Borough Council Minutes 12-09-2014

BOROUGH COUNCIL

December 9, 2014

 

Roll Call:  President Dave Fenicle, Vice President Chris Simon, Pro-Tempore Brad Roth, Rebekah Bowers, Bonnie Martin and Mayor Scot Funk

 

Staff:  Mark Stivers, Borough Manager, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Visitors:

  • Clair Jacoby of 176 S. Charlotte Street was present to ask what the current status is of the continuing problem at 178 S. Charlotte Street. Some of the issues were being addressed but the progress of cleaning up the property has stopped, but the problem with the bugs and roaches from the property continues as he has to pay an exterminator to keep the bugs from moving to his property.  It has been a 4 year problem.  Mr. Stivers will check on this ongoing problem and have the Code Enforcement Officer report to council by the next meeting.

 

  • Donna Quinn, owner of the Caribbean Inn was present to question the tax increase and the past spending by council. She distributed a sheet with questions and concerns she would like answered.  A meeting will be scheduled with the Borough Manager to address her concerns and questions.  She also had Water and Sewer rate concerns and was told she could attend the Manheim Borough Authority Meeting on Thursday, December 11th to discuss those questions.

 

Mayor and Police Chief Report:

  • Chief Stauffer distributed his report and reviewed it with Council. He explained the structure chart of the Police Department included in his report.

 

  • Officer Aaron Szulborski was presented for approval for a promotion to the rank of Sergeant effective January 1, 2015.
  • A Motion was moved by Ms. Martin promote Officer Aaron Szulborski to the rank of Sergeant effective January 1, 2015. The Motion was seconded by Mr. Simon and passed unanimously.

 

  • Mayor Funk gave his report to council. The Christmas Tree Lighting on the Square on Sunday night was well attended; it had been originally scheduled for Saturday, but was postponed due to weather.

 

  • Chief Stauffer was questioned on the handling of trailers parked on the streets for extended periods of time, especially as the winter season approaches with the need to plow these streets. He explained how they handle parking for these trailers, which happens mostly in the Southwest quadrant of the borough.  The effect of this parking situation in that part of the borough was discussed.  The situation is being monitored the Police Chief.

 

Borough Manager Report:

  • Stivers presented his report to Council.

 

  • Stivers presented a proposal from TONO Architects to provide Professional Programming services to develop conceptual/preliminary documents for a renovated municipal office at the current location or in the ambulance building when it is vacated. Discussion was held on the handling of the options for the use of these building in the future.
  • A Motion was moved by Mr. Simon to approve the proposal from TONO Architects for Professional Programming services. The Motion was seconded by Mr. Roth and passed with a vote of 3 to 2.  Martin and Ms. Bowers were the nay votes.

 

  • The Notice of Intent to apply for CDBG Funds for 2015 has been submitted to the county and the public hearing is scheduled for December 16th at 5:30 PM in council chambers.

 

  • The Code Official car is going to be used by the Police Department starting in January 2015 for the new detective.

 

  • The stormwater management plans for the new Police Building are still being resolved by Mr. Christian and LandStudies.

 

  • Chief Stauffer met with a representative from PPL to discuss the installation of a new street light at Adele Avenue to provide better lighting for this intersection so it is safely lit for evening school events.

 

  • It was suggested to take down the Mike Williams Drive signs on Memorial Drive and present them to Mr. Williams as a thank you for all his years of service to the school district. Mayor Funk said he would take care of contacting Mr. Williams about the presentation.

 

Liquid Fuels Hearing:

  • A Motion was moved by Ms. Bowers to open the Liquid Fuels Hearing. The Motion was seconded by Mr. Roth and passed unanimously.

 

  • Stivers explained the Liquid Fuels allocations that the borough receives each year from the state and the types of projects that qualify under this program. A portion of the money for this year is being proposed for use toward the CDBG stormwater project on Adele Avenue.  Some of the money is also being proposed for future road and infrastructure projects.  The possibility of using some of these funds for alley restoration is also being researched.

 

  • A Motion was moved by Mr. Roth to approve the funding for liquid fuels as presented. The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • A Motion was moved by Mr. Simon to Adjourn the Liquid Fuels Hearing. The Motion was seconded by Mr. Roth and passed unanimously.

 

2015 Budget Hearing:

  • A Motion was moved by Mr. Roth to open the 2015 Budget Hearing. The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • Ordinance 643 – 2015 Tax Rate was presented for approval. President Fenicle read the ordinance.
  • A Motion was moved by Mr. Simon to approve Ordinance 643 – 2015 Tax Rate. The Motion was seconded by Mr. Roth and passed unanimously.

 

  • The 2015 Budget was presented for Approval. Stivers gave a brief explanation of the process used to reach the balanced budget being presented.  He also answered questions from the public in attendance concerning the difference between street repairs and water & sewer repairs and who is responsible for these costs and repairs.  Mr. Roth noted that there were no significantly large increases to the budget.  Mr. Stivers noted that in the future with all the additional work needed for the Federal and State MS4 Requirements, this budget line will be steadily increasing.
  • A Motion was moved Mr. Simon to approve the 2015 Budget. The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • A Motion was moved by Mr. Roth to Adjourn from the 2015 Budget Hearing. The Motion was seconded by Ms. Bowers and passed unanimously.

 

Action Items:

  • Ordinance 642- Emergency Snow Removal Route was presented for approval.
  • A Motion was moved by Mr. Simon to approve Ordinance 642 – Emergency Snow Removal Route. The Motion was seconded by Ms. Martin and passed unanimously.

 

  • The Lititz recCenter Pool Contract between them and Manheim Borough was presented for approval.
  • A Motion was moved by Mr. Roth to approve the contract between Manheim Borough and the Lititz recCenter. The Motion was seconded by Mr. Simon and passed unanimously.

 

  • The Trash Contract between Lebanon Farms Disposal and Manheim Borough was presented for final approval and signing.
  • A Motion was moved by Mr. Simon to approve and sign the Trash Contract between Lebanon Farms Disposal. The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • The Borough Council Meeting Minutes for November 25, 2014 were presented for approval.
  • A Motion was moved by Mr. Roth to approve the minutes for November 25, 2014. The Motion was seconded by Mr. Simon and passed unanimously.

 

  • The Voucher List in the amount of $111,341.88 was presented for approval.
  • A Motion was moved by Mr. Roth to approve the voucher list in the amount of $111,341.88. The Motion was seconded by Ms. Bowers and passed unanimously.

 

  • The Voucher List in the amount of $1,888.32 was presented for approval.
  • A Motion was moved by Mr. Roth to approve the voucher list in the amount of $1,888.32. The Motion was seconded by Ms. Bowers and passed with a vote of 4 to 0.  President Fenicle abstained as he is an employee of the Manheim Borough Authority.

 

Committee Reports:

  • The Finance Committee did not have a report.

 

  • The Parks/Pool Committee did not have a report, but Mr. Stivers reported that Lititz recCenter is ready to sell pool passes.

 

  • The Personnel/Police Committee did not have a report.

 

  • The Public Works Committee met before the council meeting and discussed the status of the borough buildings and street projects. The borough is prepared for winter, as they have a substantial amount of salt on hand.   The borough has been contacted by an individual interested in renting property owned by the borough on East Stiegel Street for parking.  The committee discussed the possibility of selling it instead of renting it since it is not being used by the borough.  Stivers will check to see what the best options would be for the handling of selling the property.  Mayor Funk raised concerns with the disposal of the water by the Recon in that area when they wash their cars.

 

  • Simon will be the borough council representative on the Board for the Manheim Downtown Development Group. He will then report back to council at the regular meetings when the committee reports are presented.

 

Mr. Eric Phillips gave a report for the MDDG.  It was a busy 2 weeks, as the cooperation agreement is currently being reviewed by the Attorneys.  It will then be presented to MAEDC for their review and approval.  It will then be presented to Borough Council at the December 30th meeting for their approval.  Rapho & Penn Townships were both approached for consideration in making a contribution to the MDDG as part of their 2015 Budget.  Penn Township had already budgeted $7,500 for the MDDG for 2015.  Mr. Phillips and Ms. Ober will be attending the Regional Leadership Meeting in Harrisburg next week.

 

Old Business:

  • The Cooperation Agreement with the MDDG was distributed to Council for their review and comments to be sent to Mr. Stivers. It will be presented at the next council meeting for approval after it is reviewed and approved by MAEDC.

 

Executive Session:

  • A Motion was moved by Mr. Roth to adjourn to Executive Session at 8:22 PM to discuss a Police Department matter. The Motion was seconded by Mr. Simon and passed unanimously.

 

  • A Motion was moved by Mr. Simon to adjourn from Executive Session and return to the public meeting at 8:57 PM. The Motion was seconded by Mr. Roth and passed unanimously.

 

  • It was decided after discussion that Borough Council will meeton Tuesday, December 30th for their last meeting of the year.

 

Adjournment:

  • A Motion was moved by Mr. Roth to adjourn at 8:59 PM. The Motion was seconded by Ms. Bowers and passed unanimously.

Respectfully Submitted,

Linda Gerhart

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