Borough Council Minutes 11-25-2014

MANHEIM BOROUGH COUNCIL

November 25, 2014

 

Roll Call:  President Dave Fenicle, Vice President Chris Simon, Pro-Tempore Brad Roth, Rebekah Bowers, Bryan Howett, Bonnie Martin and Mayor Scot Funk

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

Visitors:

  • There were no visitor comments.

 

Manheim Downtown Development Group Report:

  • The Ad Hoc Committee appointed to review the agreement between Manheim Downtown Development Group and Manheim Borough presented their recommendation. A Meeting was held by the committee with Mr. Eric Phillips and Mr. Jim Williams of the Manheim Downtown Development Group to discuss the Cooperation Agreement between Manheim Borough and the MDDG and the financial support to be included in the budget for 2015.  Everyone in attendance at the meeting thought it went very well.

 

  • The Committee recommends keeping the manager as an employee of the MDDG with the payroll and benefits being handled by the Borough, but all other aspects of her employment being handled by the Board of Directors. It is recommended by the Committee to increase the contribution of the Borough as suggested and requested by Mr. Phillips at the previous council meeting to $20,000 for 2015.  The MDDG has requested more council support.    Brad Roth has volunteered to be the Borough Liaison on the MDDG Board of Directors.

 

  • Eric Phillips thanked council for their past support and the additional $10,000 being contributed for 2015. The MDDG is excited to move ahead to being completely self-sustaining.  It was noted that the MDDG is also looking to Rapho Township and Penn Township for contributions as well.  Ms. Doreen Ober, MDDG Manager also told council she is happy and appreciates that they are continuing the Cooperation Agreement.

 

Mayor and Police Chief Report:

  • There was no report from the Mayor.

 

  • Chief Stauffer distributed his report and reviewed it with Council.

 

  • Council was updated on the current statistics, the SRO grant just recently received, and the status of the Civil Service process and the transitioning of one of our officers to the Lancaster County Drug Task Force.

 

Borough Manager Report:

  • Stivers presented his report to Council.

 

  • Stivers updated council on the preparation for the upcoming snow event and the current status of preparations for the winter weather season.

 

  • All the contracts are currently being negotiated with Aarons Acres, Bountiful Feast and Lititz Recreation Center for the 2015 Pool Season.

 

  • The demolition at 16 East Stiegel Street is complete.

 

  • Updates were presented on the current stormwater plans for the new Police/EMS Facility.

 

  • The Chiques Creek Watershed Alliance is currently working on more grant opportunities.

 

  • The MDDG was present at the last MAEDC meeting to update the board on their plans to move the organization forward to self-sustainability. The White Farm was also discussed at the MAEDC meeting as they continue to work on the process for developing the site for possible industrial use.

 

  • Stivers thanked the Fire Company and Garden Spot Electric for their help with the Christmas Lights.

 

  • Council was updated on the two day training session Mr. Stivers and Ms. Mitchell attended that was hosted by BENECON concerning the Affordable Care Act.

 

Action Items:

  • Roth gave a brief review of the draft budget highlighting that salaries adjustments still need to be addressed as well as transfers to the capital fund. The Finance Committee is recommending a very small millage increase of 0.1 bringing the rate to 4.85 to be designated for Capital Fund Improvements only. The advertising and approval process for adopting the budget was explained.  After the executive session to discuss salaries and personnel the Committee will be recommending advertisement of the draft budget with changes and the millage rate increase.  It was noted that there were no major increases to amounts in the budget this year.  Discussion was held concerning the cost of insurance.

 

  • Ordinance 642 – Designating Snow Emergency Routes was presented for approval to advertise. This will allow the police to enforce ticketing and towing of cars from the route during declared snow emergencies.
  • A Motion was moved by Mr. Simon to approve Ordinance 642 Designating Snow Emergency Routes for advertisement. The Motion was seconded by Mr. Howett and passed unanimously.

 

  • Resolution 9-2014 Authorizing Participation in the PSBA Junior Council Person Program was presented for approval. It was suggested to limit the term of office to give more students the opportunity to participate in the program.
  • A Motion was moved by Mr. Roth to approve Resolution 9-2014 Authorizing Participation in the PSBA Junior Council Person Program. The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • Authorization to auction the Old Market Square Lights was presented for approval. Discussion was held as to the type of auction to use and date.  It was noted that 3 of the lights have posts with them. There would be 12 lights total that are in good condition.   It was suggested to donate 2 of the lights to the McFee Fundraising Auction.
  • A Motion was moved by Mr. Simon to authorize auction of the Old Market Square Lights by the Borough Manager, 2 of the Lights being donated to McFee for their Annual Auction. The Motion was seconded by Mr. Howett and passed unanimously.

 

  • The Borough Council Meeting Minutes for November 11, 2014 were presented for approval.
  • A Motion was moved by Mr. Howett to approve the minutes for November 11, 2014. The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • The Voucher List in the amount of $457,297.53 was presented for approval.
  • A Motion was moved by Mr. Roth to approve the voucher list in the amount of $457,297.53. The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • The Expense and Review Report was reviewed and found to be in order. It was noted that the Revenue to date is already at 100%, but the expenses are only at 81%

 

Committee Reports:

  • The Finance Committee will be meeting again after the first council meeting of 2015 to reorganize.

 

  • The Parks/Pool Committee is recommending approval of the proposal submitted by David Christian Associates for $8,010.00 for designing a Memorial in the area of the Cannon and Flagpole at Memorial Park to have all the Veteran Memorials in the Borough at the same location. There will be further discussion on the project to see if it can possibly be partnered with other organizations in the borough to help cover the cost.
  • A Motion was moved by Mr. Simon to approve the proposal from David Christian Associates for designing a Memorial in the area of the Cannon and Flagpole at Memorial Park and authorize the Borough Manager to sign the proposal on behalf of the Borough. The Motion was seconded by Ms. Martin and passed unanimously.

 

  • The recommended pool rates for 2015 were presented for approval. A resident is considered anyone in the Manheim Central School District.

Season Pass       December 1 – 31, 2014                                        After January 1, 2015

Resident rates             Non Resident                                    Resident rates      Non Resident

Single       $   135.00                $   149.00                               $   155.00            $    165.00

Double       $   200.00                $    220.00                              $   225.00            $    245.00

Family       $   240.00                $    265.00                              $   270.00            $    297.00

 

Sr. Citizen   40%                      40% off                                  40% off                40% off

 

Daily Admission:

Senior              $7.00

Adults             $9.00

Students          $7.00

Pre School       $7.00

After 4            $5.00

            Ages 2 & Under Free

  • A Motion was moved by Mr. Simon to approve the 2015 Pool Rates as presented to council and shown above. The Motion was seconded by Ms. Bowers and passed unanimously.

Discussion was held on possible contributions from neighboring Townships, whose residents use the pool and are given the same rates as Manheim Borough residents.  Kid Friendly Modification Grants are also being researched to see if the Pool would be eligible.  The Friends of the Pool group is currently being organized to start meeting soon.

  • The Contract for Bountiful Feast to again run the concession stand for 2015 was presented for approval. There were a few minor grammatical changes to the wording, but otherwise it is ready for approval.
  • A Motion was moved by Mr. Howett to approve the 2015 Contract to manage the Pool Concession Stand for Bountiful Feast. The Motion was seconded by Mr. Simon and passed unanimously.

 

  • The Facility Use Agreement for Aaron’s Acres for use of the pool and park for 2015 was presented for approval. The solicitors for both parties involved have reviewed the agreement.
  • A Motion was moved by Mr. Howett to approve the Facility Use Agreement between Manheim Borough and Aaron’s Acres. The Motion was seconded by Ms. Bowers and passed unanimously.

 

A possible Volunteer Community Day for spring clean-up at the parks and pool was suggested, to help with all the man hours provided by the Public Works Department each year at the parks and pool.

 

  • Personnel Committee recommendations will be reviewed at the Executive Session.

 

  • The use of the already created Economic Restructuring Committee of the MDDG will be discussed in the near future.

New Business:

  • Bowers questioned what is causing the challenges that the Manheim Downtown Development Group is facing as they try to bring new businesses to Manheim. Discussion was held concerning the sidewalk repairs, possible vision workshops, making it more bicycle friendly and addressing code and maintenance issues.   The need for leadership and working partnerships as the MDDG becomes more of a regional organization was discussed.  The MDDG will now be working outside the limited downtown footprint.  Marketing the area is a definite must. The continued cooperation and communication between all groups in the region will help to strengthen the business growth in our area.

 

Old Business:

  • It was decided that the tracking of old business items will be included in the Borough Manager’s Report.

 

Executive Session:

  • A Motion was moved by Mr. Roth to adjourn to Executive Session at 8:26 PM to discuss personnel matters. The Motion was seconded by Mr. Howett and passed unanimously.

 

  • A Motion was moved by Mr. Simon to adjourn from Executive Session and return to the public meeting at 10:23 PM. The Motion was seconded by Mr. Howett and passed unanimously.

 

  • A Motion was moved by Mr. Roth to approve the salary increases as amended. The Motion was seconded by Mr. Howett and was approved unanimously.

 

  • A Motion was moved by Mr. Simon to increase the Millage Rate from 4.75 to 4.85 with the additional revenue dedicated to the capital fund. The Motion was seconded by Mr. Roth and passed unanimously.

 

  • A Motion was moved by Mr. Roth to authorize staff to advertise the draft budget as amended with the salary adjustments and property tax increase of 0.1 mills. The Motion was seconded by Mr. Howett and passed unanimously.

 

Adjournment:

  • A Motion was moved by Mr. Simon to adjourn at 10:28 PM. The Motion was seconded by Ms. Bowers and passed unanimously.

 

 

Respectfully Submitted,

 

 

 

Linda Gerhart

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