Borough Council Minutes 09-30-2014

MANHEIM BOROUGH COUNCIL

September 30, 2014

Roll Call:  Vice President Chris Simon, Pro-Tempore Brad Roth, Rebekah Bowers, Bonnie Martin and Mayor Scot Funk

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

Visitors:

  • Todd Elliott presented background information on the First Friday celebration planned by the local businesses for October 3rd. This is a business driven event organized to promote local shopping. Apologies were extended to council from the group for unknowingly not following procedures for this type of event.  Special Event Permits and the best process and procedures to follow for these types of events in the future were explained and discussed.  All emergency services need to be advised of these events to ensure the health and safety of the community is covered.  The possibility of the borough waiving the Special Permit Fee was suggested.
  • A Motion was moved by Mr. Roth to approve the borough businesses to host the First Friday on October 3rd and waive the special event permit fee for this first event. The Motion was seconded by Ms. Bowers and passed unanimously.

Mayor and Police Chief Report:

  • Mayor Funk gave his report to council. Mayor Funk reported on the Aarons Acres Dinner he attended. He presented the Borough with a Flag Picture painted by the children from Aarons Acres he purchased at their silent auction. It will be placed in either the new Police Station or out at the pool.
  • Council was updated on the campaign launched to reduce the amount of Cigarette Butt Litter in the borough by the Manheim Downtown Development Group in conjunction with a grant they had received. He distributed information showing the reduction of cigarette butts in several borough street areas since this campaign had been started.  The program also includes portable ashtrays for cars.
  • Chief Stauffer distributed his report and reviewed it with Council.
  • Statistics for the month were presented for review.
  • Chief Stauffer updated council on the schedule for Farm Show Week and the current grant process for funding for the School Resource Officer. There has been an increase in theft of copper tubing and metal scraps from local abandoned properties.
  • All crossing guard positions have been filled and council was presented with statistics to compare our pay scales with other municipalities.
  • A call out to all residents with information on the Farm Show Parade was suggested.
  • The use of Speed Details in the Borough was questioned and Chief Stauffer explained the handling of enforcement in the Borough. The use of mobile speed limit signs showing the actual speed of vehicles as they pass was discussed.

Borough Manager Report:

  • Stivers distributed his report and reviewed it with Council.
  • Council was updated on the official Zoning Hearing Board Appeal that was received concerning the denial for a billboard on South Main Street and explained the process.
  • The Flood Forum was well attended and valuable information was distributed to the attendees.
  • The property at 16 E. Stiegel Street has tested positive for asbestos in the flooring and the outside shingles, so the demolition of this property will be more costly. The asbestos removal will need to be scheduled before the building can be razed.

Action Items:

  • David Christian gave a presentation on the Land Development Plans for the new Manheim Borough Police and EMS Facility. He distributed copies of the progress plan for council to follow as he explained the Final Lot Add-on and Land Development Plan. The formal LDP will be forwarded for approval to the Planning Commissions, the Lancaster County Planning Commission and the Lancaster County Conservation District.  A Variance from the Zoning Hearing Board was granted for both the EMS and Police Station portions of this project for the amount of impervious coverage allowed.  The lot line will be adjusted to keep the buildings on 2 separately owned lots.  The location of the entrance on West Colebrook Street was explained and it was noted a waiver from the County will be necessary no matter where it is located on that street. The parking plan requirements and layout for the project were explained.

The stormwater design was presented and explained so that council would understand the total concept for the stormwater plan as it impacts this portion of the borough.  Mr. Randy Stauffer, whose property is located adjacent to the site, was present and told council that the cooperation and discussions with borough have been great and he wholeheartedly supports this project.  Mr. Christian explained the total effect of the loading ratios for this project in relation to the properties in the area and the effective handling of the stormwater along West Colebrook Street.  Mr. Christian noted that there will be some additional sheets added to the plan for E & S, Post Stormwater Details and Landscaping; which will be changed as the stormwater changes are implemented.

Mr. Stivers noted there will be sidewalks included with this project and Moore Engineering will be designing the lighting plan for the site.  Those sheets will also be included in the plan set as well.  Signage for the property is being researched also.

After the presentation, council was satisfied with the current status of the plans presented and authorized Mr. Christian to move ahead with the completion of the plans.

  • A quote from Deere Country in the amount of $5,400 for a multi-use tractor was presented for discussion and approval. Stivers explained the need for this tractor as winter approaches for sidewalk snow removal as well as mowing in the summer.
  • A Motion was moved by Mr. Roth to approve the purchase of the tractor from Deere Country in the amount of $5,400 if the price includes a mower deck. The Motion was seconded by Ms. Bowers and passed with a vote of 3 to 1.  Martin was the nay vote.
  • The Borough Council Meeting Minutes for September 9, 2014 were presented for approval.
    • A Motion was moved by Mr. Roth to approve the Minutes of the September 9, 2014 Borough Council Meeting. The Motion was seconded by Ms. Martin and passed unanimously.
  • The Voucher List from September 23, 2014 in the amount of $106,814.82 was presented for ratification. The Invoice from C M High was questioned and explained.
  • A Motion was moved by Mr. Roth to ratify the voucher list in the amount of $106,814.82. The Motion was seconded by Ms. Bowers and passed unanimously.
  • The Voucher List for September 30, 2014 in the amount of $33,950.74 was presented for approval. The Invoice from Garden Spot Electric was questioned and explained.  The purchase of swing seats at the playground in Memorial Park was questioned and explained.
  • A Motion was moved by Mr. Roth to approve the Voucher List in the amount of $33,950.74. The Motion was seconded by Ms. Bowers and passed unanimously.
  • The Voucher List for the K9 Fund in the amount of $17,967.01 was presented for ratification. No money so far has been received from Rapho Township toward the K9 Car.
  • A Motion was moved by Ms. Martin to ratify the K9 Fund in the amount of $17,967.01. The Motion was seconded by Mr. Roth and passed unanimously.
  • A current income statement for the K9 Fund and 250th Committee was requested by council.
  • The money for the registration fee for the Business Expo at the Farm Show will be paid by the borough.

Committee Reports:

  • The Parks and Pool Committee met before the council meeting. The committee discussed the pool and the process moving forward.  Stivers will provide additional information concerning the pool to council by the October 14th Council Meeting, so they will have time to review it before the final decision is rendered on October 28th.
  • Council was updated on the twelve (12) trees being planted as part of the Stiegel Street Improvement Project. Three (3) will be planted in front of Harbor Engineering and four (4) at the Fruitville Pike Intersection.  The remainder will be planted on or near West Stiegel Street.
  • Council was updated on the Logan Park Project, which is in the planning process. The Project is slated to start in June 2015.  The fields should be completed and restored by September 2015 and playable for the 2016 season.  The majority of the funding is being provided by the State (Growing Greener) and Federal (NFWF) funds.
  • The installation of eleven of the new lamp posts on Market Square had been completed and the remaining three lamp posts have just been installed in the Mini-Park.
  • Council was updated on the walkway lights being furbished with new LED bulbs and covers in the Mini-Park.

Old Business:

  • The draft of the budget will be forwarded to council shortly so they can start their reviews.
  • The 50 feet of Veteran Alley that needs immediate paving will be completed on October 1st.

Adjournment:

  • A Motion was moved by Ms. Martin to adjourn at 9:12 PM. The Motion was seconded by Ms. Bowers and passed unanimously.

Respectfully Submitted,

Linda Gerhart

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