Borough Council Minutes 01-08-2013

MANHEIM BOROUGH

COUNCIL MEETING

January 8, 2013

 

Roll Call: President Bonnie Martin, Vice President Chris Simon, Pro-Tempore Philip Enterline, David Fenicle, Rebekah Bowers and Mayor Eric Phillips

 

Staff:  Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

A Moment of Silence was held in memory of Aaliya Boyer, the 10 year old resident who had died after being accidently shot New Years Eve.

 

President Martin announced the Full Time Borough Manager search had failed and they will be advertising the position again.

 

Approval of the December 11, 2012 Minutes:

  • A Motion was moved by Mr. Simon to approve the Minutes of the December 11, 2012 Borough Council Meeting.  The Motion was seconded by Mr. Enterline and passed unanimously.

 

Financial Reports:

Distributing the Voucher Lists to the public before Council Meetings was discussed.  It will be researched further with the auditor and a decision will be made at the next council meeting.  Procedure for handling of the Holiday Luncheon for the employees was discussed.  Mr. Enterline explained the voucher for 2012 school taxes for the building at 45 Market Square.  The taxes have been paid but are being disputed with Manheim Central School District.

  • A Motion was moved by Mr. Fenicle to ratify the voucher list dated December 28, 2012 in the amount of $131,846.19.  The Motion was seconded by Mr. Enterline and passed unanimously.
  • A Motion was moved by Mr. Fenicle to ratify the voucher list dated December 31, 2012 in the amount of $11,550.99.  The Motion was seconded by Mr. Enterline and passed unanimously.
  • A Motion was moved by Mr. Fenicle to ratify the PD Fund voucher list in the amount of $1,655.25.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • A Motion was moved by Mr. Enterline to preapprove Sandra Mitchell for Permission to Process Recurring Voluntary Employee Payroll Reduction Items and Postage Needs between Council Meetings.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

Visitor Comments:

  • Ms. Doreen Ober from the Manheim Downtown Development Group was present to update council on the Glow in the Dark Race scheduled for Spring 2013.  She distributed a handout of the proposed route and the number of Fire Police and volunteers that would be needed for the event.   It was noted that the date will be moved to June 1st.  The PennDOT road closure applications for the 4 events that the MDDG is hosting this year were presented for signatures by the borough so they can be submitted to PennDOT for their approval.
  • Mr. Brad Roth was present to question the elimination of wards in the borough.  This matter had not come before council for any consideration.  Questions from Ms. Ditzler were answered about the wards.

Mr. Roth was also questioning the approved budget tax increase to see if it is going to be reduced because he thought there was a surplus of revenue.  The reserve figures for the borough operation were explained.  Mr. Roth questioned information he received from his Right to Know Request and asked the council to be more transparent with information.  Mr. Roth asked to be able to attend Finance Committee Meetings.

  • Ms. Emily Ditzler questioned the functions of the borough council committees meeting especially pertaining to finances and how they keep each other informed of what happens at those meetings.  It was noted that any questions a resident has can be discussed with the Director of Finance at any time.  Ms. Ditzler expressed her views on the organization of council.

 

Mayor and Police Chief Reports: (See attached News Release and Report)

  • Mayor Phillips distributed his report and reviewed it with Council.  He mentioned the tragic death of Aaliya Boyer. He reported on the Christmas tree decoration removal, the greatly appreciated help for Christmas light decorating from Garden Spot Electric and the Manheim American Legion and the continued success of the Stiegel Glassworks.
  • Chief Stauffer distributed his report and reviewed it with Council.  He highlighted the Year-end Statistics and the borough’s current contract with Playful Pups that is now being terminated so another outlet will need to be found for the handling of stray dogs.  Chief Stauffer will have some scenarios on the stray dog contract at the next council meeting.  Continuing evaluation of the security at our schools in light of the Sandy Brook School shooting last month will be ongoing and safe school meetings will be scheduled.

 

Borough Manager Report:

  • The Borough Manager Report was distributed to Council for their review.

 

Committee Reports:

  • The Pool/Parks Committee met to discuss the pool rates for the 2013 season. The new rates which were distributed to council for their review at the last council meeting will be approved tonight with the adoption of Fee Resolution 1-2013 unless there are any changes.  The rules for the competition pool were reviewed by the committee and the rules established for that pool by McRec will be the rules that will be followed for the 2013 season.
  • Mr. Enterline gave an update on the fees that have been changed on the Fee Schedule for 2013.  The Fee Resolution will be presented for approval under new business.

 

New Business:

  • Resolution 1-2013 – Fee Schedule for 2013 was presented for approval.
  • A Motion was moved by Mr. Simon to approve the Resolution 1-2013 Fee Schedule.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • Mr. Randy Lauver was presented for reappointment to the Civil Services Commission for a 6 year term.
  • A Motion was moved by Mr. Enterline to reappoint Mr. Randy Lauver to the Civil Service Commission for a 6 year term.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • Ms. Barbara Horst was presented for reappointment to the Manheim Borough Authority for a 5 year term.  This appointment was upon recommendation from Penn Township.
  • A Motion was moved by Ms. Bowers to reappoint Ms. Barbara Horst to the Manheim Borough Authority for a 5 year term.  The Motion was seconded by Mr. Simon and was passed unanimously.  Mr. Fenicle recused himself from voting.
  • Mr. Wade Baker was presented for reappointment to the Manheim Borough Authority for a 5 year term.
  • A Motion was moved by Ms. Enterline to reappoint Mr. Wade Baker to the Manheim Borough Authority for a 5 year term.  The Motion was seconded by Ms. Bowers and was passed unanimously.  Mr. Fenicle recused himself from voting.
  • Ms. Michelle Weiss was presented for reappointment to the Zoning Hearing Board for a 5 year term.
  • A Motion was moved by Mr. Fenicle to reappoint Ms. Michelle Weiss to the Zoning Hearing Board for a 5 year term.  The Motion was seconded by Ms. Bowers and was passed unanimously.
  • Permission was requested to approve the purchase of road salt if it is necessary between council meetings, since the cost would exceed the $1,000 limit for purchases that need to be approved by council.
  • A Motion was moved by Mr. Fenicle to approve the purchase of road salt when it is necessary without preapproval from council.  The Motion was seconded by Ms. Bowers and was passed unanimously.

 

Old Business:

  • The Parks/Pool Committee presented their recommendation that Council approves the Bid for 2013 Pool Management Services received from Hammerguard Aquatic Services, which was the lowest bid.  Mr. Enterline gave an overview of each of the 4 bids received by the borough.
  • A Motion was moved by Ms. Bowers to approve the Bid for 2013 Pool Management Services received from Hammerguard Aquatic Services.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • The Parks/Pool Committee presented their recommendation that Council approves the Bid for 2013 Pool Concession Stand Services received from Hammerguard Aquatic Services.
  • A Motion was moved by Ms. Bowers to approve the Bid for 2013 Pool Concession Stand Services received from Hammerguard Aquatic Services.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • The Parks/Pool Committee recommends that Council authorizes the pursuit of quotes and bids for the pool complex repair work currently necessary for the 2013 Pool Season.  It was noted that some of the repairs could possibly be handled by the Public Works Department.  The Pool Complex will be part of the discussion at the Partners Meeting scheduled for Wednesday, February 20th at the Manheim Borough Council Chambers.  (Penn Township has conflict with February 20th; a new date is to be determined)
  • A Motion was moved by Mr. Fenicle to pursue bids and quotes for the repair work necessary for the Pool Complex for 2013 so a decision can be made as to the scheduling of the work.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • Ordinance 633 amending the Borough’s Non-Uniform Pension Plan was presented for discussion and possible consideration for advertisement.
  • A Motion was moved by Mr. Enterline to advertise Ordinance 633 amending the Borough’s Non-Uniform Pension Plan for approval at the council meeting on Tuesday, January 29th.  Mr. Fenicle seconded the motion and it passed unanimously.
  • Discussion was held concerning the hiring of a Zoning Officer, starting the search process now instead of waiting until a Borough Manager was hired as was originally decided.  It was decided that Mr. Simon will contact Mr. Gabriel to start this hiring process.  Personnel will research what direction may be best for this position and bring their recommendation to council.

 

 

Council Reports:

  • Ms. Emily Ditzler questioned the effect of the KOZ tax revenue in 2014 and if it would have any effect on the reduction of the current tax millage.
  • The Rules and Regulation for the 2013 Pool Season will be available at the council meeting on January 29th.
  • Mr. Roth questioned the current status of restricted parking in the Municipal Lot located on North Wolf Street.  The Public Works Department is currently working on the placement and ordering of signs for this Municipal Lot.
  • Potholes throughout the borough were discussed and noted.
  • A Motion was moved by Mr. Fenicle to also allow the Public Works Department to purchase road material as needed if it is over $1,000.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • The parking situation on Logan Alley off of South Main Street behind the Veterinary Office was discussed.
  • The five point intersection at Zern’s Beverage was discussed.  The Planning Commission minutes will be researched to see if there was any action taken with this situation.

 

Executive Session:

  • A Motion was moved by Mr. Fenicle to go to Executive Session for the discussion of personnel matters at 8:42 PM.  The Motion was seconded by Mr. Enterline and passed unanimously.

 

  • A Motion was moved by Mr. Enterline to adjourn from Executive Session at 9:15 PM.  The Motion was seconded by Mr. Simon and passed unanimously.

 

  • A Motion was moved by Mr. Fenicle to give all Non-Uniform Employees a cost of living increase of 3%.  The Motion was seconded by Mr. Simon and passed unanimously.

 

Adjournment:

  • A Motion was moved by Mr. Fenicle to adjourn at 9:17 PM.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

Respectfully Submitted
Linda Gerhart

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