Borough Council Minutes 09-24-2013

MANHEIM BOROUGH COUNCIL

September 24, 2013

 

Roll Call: President Bonnie Martin, Pro-Tempore Philip Enterline, Rebekah Bowers, Brad Roth, Dave Fenicle and Mayor Randall Kreiser

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Visitor Comments:

  • There were no visitor comments.

 

Police Chief Reports: (See attached News Release and Report)

  • Chief Stauffer distributed his report and reviewed it with Council.
  • He updated council on the clearing by District Attorney Craig Stedman of the officers involved in the officer involved shooting in Rapho Township.  They were also updated on the status of the Rapho Township Police Service Contract and the Medal of Distinction Awards presented to Officers Yarnell and Hughes.  The businesses in Rapho Township are making contributions to the Police Department.  Excessive speeding was reported on South Grant Street.  Chief Stauffer will start next month to put the reports for both Municipalities together to present to council.
  • Discussion was held concerning the effects of the weight restrictions on the East High Street and West High Street bridges in relation to the truck traffic in the borough and outlying areas.  The effect the weight limits will have on our businesses as well as the everyday wear on our streets was also discussed.  Alternate truck routes will need to be researched.  The Manheim Chamber of Commerce is currently working on scheduling a meeting with all the businesses and state representatives to voice concerns as to the major impact that this long term bridge weight limit is going to impose on the borough.

 

Borough Manager Report:                                               

  • Mr. Stivers distributed his report and reviewed it with Council.
  • Mr. Stivers updated Council on the status of the Fulton/Stiegel Street Project.
  • Council was also updated on the Mill Street Project.  A Proposed Scope and Fees Proposal was submitted by Rettew Associates for the Mill and Hazel Streets Flood Study.
  • A Motion was moved by Mr. Enterline to approve the Proposed Scope and Fees Proposal submitted by Rettew Associates for the Mill and Hazel Streets Flood Study.  The Motion was seconded by Mr. Roth and passed unanimously.
  • It was noted that 2011 recycling performance grant reimbursement was $7,266. This was a significant increase from $4,877 we received for 2010.
  • The DocSTAR server was installed this week and training for the staff is scheduled for September 23rd.
  • Council was given an update of stormwater facilities that need to be replaced at Snyder Street and improvements that need to be made at the intersection of South Penn and West Stiegel.

 

 

 

Action Items:

  • Ordinance 635 – Property Maintenance Ordinance was presented for approval.
  • A Motion was moved by Mr. Fenicle to approve Ordinance 635 – Property Maintenance Ordinance.  The Motion was seconded by Mr. Roth and passed unanimously.
  • Resolution 6-2013 – MMO for the Pension Plan was presented for approval.
  • A Motion was moved by Mr. Enterline to approve Resolution 6-2013 – MMO for the Pension Plan.  The Motion was seconded Ms. Bowers and passed unanimously.
  • Resolution 7-2013 Resolution – Traffic Signal Approval to PennDOT to improve traffic flow by signal coordination was presented for approval.
  • A Motion was moved by Mr. Roth to approve Resolution 7-2013 – Traffic Signal Approval to PennDOT to improve traffic flow by signal coordination.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • The Brown Schultz Sheridan & Fritz – Understanding of Services letter tabled from the previous meeting was presented for approval.  Discussion was held concerning the process to be followed for requesting RFP’s for our current consultants; Engineer, Auditor and Solicitor.
  • A Motion was moved by Mr. Fenicle to start the RFP process with the Engineer now, the Auditor in spring 2014 and the Solicitor in fall 2014.  The Motion was seconded by Mr. Roth and passed unanimously.
  • A Motion was moved by Mr. Roth to approve the signing of the Brown Schultz Sheridan & Fritz – Understanding of Services letter.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • A Request for the appointment of Ms. Gina Burkhart to the Manheim Community Library Board to fill the vacancy left with the resignation of Ms. Anne Phillips was presented for approval.  It was suggested that all requested appointments to boards and commissions in the future have a resume or profile included with the request and if possible the appointee be present at the council meeting to introduce themselves.
  • A Motion was moved by Mr. Roth to appoint Ms. Gina Burkhart to the Manheim Community Library Board to fill the vacancy left with the resignation of Ms. Anne Phillips.  The Motion was seconded by Ms. Bowers and passed unanimously.
  • Approval of the September 10, 2013 Minutes:
    • A Motion was moved by Mr. Enterline to approve the Minutes of the September 10, 2013 Borough Council Meeting.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • Approval of the Voucher Lists for September 24, 2013:  Mr. Stivers explained the new key system for the Borough Office.  The pension and insurance paid for employees and volunteers was questioned, as well as the uniforms for the Street Department.
    • A Motion was moved by Mr. Roth to approve the voucher list in the amount of $91,437.73.  The Motion was seconded by Mr. Enterline and passed unanimously.
    • A Motion was moved by Mr. Roth to ratify $82.00 for Renewal of Food License to Commonwealth of PA.  The Motion was seconded by Mr. Enterline and passed unanimously.
    • A Motion was moved by Mr. Enterline to ratify $141.84 for the PD Fund for the White Oaks Vet Bill.  The Motion was seconded by Mr. Roth and passed unanimously.

 

 

 

Committee Reports:

  • The Finance Committee met before the council meeting tonight and will continue to meet before every meeting for the purpose of preparing the budget for 2014.
  • The Public Works Committee met before the Council Meeting tonight.  Ms. Jean Gates was present to discuss the Shade Tree Commission.  Discussion was held by the committee to see how they want to handle tree trimming and planting for the borough, what work could still be accomplished this year and location of where they would want to start the trimming.  Discussion was also held about the work to be done on Market Square and the possibility of starting with that street instead of Main Street.  The placement of 3 new trees on Market Square, electric lines that need to be replaced for the new lamp posts and the crumbling curbing was discussed.  The Finance Committee will need to decide how much money they want to budget for the Shade Tree Commission for next year.  Council will need to discuss what improvements they actually want to make on Market Square.  Control of the lanes of traffic on Market Square was discussed by council.  Going down the parking lane to replace the electrical lines for the lamp posts was suggested by Garden Spot Electric when they reviewed the lamp post project.  Keeping the trees on the square healthy until a Market Square Concept Design Plan for the future is actually complete would be the current recommendation from the Public Works Committee.  It was suggested by a resident to possibly check the infrastructure on the square before working on cosmetic upgrades.  Now that they meet on a monthly basis the committee will work on proposed project list for the next 5 to 10 years.  Ms. Deloris Miller questioned what is being planned for the corner of Laurel Street and Adele Avenue to help eliminate the flooding problem.  Council was updated on the current status of the Farm Show Building compliance.  The process for handling vacant properties in the borough was explained by Mr. Stivers.

 

New Business:

  • President Martin updated council on the plans for burying the time capsule from the 250th Celebration.  They are looking to wait until Memorial Day Weekend or June 2014 for the celebration with possible fireworks and movie.  Discussion was held about possible location for burying the capsule and where the celebration could occur.

 

Executive Session:

  • A Motion was moved by Mr. Enterline to adjourn to Executive Session for the discussion of the pending contract for professional services for the pool complex at 8:50 PM.  The Motion was seconded by Mr. Roth and passed unanimously.

 

  • A Motion was moved by Mr. Enterline to adjourn from Executive Session at 9:40 PM.  The Motion was seconded by Mr. Roth and passed unanimously.

 

  • A Motion was moved by Mr. Fenicle to direct the staff to prepare a survey to be distributed to the residents of the borough regarding the pool complex and whether or not to keep it open next year.  The Motion was seconded by Mr. Roth and passed unanimously.

 

 

 

 

 

Adjournment:

  • A Motion was moved by Ms. Bowers to adjourn at 9:43 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

Respectfully Submitted,
 

 

Linda Gerhart

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