Borough Council Minutes 07-08-2014

MANHEIM BOROUGH COUNCIL
July 8, 2014

Roll Call: President Dave Fenicle, Vice President Chris Simon, Pro-Tempore Brad Roth, Rebekah Bowers, Bonnie Martin and Mayor Scot Funk

Staff: Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

Visitor Comments:
• There were no visitor comments.

Mayor and Police Chief Report:
• Mayor Funk gave his report to council. He thanked all the emergency agencies, residents and businesses for pulling together during the recent storm events.

• Council was updated on the Ribbon Cutting and Opening of the Booking House being held on July 10th from 4:30 PM to 6:30 PM.

• Chief Stauffer distributed his report and reviewed it with Council.

• Council was updated on the purchases made for the department with grant money including weapon lights for rifles and ballistic shields. The group was updated on the outstanding handling of the storm event by the Fire Department and borough residents. It was noted that the Police Department and the Borough Office were both without power for a lengthy period of time.

• An update was given on the Civil Service Process for the promotion of an officer to Sergeant. The graduation events for the area high schools, which necessitated overtime from the Police Department, went well. Council was reminded about the Benefit Softball Game being held on Wednesday, July 23rd between the Police Department and the Manheim Central Football Team.

Borough Manager Report:
• Mr. Stivers distributed his report and reviewed it with Council.

• The Renewal of the Pennsylvania Department of Transportation Municipal Winter Agreement for 5 years for plowing state owned roads in the borough was presented for approval.
 A Motion was moved by Mr. Roth to approve the renewal of the Pennsylvania Department of Transportation Municipal Winter Agreement for 5 years for plowing state owned roads in the borough. The Motion was seconded Ms. Bowers and passed unanimously.

• Mr. Stivers reiterated the previous compliments on how well the borough worked together to deal with the storm events so quickly. Council was updated on the current hiring process for a new codes enforcement/zoning officer.
 A Motion was moved by Mr. Roth to appoint Rob Moyer as an additional Acting Zoning Officer until a full time permanent officer is hired for the borough. The Motion was seconded by Mr. Simon and passed unanimously.

• Draft Plan copies of the new police building were distributed for council to review.

• Pool revenue and expense figures were distributed to council for their review. The pool is doing well this year and the camps and other programs are in full swing. The Lititz Rec Center is doing a good job managing the pool, as we continue to receive many positive comments from the members and daily guests. The figures for the pool are being monitored closely this year to see if revenue is increasing and expenses are decreasing compared to last year.

• The street sweeping was scheduled to start today, but the sweeper broke down this morning. Sweeping will be rescheduled in the near future as soon as the equipment is available.

• Council was reminded of upcoming events in the borough including; the Booking House Grand Opening, the Swim Meet at the Pool and the Open Houses for 45 Market Square scheduled on Saturdays in August.

• A draft plan for the North Hazel Street site being considered for a baseball field/park is currently being completed. It will include both the park design and potential for some residential units, which would be a win/win situation for all parties involved.

Action Items:
• The Borough Council Meeting Minutes for June 24, 2014 were presented for approval.
➢ A Motion was moved by Mr. Roth to approve the Minutes of the June 24, 2014 Borough Council Meeting. The Motion was seconded by Ms. Bowers and passed unanimously.

• The Voucher List for July 8, 2014 in the amount of $39,231.28 was presented for approval.
 A Motion was moved by Mr. Simon to approve the voucher list in the amount of $39,231.28. The Motion was seconded by Mr. Roth and passed unanimously.

• The Voucher List for July 8, 2014 in the amount of $5,616.88 was presented for approval.
 A Motion was moved by Mr. Roth to approve the voucher list in the amount of $5,616.88. The Motion was seconded by Ms. Bowers and passed with a vote of 4 to 0. President Fenicle abstained since he is an employee of the Manheim Borough Authority.

• Revenue and Expenses seem to be on track for the year.

Committee Reports:
• Discussion was held on the possibility of offering free pool admission to the volunteers who are part of the Manheim Project for the weeknights they are working in the borough.
 A Motion was moved by Mr. Roth to offer free pool admission to the volunteers who are part of the Manheim Project provided they are wearing their volunteer shirts on the evenings of the week they are participating in the project. The Motion was seconded by Ms. Bowers and passed with a vote of 4 to 1. Ms. Martin was the nay vote.

• The Personnel Committee is currently working on scheduling the interviews for the short list of applicants for the Codes Enforcement Position.

• The Public Works Committee met before the council meeting. They discussed the Police Building. The Committee discussed the clean-up effort and temporary drop-off area for storm debris set up at Logan Park parking lot located off of West Ferdinand Street. The Committee recommended that the drop off site be closed as of midnight on Sunday, July 13th which would give the residents 2 weekends for clean-up.
 A Motion was moved by Mr. Roth that the drop off site be closed as of midnight on Sunday, July 13th which would give the residents 2 weekends for clean-up. The Motion was seconded by Mr. Simon and passed unanimously.

• It was noted and recommended that council members make an effort to periodically attend the meetings of the borough’s commissions and boards. Recommendations and discussion at these meetings directly affects decisions made by council.

• There was no update on the Economic Revitalization Committee.

New Business:
• It was suggested that the language in the sign ordinance be reviewed for possible changes.

• It was suggested that the Lancaster County Housing Authority be contacted for possible direction on improving the rental situation in our borough. Discussion was held on possibly scheduling a combined a meeting with all our commissions and boards to request a presentation from this authority.

• It was questioned whether the borough has any enforcement policies in place to have rental properties maintained properly. Mr. Stivers explained the steps that are followed to address property maintenance issues at rental properties.

Adjournment:
• A Motion was moved by Mr. Simon to adjourn at 7:50 PM. The Motion was seconded by Ms. Bowers and passed unanimously.
Respectfully Submitted,

 

Linda Gerhart

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