Borough Council Minutes 07-30-2013

MANHEIM BOROUGH COUNCIL

July 30, 2013

 

Roll Call: President Bonnie Martin, Vice President Chris Simon, Pro-Tempore Philip Enterline, David Fenicle, Rebekah Bowers, Brad Roth and Mayor Randall Kreiser

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Former Councilman John Eshelman and Former Mayor Eric Phillips were presented with engraved clocks in honor of their many years of service to Manheim Borough.

 

Visitor Comments:

  • Ms. Lisa Palmquist from the Pilot Club of Lancaster presented pins to Chief Stauffer, Officer Oswald and Officer Yarnell in recognition of their completion of the training for the Project Lifesaver Program.
  • Ms. Sharon Ritter questioned the high Water & Sewer Rates being charged by the Authority, the funding for the installation of the lamp posts on Market Square and municipal taxation decisions.
  • The possibility of balance sheets being available was suggested.
  • Ms. Jean Gates requested that the Welcome Sign at the borough limits on East High Street be maintained with regular weeding and mowing.
  • A residence questioned how the placement of sheds and fencing is handled by Manheim Borough and the cost of Zoning Hearing Board fees.  It was suggested that he stop at the Borough Office and discuss these issues with the Codes Enforcement Officer.

 

Mayor and Police Chief Reports: (See attached News Release and Report)

  • Mayor Kreiser reiterated that he is proud to be able to fill the rest of the mayoral term for 2013.
  • Chief Stauffer distributed his report and reviewed it with Council.  He updated council on the VFW Grant for equipment and the K9 Program, a disruptive property eviction, continued speed details and the continued positive feedback for the police services in Rapho Township.

 

Borough Manager Report:                                               

  • Mr. Stivers distributed his report and reviewed it with Council.
  • Ms. Delight Reidenbach was present to request a waiver of the local property tax for her residence at 21 New Charlotte Street which was a total lost due to Tropical Storm Lee in 2011.
  • A Motion was moved by Mr. Simon to waive her local tax for 2013 for the borough in the amount of $112.58.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • Mr. Stivers gave an update of the latest flooding situation in the borough on Tuesday, July 23rd.  He requested approval to advertise the Mill Street Project planned for early fall.
  • A Motion was moved by Mr. Fenicle to authorize advertisement of the Mill Street Project.  The Motion was seconded by Mr. Roth and passed unanimously.
  • Mr. Stivers gave an update on the current status of the New Police Building Project concerning the selling of the 45 Market Square Building and our proposed purchase bid for the American Legion Property.
  • Mr. Stivers presented a quote from advancetrade to replace the florescent lights in the borough building in the amount of $2,893.73.
  • A Motion was moved by Mr. Simon to approve the quote from advancetrade in the amount of $2,893.73 to replace the florescent lights in the borough building.  The Motion was seconded by Mr. Enterline and passed unanimously.
  • Mr. Stivers discussed the website upgrades that need to be completed by the end of the year and is recommending the PSAB website design package for $389 a year.
  • A Motion was moved Mr. Enterline to approve the PSAB website design package for $389 for our website changes.  The Motion was seconded by Mr. Simon and passed unanimously.

 

Action Items:

  • Resolution 2-2013 for Disposition of Records was presented for approval.  After discussion it was presented for approval with the condition that the Manheim Borough Authority also approves this resolution at their meeting next Thursday as the payment stubs for the Authority are listed on our resolution with the Municipal Fee payment stubs.
  • A Motion was moved by Mr. Fenicle to approve Resolution 2-2013 with the condition that the Manheim Borough Authority also approves this resolution at their meeting next Thursday as the payment stubs for the Authority are listed on our resolution with the Municipal Fee payment stubs.  The Motion was seconded by Mr. Roth and passed unanimously.
  • Resolution 3-2013 appointing Mark Stivers as Agent for Hazard Mitigation was presented for approval.
  • A Motion was moved by Mr. Fenicle to appoint Mark Stivers as Agent for Hazard Mitigation.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • Resolution 4-2013 revising our current Police Pension MMO 7-2012 was presented for approval.
  • A Motion was moved by Mr. Simon to approve Resolution 4-2013 revising the current Police Pension MMO Resolution 7-2012.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • Fire Police activation requests for Penn Township (Penryn Fire Police) and Manheim Township Police (East Petersburg Borough) were presented for approval.
  • A Motion was moved by Mr. Enterline to approve the Fire Police activation request for Penn Township (Penryn Fire Police) and Manheim Township Police (East Petersburg Borough).  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • Approval of the July 9, 2013 Minutes:
    • A Motion was moved by Mr. Enterline to approve the Minutes of the July 9, 2013 Borough Council Meeting.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • Approval of the Voucher List for July 30, 2013:
    • A Motion was moved by Mr. Enterline to approve the voucher list in the amount of $73,915.86.  The Motion was seconded by Ms. Bowers and passed unanimously.  Ms. Martin recused herself.

 

Committee Reports:

  • There were no committee reports.  Mr. Roth will be serving on the committees that Mr. Eshelman had served on which were Finance/Pension and Public Works.
  • Discussion was held concerning a Founders Day Celebration.  The possibility of fireworks is being considered and a committee will be formed to organize this event.
  • Discussion was held concerning a request to use the Island Field for Fall Girls Softball and the possibility of not using it for parking for Fall Events at the school and park.  Mr. Stivers will contact Don Wenger for more information on this request.

 

New Business:

  • Mr. Stivers gave an update on the current status of the Rain Garden at Logan Field.  It is draining fairly well since the borough has made improvements to it.

 

Workshop:

  • Ms. Jean Gates gave a brief overview on her suggestions as to the handling of trimming the trees in the borough by the Shade Tree Commission.   Discussion was held concerning the establishment of guidelines to designate who is responsible for the cost of the trimming and maintaining of trees.  Discussion was held concerning the types of appropriate trees to plant and their direct effect on sidewalks and utility lines and infrastructure.  Mr. Stivers and Ms. Gates will work together to notify the owners and start trimming the trees on Main Street with the money budgeted for this year.  It was suggested to start with the trees that directly affect the safety of the borough residents.
  • Mr. Stivers explained a quote he received from Garden Spot Electric for $6,600 to relocate an electric service line to the utility box at the Small Pavilion for the lights at the Amphitheatre on the White Oak Road side of the Covered Bridge.  The line is currently crossing the property owned by the railroad and they are invoicing us for a utility easement plus an additional yearly easement fee of $800. It was suggested to contact school about possibly helping with the cost.

 

Adjournment:

  • A Motion was moved by Mr. Simon to adjourn to Executive Session at 8:40 PM for real estate matters.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

  • A Motion was moved by Mr. Enterline to adjourn from Executive Session at 9:25 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

  • A Motion was moved by Mr. Enterline to begin the process necessary to sell the borough property located at 45 Market Square.  The Motion was seconded by Mr. Roth and passed unanimously.
  • A Motion was moved by Mr. Roth to authorize the Borough Manager to negotiate the purchase of the American Legion property.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

Adjournment:

  • A Motion was moved by Mr. Roth to adjourn at 9:30 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

 

Respectfully Submitted,
 

 

Linda Gerhart

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