Borough Council Minutes 03-26-2013

MANHEIM BOROUGH COUNCIL WORKSHOP

STREET/PARKS/POOL

March 26, 2013

 

Roll Call: Vice President Chris Simon, Pro-Tempore Philip Enterline, David Fenicle, John Eshelman, Rebekah Bowers and Mayor Eric Phillips

 

Staff:  Stephen Gabriel, Interim Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Approval of the March 12, 2013 Minutes:

  • A Motion was moved by Mr. Eshelman to approve the Minutes of the March 12, 2013 Borough Council Meeting.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

Financial Reports:

Questions were answered concerning Vouchers from David Christian and equipment for the Public Works Department.  Mr. Fenicle noted that he had attended a PPL Meeting and may have some cost saving measures for our bills.

  • A Motion was moved by Mr. Eshelman to approve the voucher list in the amount of $79,677.02.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

Visitor Comments:

  • Mr. Pete de Vitry presented the current preliminary project plans being considered for the 45 Market Square building and explained the logic for the layout.  He answered questions concerning both interior and exterior renovations that will need to be completed.  A request for Additional Services for de Vitry Architects in the amount of $2,250.00 was presented for approval.  The need for the additional expense was explained by the Public Works Committee.
    • A Motion was moved by Mr. Enterline to approve the request for Additional Services for de Vitry Architects in the amount of $2,250.00.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • Members of the Community Farm Show Committee gave an update on the current status of the plans for their new building.  Council was invited to the Ground Breaking Ceremony scheduled for Wednesday, March 27th at 3:30 PM at the site.  Discussion was held concerning the approval of the building permit for this project.

 

Police Chief Report: (See attached News Release and Report)

  • Chief Stauffer distributed his report to Council to review.
  • Chief Stauffer encouraged everyone to register for their website manheimpolice.org as it will provide constant new information for residents concerning the borough as well as documents and new laws.
  • The transmission for Cruiser #2 has failed and the Police Department will keep the car for parts unless Council had another recommendation.

 

Borough Manager Report:                                               

  • Hammerguard Aquatics is planning a welcome back promotion day on Saturday, April 20th for new and past members to introduce themselves and provide information on memberships, swim lessons and special events planned for the summer.   They will also be providing samples of concession stand items.   Opening day for the pool will be a free day on Saturday, May 25th.  There are several items that will need to be addressed in the concession stand before the season starts.  They will be reviewed by the Parks & Pool Committee.
  • A request from the Fire Police was presented for authorization to request help from the Fire Police of other local municipalities for the Memorial Day Parade on May 27th and the 5 K Race on June 1st sponsored by the Manheim Downtown Development Group.
    • A Motion was moved by Mr. Fenicle to approve the request from the Fire Police for authorization to request additional coverage for the Memorial Day Parade on May 27th and the 5 K Race on June 1st sponsored by the Manheim Downtown Development Group from the Fire Police of other local municipalities.  The Motion was seconded by Mr. Eshelman and passed unanimously.
  • The County Redevelopment Authority has notified us that the amount of our CDBG award for this year has been reduced by approximately $35,000.00.
  • An update was given on the interviews scheduled for the Borough Manager position which have been scheduled for March 27th and 28th.
  • The advertisements have gone out for the Code Enforcement Officer position with a deadline for those applications of April 10th.
  • The Chiques Creek Watershed Alliance project for the Logan Park stream restoration design is currently being completed.  There is a flood study being done and it needs to be reviewed by the Borough since the project is in the Borough.  It will affect the floodplain beyond the boundaries of the park but will not have an impact on any of the residents.  A full blown flood study will be submitted for review.  It has been suggested that council may want to waive the plan review fees due to the nature of the project on borough property.  Since this is a “no cost to the borough” project, this fee waiver would be part of the in-kind services being donated by the borough.  The amount of the fee will be researched for the next council meeting.
    • A Motion was moved by Mr. Fenicle to waive the fees for the flood study review for the Logan Park stream restoration project.  The Motion was seconded by Mr. Enterline and passed unanimously.

 

New Business:

  •  A memo was presented from Manheim resident, Liz Shaffer volunteering to fill a vacancy on the Historic Commission.
    • A Motion was moved by Mr. Eshelman to appoint Liz Shaffer to the Historic Commission for a term of 5 years.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • A request from the Little League Association to allow concession stands in the park on the opening day of their season on April 20th was presented for approval.
    • A motion was moved by Mr. Eshelman to allow concession stands in the park for the opening day of the Little League season on April 20th.  The Motion was seconded by Mr. Enterline and passed unanimously.
  • Quotes received for pool repairs for the 2013 season were presented for consideration and approval.  The scope of work involved for plaster repairs for the Main Pool, painting of the Wading Pool and installation of a chair lift at the Wading Pool to bring the pool into ADA Compliance were explained and discussed.
    • A Motion was moved by Mr. Fenicle to approve the quote from GSI Pool Finishes for the plaster repairs at the Main Pool with approval for Mr. Gabriel to go to the second lowest quote from D. G. March if needed.  The Motion was seconded by Ms. Bowers and passed unanimously.
    • A Motion was moved by Mr. Eshelman to approve the quote for installation of a chair lift at the Wading Pool with a provision that it needs to be able to be relocated if necessary.  The Motion was seconded by Mr. Fenicle and passed unanimously.
    • A Motion was moved by Mr. Fenicle to approve the quote from D. G. March for painting the Wading Pool not to exceed the amount of $11,800.00.  The Motion was seconded by Mr. Eshelman and passed unanimously.

 

Old Business:

  • The proposal from David Christian for services at 45 Market Square for parking lot design work in the amount of $3,215.00 was presented to approval.
  • A Motion was moved by Mr. Enterline to approve the proposal from David Christian for services for 45 Market Square parking lot design work in the amount of $3,215.00.  The Motion was seconded by Mr. Eshelman and passed unanimously.
  • Forms from Markley Actuary for the Uniform and Non-Uniform Pension Plans to be submitted to the Auditor General’s Office were reviewed by council before their submission.
  • Council discussed the possibility of organizations and businesses in the Borough being notified about contributing to the Christmas Lights installation on Market Square for the future.  Garden Spot Electric will be contacted to see what they would suggest for replacing and upgrading the Christmas Lights.

 

Committee Reports:

  • Mr. Fenicle updated council on the PPL e-Power Meeting he attended and the cost saving suggestions that were presented at the meeting.
  • An invitation from Rohrer’s Quarry for a luncheon and tour was distributed to council

 

Executive Session:

  • A Motion was moved by Mr. Eshelman to adjourn to Executive Session for the discussion of real estate and personnel matters at 8:36 PM.  The Motion was seconded by Mr. Enterline and passed unanimously.
  • A Motion was moved by Mr. Enterline to adjourn from Executive Session at 9:15 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

Adjournment:

  • A Motion was moved by Mr. Eshelman to adjourn at 9:16 PM.  The Motion was seconded by Mr. Enterline and passed unanimously.

 

Respectfully Submitted
 

 

Linda Gerhart

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