Borough Council Minutes 12-10-2013

MANHEIM BOROUGH COUNCIL WORKSHOP

December 10, 2013

 

Roll Call: President Bonnie Martin, Vice President Chris Simon, Pro-Tempore Philip Enterline, Rebekah Bowers, Brad Roth and Dave Fenicle

 

Staff:  Mark Stivers, Borough Manager, Sandra Mitchell, Financial Director, Linda Gerhart, Recording Secretary and Police Chief Joseph Stauffer

 

Mr. Philip Enterline was presented with an engraved clock in recognition of his 10 years of service to the borough as a member of borough council.

 

Visitor Comments:

  • Dan Reif, Manheim Fire Chief presented the report for the Manheim Fire Company for November.  Mr. Stivers thanked the member of the Fire Department for volunteering to help with the installation of the Christmas Lights on Market Square.
  • Sergeant Phillip Groff was present to thank the borough for the opportunity to be able to serve the community for 14 years.  He has resigned from the Police Department effective January 1, 2014 to work in the private sector.

 

Police Chief Report:

  • Chief Stauffer distributed his report and reviewed it with Council.
  • Chief Stauffer requested approval to begin the Civil Service Hiring Process for hiring a replacement for Sergeant Groff.
  • A Motion was moved by Mr. Enterline to approve the request to begin the Civil Service Hiring Process for hiring a replacement for Sergeant Groff.  The Motion was seconded by Mr. Simon and passed unanimously.
  • Council was updated on the status of the damaged cruiser.
  • Chief Stauffer presented an updated and more accurate Ordinance for the Rules and Regulations of the Civil Service Commission for approval to advertise for adoption.  It has been reviewed by the Borough Solicitor.
  • A Motion was moved by Ms. Bowers to advertise the Ordinance for Rules and Regulations of the Civil Service Commission for adoption.  The Motion was seconded by Mr. Roth and passed unanimously.

 

Borough Manager Report:

  • Mr. Stivers distributed his report and reviewed it with Council.
  • Council was updated on the meetings that have been held and are scheduled with State and Federal agencies to partner together to address the flooding situation in the borough.  The next meeting will be Thursday, December 19th with Susquehanna River Basin Commission in Harrisburg.
  • Council was updated on the purchase of the American Legion property.  The concept plans for the project will be presented at the Council Meeting on January 14th.
  • Council was updated on the meeting with the Manheim Borough Authority to resolve and finalize the separation of the two agencies.  The final figure owed by the borough to the authority is $10,465.54.
  • A Motion was moved by Mr. Simon to pay the final agreed upon figure owed the authority of $10,465.54 upon the condition that that the authority takes the same action at their meeting on Thursday night.  The Motion was seconded by Mr. Roth and passed with a vote of 5 to 0.  Mr. Fenicle recused himself.

 

Liquid Fuels Hearing:

  • A Motion was moved by Mr. Fenicle to open the Liquid Fuels Hearing for 2014.  The Motion was seconded by Mr. Roth and passed unanimously.
  • Mr. Stivers presented the projects being considered for the use of Liquid Fuels allocation from the State for 2014.  It will be used for the Mill Street project which originally was being considered for CDBG Funds but did not qualify.  Mr. Stivers explained how the process works to qualify for CDBG funds.
  • A Motion was moved by Mr. Fenicle to approve the Mill Street Project for the use of Liquid Fuels in 2014.  The Motion was seconded by Mr. Roth and passed unanimously.
  • A Motion was moved by Mr. Fenicle to close the Liquid Fuels Hearing for 2014.  The Motion was seconded by Mr. Roth and passed unanimously.

 

2014 Budget Hearing:

  • The 2014 Budget Hearing was opened.  Questions were raised and explained concerning the line items for office expenses, general operating expenses, tax collection expenses, uniforms for Street Department, leases on equipment and vehicles for the Police Department.  It was requested that the word vehicle be removed from line item 420.500 for the contribution to Ambulance Association.  The future handling of large purchases through the capital fund was discussed.
  • A Motion was moved Mr. Fenicle to approve the budget as stated with capital funds not being expended until approval from council after the New Year.  The Motion was seconded by Mr. Roth and passed unanimously.
  • A Motion was moved by Mr. Roth to approve Tax Rate Ordinance No. 636 keeping the tax millage rate at 4.75 for 2014.  The Motion was seconded by Mr. Enterline and passed unanimously.

 

Action Items:

  • The appointment of Sara Gibson as the Regional Representative and David Kratzer as the Alternate Regional Representative to the Lancaster County Tax Collection Bureau for a 4 year term was presented for approval.
  • A Motion was moved by Mr. Fenicle approve the appointment of Sara Gibson as the Regional Representative and David Kratzer as the Alternate Regional Representative to the Lancaster County Tax Collection Bureau for a 4 year term.  The Motion was seconded by Mr. Enterline and passed unanimously.
  • Approval of the November 26, 2013 Minutes:
    • A Motion was moved by Mr. Roth to approve the Minutes of the November 26, 2013 Borough Council Meeting.  The Motion was seconded by Mr. Fenicle and passed unanimously.
  • Approval of the Voucher List for December 10, 2013:  Discussion was held concerning the cost of activities for staff members and the need to set a limit for the amount of money to be spent.  It was decided to table the discussion until the next council meeting.
    • A Motion was moved by Mr. Enterline to approve the voucher list in the amount of $161,175.40.  The Motion was seconded by Mr. Roth and passed with a vote of 5 to 0.  Mr. Fenicle recused himself.

 

Committee Reports:

  • There were no committee reports.

 

Executive Session:

  • A Motion was moved by Mr. Fenicle to adjourn to Executive Session for personnel matters and pending contracts at 7:45 PM.  The Motion was seconded by Mr. Enterline and passed unanimously.

 

  • A Motion was moved by Mr. Enterline to adjourn from Executive Session at 9:25 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

  • A Motion was moved by Mr. Fenicle to approve the employee raises for 2014.  The Motion was seconded by Mr. Roth and passed unanimously.

 

  • A Motion was moved by Mr. Fenicle to approve the pool management contract from Lititz Recreation Center for the 2014 season.  The Motion was seconded by Mr. Roth and passed unanimously.

 

Adjournment:

  • A Motion was moved by Mr. Enterline to adjourn at 9:27 PM.  The Motion was seconded by Mr. Fenicle and passed unanimously.

 

 

Respectfully Submitted,

 

 

 

Linda Gerhart

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