Borough Council Minutes 05-14-2013

MANHEIM BOROUGH COUNCIL

May 14, 2013

 

Roll Call: President Bonnie Martin, Vice President Chris Simon, John Eshelman and Rebekah Bowers

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Approval of the April 30, 2013 Minutes:

  • A Motion was moved by Mr. Simon to approve the Minutes of the April 30, 2013 Borough Council Meeting.  The Motion was seconded by Mr. Eshelman and passed unanimously.

 

Financial Reports:

  • A Motion was moved by Mr. Eshelman to approve the voucher list in the amount of $77,287.27.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

Visitor Comments:

  • Mr. Nate Minnich and Mr. Dwight Miller of the White Oak Church of the Brethren presented a request for approval of the Manheim Project, a week long volunteer effort to be held in the borough this summer.  The qualifying participants to receive these services would be selected through Love, Inc.  It would be held July 28th thru August 2nd, with a possible family day planned for Wednesday that week.  The Farm Show Complex buildings would be the site for their camp.  They would have liability insurance through their church to cover that week of operation.
    • A Motion was moved by Mr. Eshelman to approve the Manheim Project from July 28th thru August 2nd.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • Ms. Emily Ditzler was present to question who is covering the cost of police overtime and the liability insurance for the 5K Glow Race on June 1st.  She also questioned whether the borough had a breakdown of what their donated money to the Manheim Downtown Development Group covered.  She was told to call the borough office to discuss her concerns with the Borough Manager.
  • Mr. Dennis Ober expressed his concerns over questions raised about payment of overtime for police coverage during the 5K Race versus other activities in the borough which also need extra police coverage.
  • It was noted by a resident that keeping the layout of Market Square as it is and just doing maintenance repairs would be a good idea.  The possibility that residents would not use the mid-street crosswalk was mentioned.
  • Mr. Dale Peters questioned the current status of the negotiations for a long term contract for Police Coverage with Rapho Township.  Mr. Stivers and Ms. Gibson will be meeting to start this discussion.  Mr. Peters, representing a group of concerned residents, distributed a handout and gave a presentation questioning the distribution of costs for the police coverage to Rapho Township.

 

Mayor and Police Chief Reports: (See attached News Release and Report)

  • Chief Stauffer distributed his report and reviewed it with Council.
  • Elizabethtown School District has requested two officers to be present at their graduation ceremony on June 6, 2013 at L.C.B.C.  The school district will pay for the detail.
    • A Motion was moved by Mr. Simon to approve the request from Elizabethtown School District for two officers to be present at their graduation ceremony on June 6, 2013 at L.C.B.C.  The Motion was seconded by Mr. Eshelman and approved unanimously.
  • Council was updated on the current status of K-9 Bayne’s training and graduation and the hiring process for an officer to replace Officer Ticknor who had resigned.
  • It was noted that the clearance rate for criminal offenses in April was 100%.

 

Borough Manager Report:                                               

  • Mr. Stivers distributed his report and reviewed it with Council.
    • A Motion was moved by Mr. Eshelman to approve Mr. Stivers as the Right to Know Officer for Manheim Borough.  The Motion was seconded by Ms. Bowers and passed unanimously.
    • A Motion was moved by Mr. Simon to approve Mr. Stivers as the Assistant Zoning Officer/Code Official for Manheim Borough.  The Motion was seconded by Mr. Eshelman and passed unanimously.
  • Council was updated on the schedule for the transition period as Mr. Gabriel’s services as Interim Borough Manager will be phased out.
  • Council was updated on the current repairs at the pool.
  • It was suggested to place a gazebo on the location where the mushroom pool had previously been located.  Mr. Stivers will check to see if there were any companies willing to donate a gazebo during the pool season for this use.
  • The balance still due on the painting contract for the pool from 2012 with J. L. Honberger was presented for discussion.  It was decided to split the balance due with J. L. Honberger.
  • It was decided to change the cylinders in the locks at the pool, so there are new keys for the complex.
  • It was decided to become members of the Manheim Area Chamber of Commerce.
  • The Borough Office will be closed on Tuesday, May 21st for an Administrative Day.

 

Committee Reports:

  • The Public Works Committee gave an update from their recent meeting.  After much discussion, the committee did not feel they were ready to make a full recommendation to council.  They felt they needed to still do more research on the current location at 45 Market Square.  It was noted that in the future other organizations and committees in the borough would be consulted for their input on property decisions.  Chief Stauffer gave a brief background on how this property was chosen.  He gave statistics on how this project affects the needs of the Police Department including future growth.  It was noted that all the buildings owned by the borough will be reviewed to see where they fit in the big picture to best serve the community.  It was also noted that the Manheim Central School Board is also dealing with buildings that will be vacant in the Borough.
  • A Motion was moved by Mr. Eshelman to put a hold on any further spending from the Capital Account for the 45 Market Square project until research is complete on other possible locations for the Manheim Police Department, with the only money being spent coming from the General Fund for items to complete the research on this project or for authorized emergency situations.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

New Business:

  • The Preliminary Construction Cost Opinion for Mill Street from Hazel Street to Linden Street in the amount of $47,046.50 was presented for consideration and approval.
  • A Motion was moved by Mr. Eshelman to approve the Preliminary Construction Cost Opinion for Mill Street Inlet Project from Hazel Street to Linden Street in the amount of $47,046.50.  The Motion was seconded by Mr. Simon and passed unanimously.
  • The Memorandum for the Fulton Street CDBG Project from Rettew Associates requesting approval for Martin Limestone for their bid at $118,901.83 was presented.  The Shade Tree Committee will be contacted for their input in placement of trees for this project.
  • A Motion was moved by Mr. Eshelman to approve the bid for the Fulton Street CDBG Project from Martin Limestone for $118,901.83.  The Motion was seconded by Ms. Bowers and passed unanimously.

Mr. Stivers and Mr. Gabriel are currently researching whether we can use the extra CDBG

Money that we have from our original request to possible fund some other work in the

  • A Motion was moved by Mr. Eshelman to use the extra CDBG Money for another project in the Borough.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

Old Business:

  • The purchase of a Computer and Server tabled from the last council meeting was presented for approval.
  • A Motion was moved by Mr. Simon to approve the purchase of a new server and one laptop.  The Motion was seconded by Ms. Bowers and passed unanimously.

 

Council Reports:

  • The 48 Hour Parking Signs for the Municipal Parking Lot will be posted as soon as the PA One Call is performed.  The Police Chief will monitor the Municipal Lot parking issues.
  • The Street Sweeping for the North West Quadrant will be performed at a later date, as the machine broke down on the last day of the scheduled Street Sweeping Week.
  • The installation of the Lamp Posts for the Market Square Dedication Ceremony on June 9th will be completed by Garden Spot Electric.
  • The vacated properties in the Borough were discussed.
  • The possibility of a Four-Way Stop Sign at the intersection where Zern’s Distribution is located was discussed and it was explained that it does not warrant the necessity.
  • The vacant property at 147 North Hazel Street has been investigated.
  • The Zoning/Codes Enforcement Officer position will be filled in the near future.
  • The weeds at 45 Market Square will be maintained by the Public Works Department.
  • The closing of the elementary schools in the borough was discussed.

 

Adjournment:

  • A Motion was moved by Mr. Simon to adjourn at 8:38 PM.  The Motion was seconded by Mr. Eshelman and passed unanimously.

 

 

Respectfully Submitted,
 

 

Linda Gerhart

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