Jim Fisher

2016 Council Meeting Packets

Borough Council Minutes 02-10-15

MANHEIM BOROUGH COUNCIL
February 10, 2015

Roll Call: President Dave Fenicle, Pro-Tempore Brad Roth, Bryan Howett, Bonnie Martin, Rebekah Bowers and Mayor Scot Funk

Staff: Mark Stivers, Borough Manager, Police Chief Joseph Stauffer and Linda Gerhart, Recording Secretary

Visitors:
• Ms. Barbara Basile from the Manheim Community Library was present to invite everyone to the Annual Library Open House and to thank Mr. David Thompson for allowing the library patrons to use his parking spaces adjacent to the borough building.

• Mr. Phil Grahek representing the Friends of the Manheim Pool Committee was present to update council on the current status and strategy of the group as they have started meeting the first Tuesday of each month. Their primary objective currently is the marketing of the pool for 2015 through the news media, increased directional and property signage and mailings. A sample of suggested signage for the property was distributed. An extension of the fee schedule discount was also suggested for a longer period of time into April. The graduated fee schedule changes were discussed and a recommendation from the Parks/Pool Committee will be presented for approval at the next council meeting. The issue of capital funding was presented for consideration. The process for suggested and requested spending was discussed. This process will be more detailed and defined between council and the handling of recommendations from this committee in the future. It was requested that the Parks/Pool Committee meeting be scheduled for the second Tuesday of the month and the Public Works Committee meeting be scheduled for the last Tuesday of the month in the future to coincide with the Friends of the Manheim Pool Committee meeting.

• Mr. Skip Hetrich made suggestions concerning purchases of daily ticket deals that may boost pool sales for those who do not purchase seasonal passes.

• Mr. David Thompson was present to discuss his request to the Manheim Downtown Development Group to switch his parking space behind the borough building back to his business only instead of the general public. He outlined his reasoning that the spaces are not being used for their original intent. He feels the use of the spaces is being abused by staff and the police and the original agreement between the MDDG and himself was not fulfilled. He explained the easements and parking requirements at the borough building. He will not pull them if all parties involved can come to an agreement and have parking available for the library. Discussion was held as to how to handle this situation. The possibility of researching the draft copy of a past parking plan was suggested. Mr. Thompson and Mr. Stivers will meet and research this situation further to come to an agreeable parking solution.

Mayor & Police Chief Report:
• The Mayor mentioned that the handling of the weather events by borough staff has gone well. He announced that there will be two new eating establishments in the area opening in April. One is in Penn Township and the other will be located at the former location of Jo Boys on South Main Street.

• The Chief Stauffer distributed his report and reviewed it with Council.

• It was noted that a donation of $2,000 was received from Rohrer’s Quarry by the Police Department and will be acknowledged at a public presentation in the near future.

• Council was updated on the status of the training for the three new officers, and it is going well.

• Chief Stauffer explained the current Naloxone funding program which has begun in Lancaster County through the District Attorney’s Office.

Borough Manager Report:
• Mr. Stivers presented his report to Council.

• He updated council on the current status of the PennDOT meetings and conversations regarding the construction and maintenance of the three bridges bordering the borough that are located on PennDOT roads.

• Council was updated on the current discussions that are being held with DEP concerning the permit to start on the creek cleanouts to help with the flooding issues. This work would be planned in conjunction with PennDOT maintenance work once the DEP permit is obtained. Hopefully, some of this process will be expedited so the work could possibly be started this year.

• Council was updated on a request from Verizon Wireless to install mini cells in the borough on our traffic signal standards.

• Council was updated on CCWA meeting Mr. Stivers attend with the main topic of discussion being the Logan Park project, funding for Doe Run and changes to TMDL for Chiques Creek.

Action Items:
• A request for the Manheim Fire Police to help with the Penryn Fire Company Mud Sale on March 20th and 21st was presented for approval.
 A Motion was moved by Mr. Roth to approve the Fire Police helping with the Penryn Fire Company Mud Sale on March 20th and 21st. The Motion was seconded by Mr. Howett and passed unanimously.

• The proposed configurations alterations for the back to back billboard at 315 South Main Street was presented for discussion and approval. Mr. Stivers explained the negotiations involved with this appeal from a Zoning Hearing Board denial for their original application. He explained the reduction in the size of the sign and other alterations that were made, as well as time provided for digital messages and announcements from the borough. The appeal process and council’s involvement in this appeal was explained. It was requested that the sign ordinance be reviewed.
 A Motion was moved by Mr. Howett to approve the negotiated billboard sign configuration as presented. The Motion was seconded by Mr. Roth and passed with a vote of 4 to 1. Ms. Bowers was the nay vote.

• The Borough Council Meeting Minutes for January 27, 2015 were presented for approval.
 A Motion was moved by Mr. Roth to approve the minutes for January 27, 2015. The Motion was seconded by Ms. Bowers and passed unanimously.

• The Voucher List in the amount of $3,000.00 was presented for ratification.
 A Motion was moved by Mr. Howett to ratify the Voucher List in the amount of $3,000.00. The Motion was seconded by Ms. Martin and passed unanimously.
• The Voucher List in the amount of $1,968.66 was presented for approval.
 A Motion was moved by Mr. Roth to approve the Voucher List in the amount of $1,968.66. The Motion was seconded by Mr. Howett and passed with a vote of 4 to 0. President Fenicle recused himself since he is an employee of MAWSA.
• The Voucher List in the amount of $20,828.06 was presented for approval.
 A Motion was moved by Mr. Roth to approve the Voucher List in the amount of $20,828.06. The Motion was seconded by Mr. Howett and passed unanimously.

• A letter was received from Ms. Kayla Heiserman stating her request to be considered for appointment as a Junior Council Person. Discussion was held concerning the length of term for this position. She would be sworn in at the next council meeting and begin her term.
 A Motion was moved by Ms. Bowers to appoint Ms. Kayla Heiserman as a Junior Council Person. The Motion was seconded by Ms. Martin and passed unanimously.

Committee Reports:
• The Finance Committee will be meeting after the council meeting this evening.

• The Parks/Pool Committee items were discussed earlier in the meeting.

• The Personnel/Police Committee will be meeting soon to start the interview process for the applications received for the Finance Director position.

• The Public Works Committee presented their recommendation on the renovations to the Community Room. They recommend painting the upper portion of the room.
 A Motion was moved by Ms. Martin to approve the painting of the ceiling in the Community Room from the duct work up. The Motion was seconded by Mr. Howett and passed unanimously.
It was also noted that prices are also being researched on upgrades to lighting and carpeting. Discussion was held on the future use of the Community Room.

The demo plan for the American Legion building is moving forward and the Cost Opinion is within the budget. The conceptual plans for the new police station will be presented at one of the next two council meetings. The cost opinions are still within the budget numbers presented. The Land Development Plans will hopefully be presented at the February 24th Meeting. It was suggested that a second cost opinion estimate may be feasible.

The conceptual storm water ideas from our Engineer for Mill Street were presented and discussed.

• There was no report from the MDDG. Mr. Stivers did update Council on the ER Committee Meeting he attended. They are planning another Realtor Connect since the previous one was so successful.

New Business:
• Ms. Martin and Ms. Bowers are involved in the burying of the time capsule event and will be meeting with Mr. Stivers to start planning this activity tentatively scheduled for the second weekend in June. The possibility of having food trucks involved was discussed.

• Council was reminded about the upcoming LCBA meeting scheduled for February 25th.

Old Business:
• The sign ordinance and noise ordinance are both currently being worked on.

• It was also asked that outdoor tables and chairs to be placed in the borough be researched for the spring.

Council Reports:
• Council was reminded to complete their ethic forms for 2014.

• It was noted that this is an election year and we have 3 council positions up for election. President Fenicle announced he will not be seeking re-election.

• The Chiques Creek TMDL and their impact on the borough was explained by President Fenicle.

• It was noted that we need to keep reminding residents that they need to clear their sidewalks with continual snow events we are experiencing. Discussion was held on the enforcement of this issue. Ms. Bowers noted a property on South Main Street that needs to investigated for icy sidewalks.

Adjournment:
• A Motion was moved by Ms. Martin to adjourn at 8:52 PM. The Motion was seconded by Mr. Howett and passed unanimously.
Respectfully Submitted,

Linda Gerhart

Borough Council Minutes 10-28-2014

MANHEIM BOROUGH COUNCIL
October 28, 2014

Roll Call: President Dave Fenicle, Pro-Tempore Brad Roth, Rebekah Bowers, Bonnie Martin, Bryan Howett and Mayor Scot Funk

Staff: Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

Code Appeal Decision: Mr. Mike Davis of Barley Snyder and the Hearing Officer for the Appeal of the Property Maintenance Violation Letter of September 3, 2014 received by Mr. Richard Eyman of 40 North Main Street presented the Borough Council Decision from the Hearing held during the Council Meeting of October 14th. Resolution 8-2014 was presented and read. This resolution resolves that the Borough Council of the Borough of Manheim hereby denies the appeal of Richard Eyman regarding the Property Maintenance Code Enforcement Notice dated September 3, 2014 and affirms the determination of the Borough Code Enforcement Officer.
 A Motion was moved by Mr. Roth to approve Resolution 8-2014 as read. The Motion was seconded by Ms. Martin and passed unanimously.
The resolution will be formally signed and an original copy mailed to Mr. Eyman.

Visitors:
• Mr. Robby Smith was presented with a proclamation from the Mayor and other tokens of appreciation for his Eagle Scout project of replacing the roof on the gazebo on Market Square. Representative Fee and Doreen Ober, Main Street Manager also offered their congratulations on a well done project.

• Ms. Barbara Basile was present to thank council once again for the use of the building space and the contribution the Manheim Community Library receives each year, which she hopes will be included in the budget for next year as well.

Manheim Downtown Development Group Report:
• Ms. Doreen Ober presented the quarterly report to council highlighting the recent successful annual car show and the future events planned for the holidays. The merchants in the borough have organized a monthly “First Friday” event, with the first one showing increased sales for the participating businesses. Guidelines and policies for this event are being discussed and the second event will be held Friday, November 7th. Christmas in Manheim is also being planned for the weekend of December 6th. The Audit has been completed and the grant has been closed. She requested consideration from council for a contribution to the MDDG for 2015 and that the Cooperation Agreement between the Borough & MDDG is signed for at least the year 2015. Ms. Ober was thanked for her hard work and well organized events.

Mayor and Police Chief Report:
• Mayor Funk gave his report to council. He explained the fund raising efforts of the Police Department for “No Shave November” which funds the Social Service effort in Manheim to bring Christmas gifts to less fortunate children in our area.

• Mayor Funk commented on the great effort completed by the school district on the move to the temporary Doe Run on Gramby Elementary School.

• Chief Stauffer distributed his report and reviewed it with Council.

• He reviewed the current statistics and updated council on how well the new traffic patterns are going due to the opening of Doe Run On Gramby. The new radio system will be going live on November 10th.

Borough Manager Report:
• Mr. Stivers presented his report to Council.

• Council was updated on the finalization of the West Stiegel Street project, which unfortunately became a much larger project than first thought. There were some traffic problems with drivers ignoring the barricades and actually driving on the fresh paving as it was being completed. The routing of traffic and unannounced work of UGI was discussed. The trees will be planted in the next few weeks.

• Council was updated on the settlement for the 45 Market Square property completed earlier in the day. The work at 16 East Stiegel Street for asbestos abatement is complete and as soon as the final report is received, the building will be demolished.

• Council was updated on the Penn IDA meeting that Mr. Stivers attended, which is an organization formed to help with financing for tax free loans for businesses and next generation farmers. MAEDC is currently working a possible project with the White Farm located in Penn Township.

• The Codes Enforcement Officer has resigned for personal reasons. Mr. Rob Moyer of Commonwealth Codes will be replacing him in the interim.

• Council was updated on the current status of the Chiques Creek Watershed Alliance project at Logan Park.

• The Committees will be contacted to start scheduling special meetings to discuss the budget.

Action Items:
• Mr. Chris Simon who was not able to attend the meeting because he was out of state called in on speaker phone to be part of the discussion and so he could hear all the testimony concerning the future of the Manheim Community Pool. The Parks/Pool Committee met before the Council Meeting and reported on their discussions and recommendation for the future of the Pool. The group feels the pool adds value to the community but realizes that there is a need for funds to offset the cost of operation and improvements to the complex. They believe there is a need to make a multi-year commitment to the pool as this may have had a negative effect on memberships. After reviewing the public input and the financial situation, it is the recommendation of the Parks/Pool Committee to make a 5 year commitment to keep the pool open and to form a Pool Advisory Committee to provide a 5 year plan to improve the pool with a focus on the pool house initially and any immediate functional improvements.

Mr. Roth emphasized the current financial numbers for the operation of the pool considering the fact that Penn Township and Rapho Township will not be contributing to the pool operation. He feels this would put the entire tax burden on the residents. He presented his estimated assessment of what the additional tax burden would be for each resident. He mentioned that only 8% of the borough actually uses the pool according to memberships. He is concerned about the additional tax burden to senior citizens especially and the fact that there is no business plan in place. He does not feel it is fair to residents to pay same price for memberships as members from municipalities that do not contribute to the pool.

Mr. Howett reiterated that there are different things in the community that are part of the operation of the borough and well-being of the community but they do not directly affect every property owner. The welfare of the community and the effect on the future of this community needs to also be considered. The decision council is making is not strictly a business decision.

It was emphasized if the pool is kept open that goals need to be set and accomplished if this pool is going to survive. There needs to be a long range commitment from council and pool members to make the pool a success. Long term contracts and long range plans for capital repairs are necessary.

Mr. Simon, Mayor Funk and Ms. Bowers all voiced what an asset this pool is for the community and that there is a need to fight to sustain it.
 A Motion was moved by Ms. Martin to approve the recommendation of the Parks/Pool Committee to commit to keeping the pool open for 5 year and to form a Pool Advisory Committee. The Motion was seconded by Mr. Simon and passed with a roll call vote of 4 to 2.
Brad Roth No
Bonnie Martin Yes
Bryan Howett Yes
Rebekah Bowers Yes
Chris Simon Yes
David Fenicle No

There was a brief recess called at 7:57 PM as the press was present and requested a statement.

The Meeting was brought back to order at 8:10 PM.

• A request for the closing of Market Square for the installation of the Christmas lights on November 15th and the dismantling of the Christmas lights on January 10th was presented for approval.
 A Motion was moved by Mr. Roth to approve closing of Market Square for the installation of the Christmas lights on November 15th and the dismantling of the Christmas lights on January 10th. The Motion was seconded by Mr. Howett and passed unanimously.

• Resolution 7-2014 Ratification of Sale of 41-45 Market Square was presented for approval.
 A Motion was moved by Mr. Howett to approve Resolution 7-2014 Ratification of Sale of 41-45 Market Square. The Motion was seconded by Ms. Bowers and passed unanimously.

• A Fireworks Permit from the Dave Hahn & Jeff Hughes to honor Mike Williams after the final regular season home Football Game on Friday, October 31st was presented for approval.
 A Motion was moved by Mr. Roth to approve the Fireworks Permit from the Dave Hahn & Jeff Hughes for a display to honor Mike Williams after the Football Game on Friday, October 31st. The Motion was seconded by Ms. Martin and passed unanimously.

• The 2015 Trash Contract Bid summary of results and a confidential letter from the solicitor were presented to council for their review. The lowest bidder was Lebanon Farms Disposal and there seems to be no reason not to accept this bid.
 A Motion was moved by Mr. Roth to accept the bid from Lebanon Farms Disposal for a three year trash contract. The Motion was seconded by Mr. Howett and passed with a vote of 4 to 1. Ms. Martin was the nay vote.

• The request for No Parking signs for limited designated hours in the area of the Doe Run on Gramby Elementary School on North Linden Street and East Gramby Street was presented for approval.
 A Motion was moved by Mr. Roth to install No Parking signs for limited designated hours in the area of the Doe Run on Gramby Elementary School on North Linden Street and East Gramby Street. The Motion was seconded by Ms. Bowers and passed with a vote of 4 to 0. Mr. Howett recused himself from voting since he is an employee of the Manheim Central School District.

• The Borough Council Meeting Minutes for October 14, 2014 were presented for approval.
➢ A Motion was moved by Ms. Martin to approve the Minutes of the October 14, 2014 Borough Council Meeting. The Motion was seconded by Mr. Roth and passed unanimously.

• The Voucher List in the amount of $196,508.49 was presented for approval.
 A Motion was moved by Mr. Roth to approve the voucher list in the amount of $196,508.49. The Motion was seconded by Ms. Bowers and passed with a vote of 4 to 0. Ms. Martin recused herself as she is involved with the ownership of Rohrer’s Quarry.

Council was given the Revenue & Expense Report for review. Mr. Stivers explained the reason for the larger than expected bills for the West Stiegel Street project which entailed more road and utility work than expected.

Committee Reports:
• Mr. Phillip Graheck of West High Street in Rapho Township questioned who was in charge of the signage on West High Street as a sign concerning brake retarders has been knocked down. The borough staff will contact PennDOT about the sign, but there is a possibility it is actually located in Rapho Township.

• The Committees will meet to discuss their portions of the budget.

• The Parks/Pool Committee reported earlier in the meeting during the pool discussion and action.

• Mr. Stivers will have a report from Land Studies from the follow up meeting on Green Study at the next council meeting.

• A proposal from David Christian for a conceptual site development plan for a memorial at Memorial Park was presented to council for review and consideration to submit to one of the committees for possible review. President Fenicle and Mr. Stivers in a past meeting had mentioned to Mr. Christian that this may be a future project in the borough. It was questioned as to which committee would actually handle this recommendation. It was suggested that his concept be reviewed by the Parks/Pool Committee.

• Discussion was held on the handling of projects when they are presented to council for consideration and a request to have information on council issues and decisions sent to council members as early in the decision process as possible. Mr. Stivers and President Fenicle explained some of the reasons for the short time lines for presenting information on certain issues.

• The Personnel Committee will be meeting before the next council meeting.

• The Public Works Committee will be reviewing the capital improvement projects for 2015 and will report back to council.

New Business:
• It was suggested that the council meeting dates be posted on the Fire Company sign so residents are more aware of the date and times of the meetings.

• It was requested that the Codes Officer enforce the removal of Yard Sale Signs the day after the sales are held. Discussion was also held on the number of yard sales that can be held at properties.

• The structuring of the Economic Revitalization Committee was questioned and it was explained that this committee will be organized after the budget process is complete.

• The Fire Chief gave council an update on the activities of the Fire Company. They have been very busy as they were involved with the fatal accident scenes and the fire at Fenner Drives which had about $20,000 damage. They have added 6 to 8 new members.

Executive Session:
• A Motion was moved by Ms. Martin to adjourn to Executive Session at 9:00 PM to discuss personnel and litigation issues. The Motion was seconded by Mr. Roth and passed unanimously.

• A Motion was moved by Mr. Roth to adjourn from Executive Session and return to the public meeting at 9:12 pm. The Motion was seconded by Mr. Howett and passed unanimously.

Public Session:
• A Motion was moved by Ms. Martin to approve the Police Chief to start the hiring process for a new officer. The Motion was seconded by Mr. Howett and passed unanimously.

• A Motion was moved by Mr. Roth to have the Borough join the appeal of the ZHB decision in Case C-4-2014 Jannone regarding the applicant’s denial for a billboard. The Motion was seconded by Mr. Howett and passed unanimously.

Council had a discussion on upcoming projects to work on including text amendments to the Zoning Ordinance and consideration for a new sign for the Borough Building that would show upcoming meeting times and special events.

Council had a discussion on the draft 2015 budget. It was recommended that council reconvene the Finance Committee to work with staff to review and work through the draft budget. President Fenicle assigned the following to that committee: Brad Roth (Chair), Bryan Howett and Bonnie Martin. The committee set a date of Oct 30th to meet and review the budget. Staff will resend the current draft to all council for review.

Adjournment:
• A Motion was moved by Ms. Martin to adjourn at 9:45 PM. The Motion was seconded by Ms. Bowers and passed unanimously.
Respectfully Submitted,

Linda Gerhart

Borough Council Minutes 10-14-2014

MANHEIM BOROUGH COUNCIL
October 14, 2014

Roll Call: President Dave Fenicle, Pro-Tempore Brad Roth, Rebekah Bowers, Bonnie Martin and Mayor Scot Funk

Staff: Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

Hearing: Mr. Mike Davis of Barley Snyder was the Hearing Officer for the Appeal of the Property Maintenance Violation Letter of September 3, 2014 received by Mr. Richard Eyman of 40 North Main Street. Mr. Davis explained the procedures for the hearing. The Code Enforcement Officer will present his case and then council can ask questions concerning violation. The Property Owner will present his case and present any witnesses if he so desires.

Mr. William Frymoyer, Codes Compliance Officer presented a synopsis of the timeline for the maintenance violation (a copy is included with the minutes). Pictures of the property (also included in these minutes) were distributed. It was noted that the condition of the property has not changed since the letter was issued and the photos were taken by the Codes Compliance Officer. A memo in the property file from Mr. Tuscan the past Codes Compliance Officer conveyed that Mr. Eyman was planning to have the property painted by 2014.

Borough Exhibit #1 – The September 3, 2014 letter from the Codes Officer to the homeowner
Borough Exhibit #2 – Pictures of the property taken by the Codes Enforcement Officer on
September 3, 2014
There were no questions from Borough Council after the presentation by the Codes Compliance Officer.

Mr. Eyman questioned the telephone number used by the Codes Compliance Officer to contact him and the notification process for appealing the notice. He also questioned the procedure used to follow-up with any other inquiries and complaints against the property by the Codes Compliance Officer as well as Mr. Frymoyer’s codes experiences, background and certification. It was questioned whether there was any information conveyed to Mr. Frymoyer as to the planned time line for completing this restoration by Mr. Eyman. It was explained that the reason for the violation was a health and safety issue because of the condition of the house.

Mr. Eyman presented his testimony. He outlined his intentions on restoring the outside condition of his property. He noted the only permit he needs for his restoration project would be for the electrical work. He felt he should have been contacted as to his timeline for the project. He feels there should have been better communication and he would have conveyed his long range plan for restoring the outside of his property. He became the owner of the property in 2000.

Eyman Exhibit #1 – Affidavit presented to the Codes Officer dated September 15, 2014

His time frame was questioned, but no actual time line was presented. He explained that all his efforts except for a few boards he sanded on the front of the property have been on the interior of the property. It was questioned whether he ever contacted the borough office to discuss the fact that he never painted the property as he told Mr. Tuscan he would by 2014.

  •  A Motion was moved by Ms. Martin to continue the hearing to the next council meeting for the purpose of rendering a decision. The Motion was seconded by Ms. Bowers and passed unanimously.

Mr. Davis will be in contact with the Council Members before the next meeting to prepare for the rendering of this decision at the Council Meeting on October 28th. It was noted that this hearing will be closed as of October 14th and the only action at the Council Meeting on October 28th will be the rendering of the decision.

  •  A Motion was moved by Mr. Roth to close the hearing. The Motion was seconded by Ms. Martin and passed unanimously.

Visitors:
• Ms. Kay Hetrich from the Manheim Historical Society gave a presentation on the fundraising for the restoration of the Keath House. She gave the history of the building and distributed copies of the packet of information that will be used by Historic Society for their fundraising campaign. The Historical Society was thanked for keeping Council informed on their activities.

• Mr. Todd Elliott was present to report that First Friday went very well and questioned the possible waiving of the special event permit fee. It was explained that this is a total fee of $25.00 for the whole event and not each participant. This special event permit is issued so the borough has control and is aware of the events being scheduled in the borough.

  • Mayor and Police Chief Report:
    • Mayor Funk gave his report to council. Mayor Funk reported on the Car Show scheduled for Saturday, October 18th from 10:00 AM to 2:00 PM in Market Square.
  • A Motion was moved by Mr. Roth to approve the Manheim Downtown Development Group closing Market Square on Saturday, October 18th for the Car Show. The Motion was seconded by Ms. Bowers and passed unanimously.

• It was noted that the Eagle Scout who did the restoration project on the Gazebo did a wonderful job.

• Chief Stauffer distributed his report and reviewed it with Council.

• Farm Show and Parade ran very smoothly with only a few minor issues. Council was updated on the current status of the radios, with them going live November 10th. It will definitely be a higher level of communication between the officers, county and staff.

Borough Manager Report:
• Mr. Stivers distributed his report and reviewed it with Council.

• Council was updated on the current status of the West Stiegel Street project. There will be relocation of water lines as the existing failing Stormwater trench is replaced. UGI will also be doing some upgrades to their utilities as well. The sinkhole at the sidewalk has also been filled. The Contractor will mill the street the week of October 20th and the paving will be the week of October 27th. It was noted that the same condition found with the Stormwater trench on this project carries down New Charlotte Street as well and that should be replaced next year. The placement of a stop sign on South Charlotte Street at this intersection is being considered. Staff was instructed to work on a concept plan for this intersection and the warrant criteria will be researched for stop signs.

• The trash pre-bid meeting was held October 6th. The possibility of starting at 5:00 AM was discussed.
 A Motion was moved by Mr. Roth to approve the start time for the contracted trash hauler only at 5:00 AM with North & South Main and East & West High Streets being the first pickups. The Motion was seconded by Ms. Martin and passed unanimously.

• 45 Market Square settlement is currently being scheduled.

• Council was updated on the asbestos removal for 16 East Stiegel Street before it is demolished.

• Council was updated on the current status of the Police Building.

• Council was reminded of important upcoming meeting dates.

• Christmas Lights will be installed on Market Square Saturday, November 15th in conjunction with the Fire Department.

Action Items:
• Reconsideration of the Municipal Tax Exoneration for Lot 4 was presented for approval to reverse a previous motion made on August 12, 2014 at the Borough Council Meeting. After discussions with the County Tax Office it was suggested that this should be reversed.
 A Motion was moved by Ms. Martin to rescind the action approved on August 12, 2014 by Council to grant tax relief for Parcel 400-73447-0-0000. The Motion was seconded by Mr. Roth and passed unanimously.
Discussion was held concerning the Tax Relief approved for 148 E. Stiegel, since they will now be used as apartments.

• Ronda & Mark Morrison were present to introduce themselves and update council on their thoughts of operation and upgrades of Kauffman Park as they would like to request a new lease with themselves and the Borough. Kenny Shank who has leased the park for over 25 years is going to retire. The new lease would be for $1,000 and payment of taxes for the period of 10 years. They would like to close on October 30th. Discussion and questions were entertained concerning the operation of the park.
 A Motion was moved by Mr. Roth to lease Kauffman Park for 10 years to Ronda & Mark Morrison for the current terms of the lease for $1,000 plus payment of taxes. The Motion was seconded by Ms. Bowers and passed unanimously.

• The RFP for a Borough Engineer was presented for approval.
 A Motion was moved by Mr. Roth to approve the RFP for a Borough Engineer. The Motion was seconded by Ms. Bowers and passed unanimously.

• The Borough Council Meeting Minutes for September 30, 2014 were presented for approval.
➢ A Motion was moved by Ms. Martin to approve the Minutes of the September 30, 2014 Borough Council Meeting. The Motion was seconded by Mr. Roth and passed with a vote of 3 to 0. President Fenicle abstained since he was not present at the September 30, 2014 Council Meeting.

• The Voucher List in the amount of $103,695.10 was presented for approval.
 A Motion was moved by Mr. Roth to approve the voucher list in the amount of $103,695.10. The Motion was seconded by Ms. Martin and passed unanimously.

• The Voucher List in the amount of $4,809.38 was presented for approval.
 A Motion was moved by Mr. Roth to approve the Voucher List in the amount of $4,809.38. The Motion was seconded by Ms. Bowers and passed with a vote of 3 to 0. President Fenicle recused himself as he is an employee of the Manheim Borough Authority.

• The K9 Fund Financial Report and the 250th Committee Financial Report was presented for review.

Committee Reports:
• The Committees will meet to discuss their portions of the budget.

• It was noted by President Fenicle that he would entertain a motion at the next council meeting of what the next steps will be for the future of the pool.

• The Parks and Pool Committee members offered some thoughts on what they would like as information before a decision on the pool is rendered. It was suggested that a second opinion be acquired on the actual condition of the current pool complex to help make this decision.

• Items needed for final decision on the pool were discussed. The cost for all the pool upgrades need to be considered as well as what the cost would be to totally demolish the pool. It would need to be decided if we just demolish the pools, or also the buildings. We would need due dates for 2015 contracts for pool operation to be negotiated.

• It was noted that they need to know if there is any commitment from the partners toward the pool and if the citizens group that was discussed at the Pool Meeting is seriously interested in a fund raising campaign. Kyle Hipple has volunteered to spearhead the fundraising campaign. The commitment from this group needs to be long range.

• It was noted that the creation of a Recreation Commission should be considered to possibly provide programs for the community. It was noted the YMCA seems interested in having a presence in our community as well.

• It was suggested to keep the agenda for the next council meeting to a minimum since the pool is going to be the main topic.

New Business:
• We have received a request from a Manheim Girl Scout Troop to use our Community Room for meetings as they are now going to be charged by Pleasant View to use their meeting room.
 A Motion was moved by Mr. Roth to allow the Manheim Girl Scout Troop use of our community room at no cost as long as they work with staff on scheduling. The Motion was seconded by Ms. Bowers and passed unanimously.

• The High School Marching Band has requested to use Island Field for Parking during their band competition on October 25th. Policy for event parking on this field was discussed and will be researched for the future.
 A Motion was moved by Mr. Roth to deny parking on the Island Field for Parking during their band competition on October 25th. The Motion was seconded by Ms. Bowers and passed unanimously.

• Ms. Martin has requested reimbursement for a canopy she loaned to the pool for use in 2012 to cover the fryer at the concession stand and was subsequently returned damaged. The replacement value is listed as $150.00.
 A Motion was moved by Mr. Roth to replace the damaged canopy used by the pool with an estimated replacement value of $150.00 to Ms. Martin. The Motion was seconded by Ms. Bowers and passed with a vote of 3 to 0. Ms. Martin recused herself.

Executive Session:
• A Motion was moved by Mr. Roth to adjourn to Executive Session at 9:58 PM to discuss personnel and real estate. The Motion was seconded by Ms. Bowers and passed unanimously.

• A Motion was moved by Mr. Roth to adjourn from Executive Session at 10:25 PM. The Motion was seconded by Ms. Bowers and passed unanimously.

Adjournment:
• A Motion was moved by Ms. Martin to adjourn at 10:26 PM. The Motion was seconded by Mr. Roth and passed unanimously.
Respectfully Submitted,

Linda Gerhart

Borough Council Minutes 08-12-2014

MANHEIM BOROUGH COUNCIL

August 12, 2014

Roll Call:  President Dave Fenicle, Vice President Chris Simon, Pro-Tempore Brad Roth, Rebekah Bowers, Bryan Howett and Mayor Scot Funk

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

Visitors:

  • James Koontz from Brown Schultz Sheridan & Fritz presented the annual audit report for the borough. He reviewed the clean audit with Council and gave highlights of each section of the 86 page document.  He noted that since the borough guarantees the authority debt, their audit information is also included in the borough audit.  Mr. Koontz gave a very favorable report on the status of the pension funds.
  • Melissa from Public Financial Management, LLC presented the proposed request for the Borough of Manheim Guarantee for the Authority debt. She reviewed the proposals, explained the background on the determination of the banks to handle this refinancing and answered questions.
  • Dan Desmond from Barley Snyder presented and explained the ordinance needed for adoption of the guarantee of the authority debt. The flat fees involved and the basic terms of this proposal were also noted and explained.
  • Dan Reif from the Manheim Fire Company presented their financial statement and the July Report. He lauded the great effort by the community as they came together during the severe weather incident in July, although short lived it caused significant damage throughout the borough.  The Police Department and PPL were very helpful.  The Fire Company did receive a grant this year for 9 portable pumps that are available for temporary use by residents.  They also have new iPads in their equipment for easier access to the county system.  The new tanker is now in service.

 

Mayor and Police Chief Report:

  • Mayor Funk gave his report to council. The K9 Softball Fundraiser was a great success; raising $1,989.15.  He distributed a report of the total contributions for the fund.  Mayor Funk attended a reception on Monday August 11th at the Train Station to honor, Len Bodnar and the Manheim Girls Scout Troop for their volunteer efforts here in the Borough.  Mayor Funk presented them with a proclamation for all their work.
  • Mayor Funk is requesting the completion of the ordinance that was being created during the Minsec Zoning Hearing Board request for the half-way house and was never completed.
  • Mayor Funk requested the council consider approval of the purchase of a new canine cruiser of which half the money has already been raised. He has asked that the borough cover $15,000 of the purchase price for a new 2015 Utility Interceptor.   The different options of buying out right and 3 and 5 year leases were discussed.  It was suggested that Rapho Township be contacted about possibly contributing to this vehicle as well.
    • A Motion was moved by Mr. Simon to approve the $15,000 requested to cover half the cost of a new 2015 Utility Interceptor and contact Rapho Township for a contribution. The Motion lacked a second.
  • Further discussion was held concerning the funding request for the 2015 Utility Interceptor K9 Cruiser.
    • A Motion was moved by Mr. Howett to approve funding up to $15,000 toward the 2015 Utility Interceptor K9 Cruiser. In addition staff was requested to Rapho Township for a contribution toward the Cruiser as well.  The Motion was seconded by Mr. Simon and passed unanimously.
  • Chief Stauffer distributed his report and reviewed it with Council.
    • Council was updated on the Lancaster County Drug Force, the current hiring process status for the Manheim Borough Civil Service Commission for the sergeant promotion, the Police Cruisers and the Beast Computer System application acquired through a grant obtained by the county.

Borough Manager Report:

  • Stivers distributed his report and reviewed it with Council.
  • Interviews for the position of Codes Enforcement Officer were held Monday, July 28th. William Frymoyer, Sr. has accepted our offer.  The Personnel Committee believes he will be a good fit for the borough.
  • Council was updated on the Early Warning System for flooding that will be installed on Chiques Creek in the very near future.
  • There will be a pool update at the next council meeting.

Action Items:

  • Ordinance 641 – Manheim Borough Authority Guarantee was presented approval.
    • A Motion was moved by Mr. Howett to approve Ordinance 641 for the Manheim Borough Authority Guarantee. The Motion was seconded by Mr. Roth and passed with a vote of 4 to 0.  President Fenicle recused himself, as he is an employee of the Manheim Borough Authority.
  • The Appointment of William Frymoyer, Sr. as the Codes Enforcement Officer for Manheim Borough was presented for approval.
    • A Motion was moved by Mr. Roth to appoint William Frymoyer, Sr. as the Codes Enforcement Officer for Manheim Borough. The Motion was seconded by Ms. Bowers and passed unanimously.
  • The Borough Council Meeting Minutes for July 29, 2014 were presented for approval.
    • A Motion was moved by Mr. Simon to approve the Minutes of the July 29, 2014 Borough Council Meeting. The Motion was seconded by Ms. Bowers and passed unanimously.
  • The Voucher List dated August 4, 2014 in the amount of $7,132.17 was presented for ratification.
    • A Motion was moved by Mr. Roth to ratify the Voucher List in the amount of $7,132.17. The Motion was seconded by Mr. Howett and passed unanimously.
  • The Voucher List for August 12, 2014 in the amount of $86,846.23 was presented for approval. The invoice for the chipping bill from Martin’s Mulch and the pole repair at Market Square from Garden Spot were questioned and explained.
    • A Motion was moved by Mr. Simon to approve the voucher list in the amount of $86,846.23. The Motion was seconded by Ms. Bowers and passed unanimously.
  • The Voucher List for August 12, 2014 in the amount of $5,871.62 was presented for approval.
    • A Motion was moved by Mr. Howett to approve the voucher list in the amount of $5,871.62. The Motion was seconded by Mr. Roth and passed with a vote of 4 to 0.  President Fenicle recused himself, as he is an employee of the Manheim Borough Authority.
  • Stivers explained the requested Tax Relief Request by MAEDC for Lot 4 of the Greentree Business Center. The Tax Relief Request for MAEDC Parcel #400-73447-0-0000 in the amount of $1,908.70 was presented for approval.
    • A Motion was moved by Mr. Simon to approve the Tax Relief Request from MAEDC Parcel #400-73447-0-0000 in the amount of $1,908.70. The Motion was seconded by Mr. Roth and passed unanimously.
  • Stivers explained the requested Tax Relief Request for $413.82 and Borough Lien Waiver Request for $1,729.68. The Tax Relief Request in the amount of $413.82 and Borough Lien Waiver in the amount of $1,729.68 were presented for approval.
    • A Motion was moved by Mr. Simon to approve the Tax Relief Request in the amount of $413.82 and Borough Lien Waiver in the amount of $1,729.68. The Motion was seconded by Mr. Roth and passed with a vote of 4 to 1.  Howett was the no vote.

Committee Reports:

  • The Parks/Pool will be updating council at their next meeting.
  • The Public Works Committee met before the council meeting. They reviewed the current status of the West Stiegel Street Project.  Discussions had been held by the committee concerning making it a 2 phase project. The ADA ramps, curb work and other preparations for the project could be completed this year and the final paving could be completed next year.  This way they would not be up against the October paving deadline and have to rush for completion.  Stivers explained the reason for adjusting the schedule and the effect it would possibly have on the bids we would receive.
  • The Public Works Committee will be reviewing the best way to use the CDBG and liquid fuels money in the future for street project. Stivers updated council on the changes to CDBG census data for our borough and the effect it will have on different quadrants.  The future street project and public works projects will be reviewed to be adapted and adjusted to the guideline changes for the grants.   President Fenicle noted that the borough staff did a great job getting this process moving for the current project.   The reason the project is at its current stage is not because of the borough staff, as he believes the Borough Engineer is responsible for the lateness of this project.  It was suggested to possibly look for other available engineering services.  Mr. Stivers will check to be sure that the change in the time schedule for this project will not affect the CDBG funding we are receiving.
  • The borough will be opening the trench on South Penn in the next few weeks to camera and see the extent of work needed on the street.
  • The Police Building is progressing on schedule.
  • It was noted that the Economic Revitalization Committee is established by the President of Council.
  • Mayor Funk suggested possibly considering the addition of residents to the current council committees. Discussion was held concerning suggestions for the future structure of council committees.

Executive Session:

  • A Motion was moved by Mr. Roth to adjourn to Executive Session at 9:05 PM to discuss Police, Real Estate Matters and Personnel. The Motion was seconded by Ms. Bowers and passed unanimously.
  • A Motion was moved by Mr. Simon to adjourn from Executive Session at 9:12 PM. The Motion was seconded by Ms. Bowers and passed unanimously.
  • A Motion was moved by Mr. Roth to apply the insurance refund from the accident to the cost of the new K9 vehicle. The Motion was seconded by Mr. Simon and passed unanimously.

Adjournment:

  • A Motion was moved by Mr. Simon to adjourn at 9:17 PM. The Motion was seconded by Mr. Roth and passed unanimously.

Respectfully Submitted,

Linda Gerhart

Stormwater Management

Public Information

Welcome to  Stormwater Management Information page. This page is designed to provide  Borough residents and property owners with quick access to information and resources to preserve and protect our water in the Borough and the Lancaster County regional community. Manheim Borough is actively involved in a variety of programs and initiatives to meet various Statewide and National goals for clean water.

As this communities knows, heavy rains can cause serious problems for this community.  In 2011, Tropical Storm Lee caused widespread flooding in this community. Over the years, other smaller storms have caused property damage and flooding of our roads, bridges, parks, and homes.

We all have a role to play to protect this community from the impacts of the rain.  Stormwater originates from rainfall and other precipitation that runs off of surfaces all over the Borough – rooftops, streets, construction sites, lawns, fields, etc. Stormwater makes its way either along the surface or soaks into the ground. The surface water flows into swales, storm drains, and other natural water courses. As this water moved toward the streams and rivers, it will pick up loose things on the ground with it. This can include pollutants, sediment, leaves, trash, etc. The groundwater often times comes to the surface from springs in the water table.The Borough, together with the Borough Authority, Penn Township and Rapho Township are actively working to protect the ground water, the primary source of our drinking water in this region.  The Borough is therefore developing a variety of programs and strategies to enhance water quality through plantings, mowing strategies, implementation of storm water management facilities and other “best management practices” (BMPs). We hope that you will find this information useful in learning about the requirements as well as tools to use on your own.

STORM WATER INLETS –  Please keep an eye on any inlets near your house and keep them clear if you can – if not, ask your neighbors to help or call into the Borough office if the job looks too big for you to handle.  If you see excessive ponding of water near an inlet please contact the Borough office.

SUMP PUMPS –  Please remember that the Borough requires that all sump pumps go through grass or yards before getting into our storm water system. Also, no sump pump systems are permitted to be pumped directly into the sanitary (public sewer) system or directly onto a street or alley. If your system is connected to the sewer, it must be disconnected immediately. If you are not sure, please feel free to contact the Authority and their staff will be able to help you figure that out. The extra water in the system puts a strain on the sewer treatment plant and can result in problems for the Authority and increased cost for you.

In addition, please monitor the storm water facilities that you see or live near. If you see something that looks wrong or that is causing these facilities to be polluted or blocked, please call the Borough office at (717) 665-2461.

 Examples of illicit discharges include:
  • Sediment leaving a construction site during a storm or being carried out onto the public road
  • Spills (Chemical, Gas, Oil)
  • Illegal dumping activity into streams or storm water facilities
  • Dry weather flows from outfalls into streams (at least 72 hours after a storm)

Storm Water Management – NPDES and MS4 Programs 

The Clean Water Act is the federal legislation that governs storm water management. Stormwater point discharges to waters of the U.S. (pipes and drain pipes) are regulated using National Pollutant Discharge Elimination System (NPDES) permits.In 1999, federal regulations extended coverage of the NPDES program to Municipal Separate Storm Sewer Systems (MS4’s) serving populations less than 100,000. In 2003, Manheim Borough became an MS4 community and as such is required to comply with the NPDES program. Under the NPDES storm water program, the Borough is required to develop a storm water management program that provides the details of how the community will comply with the requirements of the permit. Permits are based on a framework of six minimum control measures:
  • MCM 1 – Public education and outreach
  • MCM 2 – Public participation and involvement
  • MCM 3 – Illicit discharge detection and elimination
  • MCM 4 – Construction site runoff control
  • MCM 5 – Post-construction storm water management in new development and redevelopment
  • MCM 6 – Pollution prevention and good housekeeping for municipal operations and maintenance

More information on this program is available from the Pennsylvania DEP website.PA DEP MS4 Resource Page

Click Here>> 2017-07-07 PRP Plan – DRAFT 

for Manheim Borough’s Chesapeake Bay Pollutant Reduction Plan, as required by the Pennsylvania Department of Environmental Protection in order to meet the terms of the 2018-2023 MS4 Permit Cycle.

Click Here for Homeowner’s Guide to Stormwater

Click Here for New Homeowner’s Guide to Stormwater BMP Maintenance

What residents can do…

The goals of the Borough’s MS4 program are to reduce the discharge of pollutants into our waterways. The water that runs off your property and from the streets goes either into the ground and becomes groundwater or flows through a series of facilities such as swales and pipes to the waterways. If this water isn’t cleaned, all the pollutants the water carries end up in the stream and ultimately into the Chesapeake Bay. You can help to keep our water clean by doing the following:
  • Properly dispose of water from your property (rainwater, pool water, sump pumps, etc.) – directing water runoff over grassy areas, and not into streets and gutters, is required whenever this option is possible.
  • Do not wash your car in your driveway or in the street.
  • Clean up after your pets.
  • Use fertilizers, pesticides, and herbicides correctly, beginning by using absolute minimum recommended application rates.
  • Properly secure and store materials that could pollute storm water.  When servicing your vehicle, do not allow oil, antifreeze, or other fluids to spill or drain onto any surface of the ground.

Pet Waste Can Affect Water Quality

Alliance for the Bay

Lancaster County Watersheds

Manheim Borough 2014-15 MS4 Report

EPA MS4 Resource Page

Chiques Creek Watershed Alliance

When It Rains It Drains Informational Brochure

Stormwater and the Construction Industry Information

Links:

FEMA Flood Map Information

After clicking on above link, enter the address you are interested in and click “search”.  The property will be identified by a red “pin”.  You can zoom in and move the map location to view any location in more detail.  Generally speaking, if your property is located in a blue shaded area or a red/blue striped area, your property is located within a regulated flood area.  To obtain specific flood elevations for your property you will need to contact a PA Registered Professional Surveyor.


 

The Susquehanna River Basin Commission has installed live stream cams (click here) at the Chiques Creek, upstream from the Borough.

Chiques Creek Stream Gage Information

MANHEIM BOROUGH STORM WATER ORDINANCE

Click below to download a copy of the Adopted Ordinance.

 

PoolLogo
504 Adele Ave
Manheim, PA 17545-1218
(717) 665-5900 (during summer pool hours only)

2018 Preliminary Year-end Pool Usage and Financial Summary

2017 Year-End Pool Usage and Financial Summary

Note that the pool rate schedule provides for resident and non-resident rates. Resident rates are for those who reside within Manheim Borough only. Non-resident rates apply to all others, including those who reside within Penn and Rapho Townships.  

Season memberships and daily passes do not cover all of the costs to operate, maintain and repair the pool.  The costs that are over and above the revenues from memberships and passes amount to approximately $115,000 annually.  Additionally, approximately $500,000 of capital repairs will be necessary over the next 5 years, including approxmately $180,000 prior to the 2019 season.  

The annual operating deficit and the capital repair expenses are covered solely by the taxpayers of Manheim Borough, as no other municipality has chosen to make financial contributions toward the operation and maintenance of the pool.  It is for this reason that only residents of Manheim Borough are eligible for the reduced resident rates.

Pool Rules Regulations

 

Election Info

Voting Locations:

Ward 1:
St. Paul UCC
50 North Main Street

Ward 2
Grace Brethren Church
333 East High Street

REMEMBER TO VOTE!

 

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