Borough Council Minutes 04-09-2013
MANHEIM BOROUGH COUNCIL
April 9, 2013
Roll Call: President Bonnie Martin, Pro-Tempore Philip Enterline, David Fenicle, John Eshelman, Rebekah Bowers and Mayor Eric Phillips
Staff: Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer
Approval of the March 26, 2013 Minutes:
- A Motion was moved by Mr. Eshelman to approve the Minutes of the March 26, 2013 Borough Council Meeting. The Motion was seconded by Ms. Bowers and passed unanimously.
- A Motion was moved by Mr. Eshelman to approve the voucher list in the amount of $104,370.39. The Motion was seconded by Mr. Fenicle and passed unanimously.
- A Motion was moved by Mr. Enterline to approve the K-9 Fund voucher list in the amount of $1,083.20. The Motion was seconded by Ms. Bowers and passed unanimously.
- Ms. Doreen Ober from the Manheim Downtown Development Group distributed copies of the 2012 Annual Report for the organization and highlighted the programs and events for the coming year. The PDC Assessment is scheduled for May 20th and participation from Council Members is encouraged as it is beneficial to the program for Council to be part of the assessment process. The MDDG has been selected to participate as a featured community in the “Discover Main Street PA” series that will be filmed and broadcasted by the Pennsylvania Cable Network (PCN).
- Ms. Christina Donnelly from Hammerguard Aquatics gave Council an update on the events and programs being scheduled for the 2013 Manheim Community Pool Season.
- Ms. Claudia Zug presented a statement from a borough group expressing their concern over the current project to relocate the Police Department and the Manheim Borough Office to the building purchased on Market Square. She questioned parking availability, the future use of the current Borough Building since the library will be leaving, whether Rapho Township’s Long Term Commitment for Police Services was included in the reasoning for the expansion and the current debt owed for the renovations on the current Borough Building. The questions from Ms. Zug as well as other residents concerning these issues were answered by the Council Members and the Police Chief. It was stated that originally the Market Square property was to be for the Police only. The reasoning behind the combining of the Police and Borough personnel with this project was explained from a financial standpoint as well as the availability to expand if the department does increase in size. The parking for the new building will be handled by keeping the cruisers at the Public Works Facility to eliminate taking a lot of spaces from the Market Square. The plan for the building will be presented to the Zoning Hearing Board for approval if necessary. The possibilities of using other locations in the borough for this project were questioned. Mr. Eshelman gave a brief summation of the history of research for locations for this project. The future use of the current borough building was discussed. The high water and sewer rates in the borough were questioned and Mr. Fenicle gave a brief explanation and invited residents to attend the Manheim Borough Authority meeting on Thursday night. Residents were also invited to the Town Meeting that is scheduled for Tuesday April 23rd at 7:00 PM at the New Middle School to discuss upgrades to Market Square.
Mayor and Police Chief Reports: (See attached News Release and Report)
- Mayor Phillips distributed his report to Council and briefly highlighted each item.
- Chief Stauffer distributed his report and reviewed it with Council.
- Chief Stauffer briefly explained the new Enradd Laser that will be put into service in the near future, reviewed statistics in his report, encouraged residents to remember to lock their cars and updated council on the K9 training scheduled for the end of April. Chief Stauffer gave an update on the future handling of Motor Carrier Enforcement since Officer Shank has retired. Future prosecutions should increase if there is more enforcement. Residents are being encouraged to sign up for the new Police Website.
Borough Manager Report:
- The Borough Manager Report was distributed for review.
- The Public Works Committee met before the council meeting to review policies and guidelines for curb and sidewalk work. They have a draft document for future projects, but it will not be used for the current street projects for this year due to time constraints. The Public Works Committee also met with the 250th Committee last week to discuss the lamp post project on Market Square, starting in the Gazebo area. They were reviewing the lamp posts to see if they blended in with the square and the recommendation of the Public Works Committee was to let the 250th Committee make the final selection. The two committees also decided that 4 lights would be able to be ordered and installed in time for the June 9th dedication on Market Square without doing a major electrical project. There is still a lot of planning and decisions on funding involved before the total lamp post project can be completed. Approximately $2,000 would be necessary to put the light standards in for the first 4 lights using the existing wiring. Mr. Fenicle explained what would be involved with the installation of the 4 lights. The borough will be covering the cost of the electrical portion of the installation of the 4 lights and the money would not come out of the 250th Committee funds. Discussion was held concerning the funding options of the total electrical project in the square and what proper planning will be necessary. It will be discussed at the April 23rd Town Meeting with input from all residents. It was noted that the original project for the square had several grants applied for and the borough had realized that they would need to put some money toward the grants which never materialized.
- A Motion was moved by Mr. Enterline to approve the installation of 4 lights in the Square by the 250th Committee. The Motion was seconded by Ms. Bowers and passed unanimously.
The Public Works Committee also reviewed the schedule for the Fulton Street CDBG Paving Project and recommended and requested Council approval to proceed with the project.
- A Motion was moved by Mr. Enterline to approve the recommendation from the Public Works Committee to proceed with the Fulton Street CDBG Paving Project. The Motion was seconded by Mr. Eshelman and passed unanimously.
The Public Works Committee is recommending that the Anticipated Project Schedule be
adjusted to read Complete Construction August 2 and Final Completion August 16.
- A Motion was moved by Mr. Eshelman to approve the adjusted Anticipated Project Schedule to read Complete Construction August 2 and Final Completion August 16. The Motion was seconded by Mr. Enterline and passed unanimously.
- The Parks/Pool Committee is recommending the installation of a new hood and fire suppression system at the pool concession stand for the coming season. Commonwealth Code Inspections will be contacted for the necessary inspections.
- A Motion was moved by Mr. Eshelman to approve the installation of a new hood and fire suppression system at the concession stand. The Motion was seconded by Ms. Bowers and passed unanimously.
- A Fire Police Authorization Request from Penn Township for help at the Penn Township/Pleasant View Community Day and 5K Run was presented for approval.
- A Motion was moved by Mr. Fenicle to approve the Fire Police Authorization Request from Penn Township for help at the Penn Township/Pleasant View Community Day and 5K Run. The Motion was seconded by Mr. Enterline and passed unanimously.
- The Lancaster County Conservation District Annual Memorandum of Understanding for Erosion and Sediment Control Plan Reviews was presented for approval.
- A Motion was moved by Mr. Enterline to approve the Lancaster County Conservation District Annual Memorandum of Understanding for Erosion and Sediment Control Plan Reviews between Manheim Borough and the Lancaster County Conservation District. The Motion was seconded by Mr. Fenicle and passed unanimously.
- Authorization for the Borough Solicitor to prepare a new deed to combine lots in Farm Show Area was discussed. An estimate for this work will be presented at the next meeting so it can be decided who will be responsible for the costs.
- A verbal commitment for the leasing of Kauffman Park has been received but the actual signed lease has not yet been received by the borough. It was decided that a deadline needs to be established for the signed lease to be presented to the borough.
- A Motion was moved by Mr. Fenicle approve a deadline of the Council Meeting on April 30th for the signed lease for Kauffman Park to be presented to the borough. The Motion was seconded by Ms. Bowers and passed unanimously.
- The Spring Street Sweeping will be May 6th thru May 9th starting at 6:30 AM.
- A request for a donation from Trinity Evangelical Congregational Church was received, but due to legal issues the borough cannot fulfill this request.
- The recommendation from Garden Spot Electric would be to use the current Christmas Lights for the next few years as they still have 300 to 400 bulbs in stock for the lights. The American Legion will be contacted to see what they feel the lights are currently worth. Possible ways of covering the cost of the installation of the Christmas Lights will be researched to see if there is interest from groups or businesses in the borough who would consider contributing to this in the future.
- A Motion was moved by Mr. Enterline to adjourn to Executive Session for the discussion of personnel matters at 9:06 PM. The Motion was seconded by Ms. Bowers and passed unanimously.
- A Motion was moved by Mr. Eshelman to adjourn from Executive Session at 9:34 PM. The Motion was seconded by Mr. Enterline and passed unanimously.
- A Motion was moved by Mr. Eshelman to adjourn at 9:35 PM. The Motion was seconded by Mr. Fenicle and passed unanimously.