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

Respectfully Submitted
 

Linda Gerhart

Borough Council Minutes 01-29-2013

MANHEIM BOROUGH

COUNCIL MEETING

January 29, 2013

 

Roll Call: President Bonnie Martin, Vice President Chris Simon, Pro-Tempore Philip Enterline, David Fenicle and Rebekah Bowers

 

Staff:  Stephen Gabriel, Interim Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Approval of the January 8, 2013 Minutes:

  • A Motion was moved by Mr. Simon to approve the Minutes of the January 8, 2013 Borough Council Meeting.  The Motion was seconded by Mr. Enterline and passed unanimously.

 

Financial Reports:

  • A Motion was moved by Mr. Simon to approve the voucher list dated in the amount of $145,279.57.  The Motion was seconded by Mr. Enterline and passed unanimously.  Since there were vouchers for the Manheim Borough Authority, Mr. Fenicle abstained from voting.

 

Visitor Comments:

  • Ms. Deloris Miller was present to inquire about the current status of the estimates for the swale reconstruction work at her property.  Mr. Gabriel updated her on the current status of the project.
  • Ms. Angela Hammer and Ms. Christina Donnelly of HammerGuard Aquatics, LLC were present to introduce themselves as the new management company for the Manheim Community Pool for 2013.  They answered the questions about the hiring process.
  • Ms. Emily Ditzler was present to inform council that she was accosted after the last council meeting and to let them know that she will not let that happen again and if it does she will be contacting the Attorney General’s Office.

 

Mayor and Police Chief Reports: (See attached News Release and Report)

  • Retiring Officer Ronald Shank was praised for his 25 years of service to the community and presented with his duty firearm, a plaque, photo ID and his retired officer badge by Chief Stauffer.
  • Chief Stauffer distributed his report and reviewed it with Council.
  • Chief Stauffer presented options to the handling of stray dogs in the borough since the contract with Playful Pups will soon be ending February 28th.  He presented several options and explained the pros and cons.  Rapho Township approved the contract with the SPCA, but was waiting to see what direction the borough was taking.
    • A Motion was moved by Mr. Fenicle to approve SPCA Contract Option #1 and to keep the dogs here in the borough for the first 24 hours.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • The damage to police cruisers was questioned.  Chief Stauffer explained the disciplinary procedure for the officers.  It was mentioned that there was only one vehicle accident in the borough the month of December which was unusual.

 

 

Borough Manager Report:

  • The Borough Manager Report was distributed to Council for their review.
  • Mr. Gabriel gave an update of the School District Elementary School Proposal for a campus in Rapho Township to house approximately 1,000 elementary school students along with renovations proposed for the Doe Run Elementary School in Penn Township.  The next Facilities Committee meeting will be held February 11th.  A Traffic Study is currently being performed.  It has been suggested that the scope of the Traffic Study be reviewed by Manheim Borough and Penn Township.  Mr. Gabriel also shared information from the County concerning the Regional Comprehensive Plan which will need to be updated.  It was suggested that plan should be reviewed by all three municipalities involved and that all three municipalities approve the updated plan, instead of only Rapho Township where the project is located.
  • The Codes Enforcement Officer position structure will be discussed by the Personnel Committee before the next council meeting so recommendation can be presented for consideration.
  • Mr. Gabriel discussed the protocol for contacting the solicitor since the Interim Codes Enforcement Officer needs to contact the solicitor’s office concerning questions on a subdivision that was approved years ago and was never constructed.  When it is necessary to contact the solicitor these questions would be processed through the Borough Manager or the Council President.
  • Mr. Gabriel was asked at the last council meeting to contact the Auditor for clarification on distribution of the vouchers to the public at the council meeting before they are approved.  The Auditor indicated that in his 30 years in this business none of his municipalities have ever distributed the voucher list before it was approved.  If it is available at all it would be made available after the meeting where they are approved.  However, there is not a law to mandate this action, so it is up to the council as to how they want to handle this request.  He suggested making them available the next morning after the meeting, then if there was a question staff would be able to answer them.  Pros and cons to the handling of the distribution of the voucher list were discussed with input by residents and council members.  The difference between the treasurer for the Authority and the Borough was explained as being two different types of positions.
    • A Motion was moved by Mr. Fenicle to uphold the January decision to have the vouchers available to the public at the council meetings as a trial period for another 4 months.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • Mr. Gabriel gave a brief overview of the suggested workshop sessions to be held to better inform council on the budget and financial aspects of the operation of the borough as well as the other Council Committees.  The Revenue and Expense Reports would be covered during the Finance Workshop sessions.   Discussion was held concerning the scheduling of workshops to be held monthly at the second meeting of the month.  A schedule will be compiled for the workshops session with the first one on February 26th featuring the Parks/Pool and Public Works Committees.  It was suggested to utilize the input of the citizen of the borough for the borough projects.
  • Establishing Long Range Goals for the borough and scheduling a town meeting in the future were discussed.  Council Members will start making lists of goals they would like to achieve as the Borough Council.  Goals will also be discussed during the workshop sessions.
  • A new date is being scheduled in the near future for the Partners Meeting between Penn Township, Manheim Borough and Rapho Township.
  • The Borough has currently received 46 applications for the Borough Manager position.
  • The MS4 Program for municipalities was explained and the 2013 responsibilities required for our borough will be discussed with the Borough Engineer to see what can be handled by the staff versus what will need to be handled by the Engineer.
  • Mr. Gabriel updated council on the possible scheduling of work this spring at the Covered Bridge in Memorial Park.

 

Committee Reports:

  • Discussion was held concerning regular schedules for council committee meetings.  Public attendance at committee meetings was discussed.
    • A Motion was moved by Ms. Bowers to allow public attendance at Borough Council Committee Meeting unless the Chairperson advises that the meeting is closed to public attendance and the Chairperson will also decide whether public comment will be allowed during the meetings.  The Motion was seconded by Mr. Enterline and passed with a 4 to 1 vote.  Mr. Enterline was the nay vote.

A calendar will be discussed at the next council meeting workshop as to a regular schedule for committee meetings.

 

New Business:

  • Markley Actuarial 2013 Pension Plan Services Contract in the amount of $8,000 was presented for approval.
    • A Motion was moved by Mr. Enterline to approve the Markley Actuarial 2013 Pension Plan Services Contract in the amount of $8,000.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • C M High 2013 Traffic Signals Maintenance Contract was presented for approval.
    • A Motion was moved by Mr. Fenicle to approve the C M High Traffic Signals Maintenance Contract for 2013.  The Motion was seconded by Mr. Enterline and passed unanimously.
  • The Grant Contract for the acceptance of the 2013 CDBG funding for Phase 2 of the Fulton Street Project from the Lancaster County Housing and Redevelopment Authorities was presented for approval.
    • A Motion was moved by Mr. Fenicle to accept the Grant Contract for the 2013 CDBG funding for Phase 2 of the Fulton Street Project from the Lancaster County Housing and Redevelopment Authorities in the amount of $180,000.  The Motion was seconded by Mr. Simon and passed unanimously.
  • The Positions Open for 2013 May Primary Ballot in Manheim Borough were discussed as the County is gathering this information and has requested that it be forwarded to them no later than February 19th.  Three council positions and the Mayor would be up for re-election.
  • The Phase 2 Proposal from Interior Planning Group for 45 Market Square was presented to council for their review and consideration.  Mr. Gabriel explained the next step in the approval process for this project.

 

Old Business:

  • Ordinance 633 amending the Borough’s Non-Uniform Pension Plan was presented for approval.  Mr. Gabriel highlighted the changes being amended in the Ordinance.
  • A Motion was moved by Mr. Fenicle to adopt Ordinance 633 amending the Borough’s Non-Uniform Pension Plan.  Mr. Enterline seconded the motion and it passed unanimously.
  • Policies for the Pool were discussed and the Lap Pool policy will be handled the same as it was when the pool was managed by McRec.  Adults age 18 and over may use the 25 meter pool. Children age 4 and under are permitted in the 25 meter pool with a parent or guardian.  Swimming Laps only is allowed for those individuals under 18 years of age.  Horseplay will not be tolerated.  Swimming laps is limited to 1 person per lane and no use of starting blocks.  Adults have priority in lap lanes at all times.
  • A Motion was moved by Mr. Fenicle to accept the Lap Pool policy as presented.   (Adults age 18 and over may use the 25 meter pool. Children age 4 and under are permitted in the 25 meter pool with a parent or guardian.  Swimming Laps only is allowed for those individuals under 18 years of age.  Horseplay will not be tolerated.  Swimming laps is limited to 1 person per lane and no use of starting blocks.  Adults have priority in lap lanes at all times.)  Mr. Simon seconded the Motion and it passed unanimously.
  • The Concession Stand was discussed and items that HammerGuard has suggested for operation of the Concession Stand were presented for consideration.  It was suggested that the Parks/Pool and Finance Committees reviewed these items.
  • President Martin reported on her meetings and phone conversation with residents concerning the replacement of missing signs at Gramby and Grant Streets and the possibility of not having the Gramby and Penn Streets intersection as a 4 Way Stop.  A review of minutes from past Planning Commission Meetings and Council will be researched to if any action was taken.
  • Discussion was held concerning problems with the Snow Plow during the last snow storm.

 

Council Reports:

  • It was noted that the Public Works Department is doing a good job with snow plowing so far this year.
  • It was announced that President Martin had met with Mr. Roth, Mr. Kratzer and Mr. Rohrer about emergency management requirements.  Mr. Roth would like a Laptop Computer and Cell Phone purchased for Emergency Management Coordination with the cost to be shared equally with Penn Township and Manheim Borough.  The ministerial group will be contacted to see if they can use some of the donated money in the emergency management fund for blankets, clothing and cots for future emergency situations.  The Penn Township building will be the location used by Mr. Roth for emergency management situations as they have a generator available at that building.

 

Executive Session:

  • A Motion was moved by Mr. Enterline to adjourn to Executive Session for the discussion of personnel matters at 8:53PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

  • A Motion was moved by Mr. Enterline to adjourn from Executive Session at 9:26 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

Adjournment:

  • A Motion was moved by Mr. Simon to adjourn at 9:27 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

Respectfully Submitted
 

 

Linda Gerhart

Borough Council Minutes 01-08-2013

MANHEIM BOROUGH

COUNCIL MEETING

January 8, 2013

 

Roll Call: President Bonnie Martin, Vice President Chris Simon, Pro-Tempore Philip Enterline, David Fenicle, Rebekah Bowers and Mayor Eric Phillips

 

Staff:  Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

A Moment of Silence was held in memory of Aaliya Boyer, the 10 year old resident who had died after being accidently shot New Years Eve.

 

President Martin announced the Full Time Borough Manager search had failed and they will be advertising the position again.

 

Approval of the December 11, 2012 Minutes:

  • A Motion was moved by Mr. Simon to approve the Minutes of the December 11, 2012 Borough Council Meeting.  The Motion was seconded by Mr. Enterline and passed unanimously.

 

Financial Reports:

Distributing the Voucher Lists to the public before Council Meetings was discussed.  It will be researched further with the auditor and a decision will be made at the next council meeting.  Procedure for handling of the Holiday Luncheon for the employees was discussed.  Mr. Enterline explained the voucher for 2012 school taxes for the building at 45 Market Square.  The taxes have been paid but are being disputed with Manheim Central School District.

  • A Motion was moved by Mr. Fenicle to ratify the voucher list dated December 28, 2012 in the amount of $131,846.19.  The Motion was seconded by Mr. Enterline and passed unanimously.
  • A Motion was moved by Mr. Fenicle to ratify the voucher list dated December 31, 2012 in the amount of $11,550.99.  The Motion was seconded by Mr. Enterline and passed unanimously.
  • A Motion was moved by Mr. Fenicle to ratify the PD Fund voucher list in the amount of $1,655.25.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • A Motion was moved by Mr. Enterline to preapprove Sandra Mitchell for Permission to Process Recurring Voluntary Employee Payroll Reduction Items and Postage Needs between Council Meetings.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

Visitor Comments:

  • Ms. Doreen Ober from the Manheim Downtown Development Group was present to update council on the Glow in the Dark Race scheduled for Spring 2013.  She distributed a handout of the proposed route and the number of Fire Police and volunteers that would be needed for the event.   It was noted that the date will be moved to June 1st.  The PennDOT road closure applications for the 4 events that the MDDG is hosting this year were presented for signatures by the borough so they can be submitted to PennDOT for their approval.
  • Mr. Brad Roth was present to question the elimination of wards in the borough.  This matter had not come before council for any consideration.  Questions from Ms. Ditzler were answered about the wards.

Mr. Roth was also questioning the approved budget tax increase to see if it is going to be reduced because he thought there was a surplus of revenue.  The reserve figures for the borough operation were explained.  Mr. Roth questioned information he received from his Right to Know Request and asked the council to be more transparent with information.  Mr. Roth asked to be able to attend Finance Committee Meetings.

  • Ms. Emily Ditzler questioned the functions of the borough council committees meeting especially pertaining to finances and how they keep each other informed of what happens at those meetings.  It was noted that any questions a resident has can be discussed with the Director of Finance at any time.  Ms. Ditzler expressed her views on the organization of council.

 

Mayor and Police Chief Reports: (See attached News Release and Report)

  • Mayor Phillips distributed his report and reviewed it with Council.  He mentioned the tragic death of Aaliya Boyer. He reported on the Christmas tree decoration removal, the greatly appreciated help for Christmas light decorating from Garden Spot Electric and the Manheim American Legion and the continued success of the Stiegel Glassworks.
  • Chief Stauffer distributed his report and reviewed it with Council.  He highlighted the Year-end Statistics and the borough’s current contract with Playful Pups that is now being terminated so another outlet will need to be found for the handling of stray dogs.  Chief Stauffer will have some scenarios on the stray dog contract at the next council meeting.  Continuing evaluation of the security at our schools in light of the Sandy Brook School shooting last month will be ongoing and safe school meetings will be scheduled.

 

Borough Manager Report:

  • The Borough Manager Report was distributed to Council for their review.

 

Committee Reports:

  • The Pool/Parks Committee met to discuss the pool rates for the 2013 season. The new rates which were distributed to council for their review at the last council meeting will be approved tonight with the adoption of Fee Resolution 1-2013 unless there are any changes.  The rules for the competition pool were reviewed by the committee and the rules established for that pool by McRec will be the rules that will be followed for the 2013 season.
  • Mr. Enterline gave an update on the fees that have been changed on the Fee Schedule for 2013.  The Fee Resolution will be presented for approval under new business.

 

New Business:

  • Resolution 1-2013 – Fee Schedule for 2013 was presented for approval.
  • A Motion was moved by Mr. Simon to approve the Resolution 1-2013 Fee Schedule.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • Mr. Randy Lauver was presented for reappointment to the Civil Services Commission for a 6 year term.
  • A Motion was moved by Mr. Enterline to reappoint Mr. Randy Lauver to the Civil Service Commission for a 6 year term.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • Ms. Barbara Horst was presented for reappointment to the Manheim Borough Authority for a 5 year term.  This appointment was upon recommendation from Penn Township.
  • A Motion was moved by Ms. Bowers to reappoint Ms. Barbara Horst to the Manheim Borough Authority for a 5 year term.  The Motion was seconded by Mr. Simon and was passed unanimously.  Mr. Fenicle recused himself from voting.
  • Mr. Wade Baker was presented for reappointment to the Manheim Borough Authority for a 5 year term.
  • A Motion was moved by Ms. Enterline to reappoint Mr. Wade Baker to the Manheim Borough Authority for a 5 year term.  The Motion was seconded by Ms. Bowers and was passed unanimously.  Mr. Fenicle recused himself from voting.
  • Ms. Michelle Weiss was presented for reappointment to the Zoning Hearing Board for a 5 year term.
  • A Motion was moved by Mr. Fenicle to reappoint Ms. Michelle Weiss to the Zoning Hearing Board for a 5 year term.  The Motion was seconded by Ms. Bowers and was passed unanimously.
  • Permission was requested to approve the purchase of road salt if it is necessary between council meetings, since the cost would exceed the $1,000 limit for purchases that need to be approved by council.
  • A Motion was moved by Mr. Fenicle to approve the purchase of road salt when it is necessary without preapproval from council.  The Motion was seconded by Ms. Bowers and was passed unanimously.

 

Old Business:

  • The Parks/Pool Committee presented their recommendation that Council approves the Bid for 2013 Pool Management Services received from Hammerguard Aquatic Services, which was the lowest bid.  Mr. Enterline gave an overview of each of the 4 bids received by the borough.
  • A Motion was moved by Ms. Bowers to approve the Bid for 2013 Pool Management Services received from Hammerguard Aquatic Services.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • The Parks/Pool Committee presented their recommendation that Council approves the Bid for 2013 Pool Concession Stand Services received from Hammerguard Aquatic Services.
  • A Motion was moved by Ms. Bowers to approve the Bid for 2013 Pool Concession Stand Services received from Hammerguard Aquatic Services.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • The Parks/Pool Committee recommends that Council authorizes the pursuit of quotes and bids for the pool complex repair work currently necessary for the 2013 Pool Season.  It was noted that some of the repairs could possibly be handled by the Public Works Department.  The Pool Complex will be part of the discussion at the Partners Meeting scheduled for Wednesday, February 20th at the Manheim Borough Council Chambers.  (Penn Township has conflict with February 20th; a new date is to be determined)
  • A Motion was moved by Mr. Fenicle to pursue bids and quotes for the repair work necessary for the Pool Complex for 2013 so a decision can be made as to the scheduling of the work.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • Ordinance 633 amending the Borough’s Non-Uniform Pension Plan was presented for discussion and possible consideration for advertisement.
  • A Motion was moved by Mr. Enterline to advertise Ordinance 633 amending the Borough’s Non-Uniform Pension Plan for approval at the council meeting on Tuesday, January 29th.  Mr. Fenicle seconded the motion and it passed unanimously.
  • Discussion was held concerning the hiring of a Zoning Officer, starting the search process now instead of waiting until a Borough Manager was hired as was originally decided.  It was decided that Mr. Simon will contact Mr. Gabriel to start this hiring process.  Personnel will research what direction may be best for this position and bring their recommendation to council.

 

 

Council Reports:

  • Ms. Emily Ditzler questioned the effect of the KOZ tax revenue in 2014 and if it would have any effect on the reduction of the current tax millage.
  • The Rules and Regulation for the 2013 Pool Season will be available at the council meeting on January 29th.
  • Mr. Roth questioned the current status of restricted parking in the Municipal Lot located on North Wolf Street.  The Public Works Department is currently working on the placement and ordering of signs for this Municipal Lot.
  • Potholes throughout the borough were discussed and noted.
  • A Motion was moved by Mr. Fenicle to also allow the Public Works Department to purchase road material as needed if it is over $1,000.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • The parking situation on Logan Alley off of South Main Street behind the Veterinary Office was discussed.
  • The five point intersection at Zern’s Beverage was discussed.  The Planning Commission minutes will be researched to see if there was any action taken with this situation.

 

Executive Session:

  • A Motion was moved by Mr. Fenicle to go to Executive Session for the discussion of personnel matters at 8:42 PM.  The Motion was seconded by Mr. Enterline and passed unanimously.

 

  • A Motion was moved by Mr. Enterline to adjourn from Executive Session at 9:15 PM.  The Motion was seconded by Mr. Simon and passed unanimously.

 

  • A Motion was moved by Mr. Fenicle to give all Non-Uniform Employees a cost of living increase of 3%.  The Motion was seconded by Mr. Simon and passed unanimously.

 

Adjournment:

  • A Motion was moved by Mr. Fenicle to adjourn at 9:17 PM.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

Respectfully Submitted
Linda Gerhart